What you need for a Christmas market in Stadskern

Use this shopping list to prepare a Christmas market in Stadskern without chasing missing supplies on the day. It covers the practical items around stalls, serving, decorations, lighting and clear visitor information. Buy or reserve reusable tableware early, especially cups for mulled wine and hot drinks. Check quantities against your expected attendance, then add a small buffer for breakages, queues and late arrivals.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Party tentsqty 4
Tablesqty 16
Folding chairsqty 40
High tablesqty 8
Blanketsqty 16
Market stall tarpaulinsqty 12
Mannequinsqty 6

Tableware

Reusable cupsqty 300
Coffee cupsqty 150
Mulled Wine Cupsqty 150
Platesqty 200
Bowlsqty 100
Forksqty 200
Knivesqty 100
Spoonsqty 200
Serving spoonsqty 12
Serving traysqty 12

Decorations

Christmas treesqty 6
Christmas baublesqty 120
Christmas garlandsqty 24
Christmas wreathsqty 8
Christmas figuresqty 10
Artificial snowqty 6
Table décorqty 16
Route signsqty 12
Info boardsqty 4

Lighting

LED light stringsqty 20
LED lanternsqty 16
Extension cordsqty 12
Power stripsqty 8
Cable matsqty 20

Equipment

Coffee machinesqty 3
Kettlesqty 3
Warming kettlesqty 4
Induction hobsqty 3
Coolersqty 6
Refrigeratorsqty 2
Thermos flasksqty 8
Cash boxesqty 4
Card machinesqty 4

Kitchen

Cutting boardsqty 8
Paring knivesqty 8
Mixing bowlsqty 8
Storage binsqty 20
Serving bowlsqty 16
Oven mittsqty 6
Kitchen tongsqty 8
Measuring cupsqty 4
Aluminum foilqty 4
Cling filmqty 4

Cleaning

Waste binsqty 12
Hand broomsqty 4
Floor squeegeesqty 2
Bucketsqty 6
Mop setsqty 3
Cleaning clothsqty 30
Hand soap dispensersqty 6
Toilet brushesqty 4

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 3 boxes
- Herbal tea - 2 boxes
- Hot chocolate - 12 liters
- Whipped cream - 12 aerosol cans
- Mulled wine - 30 liters
- Non-alcoholic mulled wine - 10 liters
- Apple juice - 12 liters
- Orange juice - 10 liters
- Cola - 12 liters
- Cola Zero - 12 liters
- Orange soda - 8 liters
- Bitter lemon - 6 liter
- Spa Blauw - 24 liter
- Spa Rood - 12 liters
- Milk - 12 liters
- Oat milk - 6 liters
- Coffee milk - 6 packs
- Sugar - 4 packs
- Sweetener - 2 boxes
- Cinnamon - 2 jars
- Star anise - 2 bags
- Cloves - 2 jars
- Oranges - 5 kilos
- Lemons - 3 kilos
- Apples - 6 kilos
- Raisins - 2 kilos
- Christmas loaf - 8 pieces
- Mini waffles - 8 packs
- Pancakes - 100 pieces
- Powdered sugar - 2 packs
- Butter - 2 kilos
- Cinnamon sugar - 2 packs
- Marshmallows - 4 bags
- Spiced cookies - 6 kilos
- Spiced cookies - 4 kilo
- Spiced biscuits - 5 packs
- Gingerbread - 4 packs
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snack mix - 4 bags
- Snack nuts - 3 bags
- Popcorn - 3 bags
- Cheese cubes - 3 kilo
- Grapes - 3 kilos
- Mandarins - 5 kilos
- Vegetarian meatballs - 4 kilos
- Mini sausages - 5 kilos
- Baguettes - 20 pieces
- Satay sauce - 4 jars
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 3 jars
- Garlic sauce - 3 bottles
- Fried onions - 3 jars
- Tomato soup - 12 liters
- Vegetable soup - 12 liters
- Soup sticks - 6 packs
- Mulled wine cups - 200 units
- Coffee filters - 3 boxes
- Wooden stirrers - 500 pieces
- Paper napkins - 1000 pieces
- Paper straws - 300 pieces
- Sauce cups - 300 pieces
- Carry bags - 300 pieces
- Aluminum trays - 200 pieces
- Food storage containers - 50 pieces
- Baking paper - 4 rolls
- Paper towels - 12 rolls
- Trash bags - 100 pieces
- Compostable trash bags - 50
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 4 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Toilet paper - 48 rolls
- Paper towels - 12 packs

Tips

Plan at least one reusable cup per visitor expected to hold a drink at the same time, plus 10% extra for collection and washing. Keep separate cups available for mulled wine and coffee.
For food service, allow one plate or bowl per serving at peak time, with 10% extra. Put serving spoons and trays at each food point instead of making visitors share one set.
Prepare route signs and information boards before shopping day. Print at least one site map for every main entrance, and keep a spare set in the organiser’s box.
Use one extension cord for each powered lighting run, plus two spare cords. Check cable lengths against the stall layout before the market opens so walkways remain clear.
Sort decorations by location rather than by type: stalls, entrances, tables and central areas. Test every LED light string and lantern at least 24 hours before setup, especially if weather may be cold or wet.

Frequently asked questions

What should I buy for a Christmas market in Stadskern?: Start with serving supplies, reusable cups, coffee cups, plates, bowls, cutlery, serving utensils and trays. Add stall coverings, tables, chairs, decorations, signs and lighting, then match quantities to your expected visitor count.
How many cups do I need for a Christmas market?: Use the number of drinks served during the busiest hour as your starting point. Provide at least one cup per simultaneous drink holder and add 10% extra, with separate cups available for mulled wine and hot coffee.
When should I prepare Christmas market decorations?: Sort and check all decorations at least 24 hours before setup. Test LED light strings and lanterns at the same time, and pack fragile items separately so they can be placed quickly at each stall.
How many printed signs and maps are needed for a Christmas market?: Place one route sign at every decision point and one site map at each main entrance. Print at least one spare copy of every sign and map, and keep the spare set with the briefing materials.

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