What to buy for a barbecue hike

A barbecue hike needs supplies for two separate moments: the walk and the meal afterwards. Plan portable drinks and clear route markers for the trail, then enough food, chilled drinks, seating, servingware, and cooking equipment at the barbecue area. Check dietary requirements before shopping, especially for vegetarian portions and salads. Use this list with your headcount, and add a small buffer so late registrations do not leave anyone without food or a drink.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Folding tableqty 6
Folding chairqty 50
Buffet tableqty 2
Waste binqty 4

Tableware

Reusable plateqty 50
Reusable bowlqty 50
Reusable glassqty 60
Reusable coffee cupqty 50
Reusable forkqty 50
Reusable knifeqty 50
Reusable spoonqty 50

Kitchen

Barbecueqty 2
Barbecue tongsqty 4
Spatulaqty 2
Cutting boardqty 4
Chef's knifeqty 4
Serving platterqty 8
Salad Spinnerqty 2
Cool boxqty 6
Thermosqty 4

Equipment

Gas cylinderqty 2
Gas pressure regulatorqty 2
Barbecue lighterqty 4
Hand Lampqty 4

Walking gear

Route mapqty 50
Route arrowqty 20
Marking tapeqty 4
Reflective vestqty 6
Start sign
Clipboardqty 3
Pensqty 10

Safety

First aid kitqty 2
Flashlightqty 4

Decorations

Buntingqty 8
Table runnersqty 8

Lighting

String lightsqty 4

Cleaning

Dishpanqty 3
Dish brushqty 4
Hand brush and dustpanqty 2

Catering

Groceries
- Hamburgers - 50 pieces
- Sausages - 50 pieces
- Chicken skewers - 40 pieces
- Vegetarian burgers - 15 pieces
- Vegetarian skewers - 15 pieces
- Hamburger buns - 55 pieces
- Hot dog buns - 55 pieces
- Baguettes - 8 pieces
- Herb butter - 6 tubs
- Arugula - 6 bags
- Iceberg lettuce - 4 heads
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Red onions - 2 kilograms
- Peppers - 3 kilograms
- Zucchini - 2 kilogram
- Mushrooms - 2 kilogram
- Corn cobs - 40 pieces
- Potato salad - 5 kilograms
- Pasta salad - 5 kilograms
- Raw vegetable salad - 4 kilogram
- Potatoes - 6 kilograms
- Garlic - 6 bulbs
- Parsley - 4 bunches
- Basil - 4 bunches
- Paprika powder - 1 jar
- Curry powder - 1 jar
- Italian herbs - 1 jar
- Salt - 1 pack
- Black pepper - 1 jar
- Olive oil - 2 bottles
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Garlic sauce - 2 bottles
- Barbecue sauce - 2 bottles
- Chili sauce - 1 bottle
- Pickles - 2 jars
- Crispy fried onions - 2 bags
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 4 kilograms
- Muesli bars - 60 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Party nuts - 3 kilograms
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Beer - 8 crates
- Alcohol-free beer - 2 crates
- White wine - 8 bottles
- Rosé - 6 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 3 liters
- Ice cubes - 12 bags
- Charcoal - 4 bags
- Firelighters - 2 packs
- Aluminum foil - 4 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Napkins - 6 packs
- Disposable gloves - 2 boxes
- Dish soap - 3 bottles
- Sponges - 2 packs
- All-purpose cleaner - 2 bottles
- Garbage bags - 4 rolls
- Toilet paper - 3 packs
- Hand soap - 4 bottles

Tips

Plan around 2 to 3 drinks per person for the first hour of the hike, then add drinks for the barbecue. Pack water separately from soft drinks and keep the main supply chilled in cool boxes.
Buy about 250 to 350 grams of raw meat or vegetarian barbecue products per adult, depending on how many salads, bread, and side dishes you serve. Set vegetarian portions aside before meat preparation.
Allow one reusable plate, bowl, glass, fork, knife, and spoon per guest, plus at least 10% extra. Add coffee cups if coffee or hot drinks will be served after the meal.
Pack route arrows and marking tape in advance, and take the route map and a reflective vest for the person checking the trail. Put out the start sign before participants arrive so nobody misses check-in.
Check the barbecue setup at least one day before shopping: each barbecue needs the correct gas cylinder, pressure regulator, lighter, tongs, and spatula. Chill drinks several hours before the hike and fill thermoses shortly before departure.

Frequently asked questions

How much food do I need for a barbecue hike?: Plan 250 to 350 grams of raw meat or vegetarian barbecue products per adult. Add salads, vegetables, and other sides, and buy around 10% extra when the final number of participants may change.
How many drinks should I buy for a barbecue hike?: For the walking part, allow 2 to 3 drinks per person during the first hour, with water included. Add the drinks needed for the meal and keep at least one chilled supply at the barbecue area.
How many plates and glasses do I need?: Buy or bring one reusable plate, bowl, glass, fork, knife, and spoon per participant, plus 10% extra. For 30 people, that means 33 of each item to cover breakage, dropped items, or unexpected guests.
When should I prepare the barbecue hike shopping?: Check equipment and route-marking supplies at least 1 day before the hike. Buy fresh food as late as practical, prepare vegetables and salads on the day itself, and chill drinks for several hours before the start.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.