What you need for a Christmas market in Kas

Use this shopping list to prepare a Christmas market in Kas without leaving practical details until the last day. It covers the shared equipment around the stalls, serving supplies for coffee, tea, soup, pastries and mulled wine, plus lighting, decorations and payment essentials. Check quantities against the number of vendors and expected visitors, then buy or reserve anything that needs delivery at least one week before the market.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market tablesqty 12
Beer tablesqty 6
Chairsqty 80
Checkout tablesqty 2
Coat racksqty 2
Waste binsqty 8
Bollardsqty 12
Party tentsqty 2

Tableware

Reusable cupsqty 300
Coffee mugsqty 100
Wine glassesqty 150
Platesqty 250
Cutlery setsqty 250
Serving plattersqty 20
Serving spoonsqty 10
Serving tongsqty 10

Decorations

Christmas treesqty 2
Christmas wreathsqty 6
Christmas garlandsqty 12
Christmas baublesqty 200
Tableclothsqty 20
Christmas figuresqty 20
Prize card holdersqty 100
Name badgesqty 50
Christmas tree standsqty 2

Lighting

LED light stringsqty 20
LED lanternsqty 12
LED candlesqty 30
Work lightsqty 6

Equipment

Cash boxesqty 3
Payment terminalsqty 3
Charging cablesqty 6
Extension cordsqty 8
Power stripsqty 12
Cable matsqty 20
High tablesqty 6

Kitchen

Coffee machinesqty 2
Hot water urnsqty 3
Induction platesqty 3
Soup kettlesqty 3
Cooking potsqty 4
Thermos flasksqty 8
Coolersqty 6
Cutting boardsqty 6
Kitchen knivesqty 6
Measuring jugsqty 4
Kitchen thermometersqty 3

Cleaning

Broom setsqty 3
Dustpansqty 3
Mopsqty 4
Bucketsqty 4
Cleaning clothsqty 20
First aid kit

Catering

Groceries
- Coffee - 4 packs
- Tea bags - 200 pieces
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Cocoa powder - 2 kilograms
- Hot chocolate - 20 liters
- Whole milk - 20 liters
- Oat milk - 8 liters
- Sugar - 5 kilograms
- Sweetener - 2 boxes
- Whipped cream - 12 cans
- Mini marshmallows - 3 kilogram
- Cinnamon sticks - 100 gram
- Star anise - 100 gram
- Mulled wine - 30 liters
- Non-alcoholic mulled wine - 10 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Spa Blauw - 6 crates
- Spa Red - 3 crates
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Beer - 5 crates
- Alcohol-free beer - 2 crates
- Champagne - 12 bottles
- Apples - 8 kilograms
- Mandarins - 6 kilograms
- Grapes - 4 kilograms
- Christmas stollen - 8 pieces
- Apple pies - 6 pieces
- Christmas cookies - 10 kilogram
- Brownies - 6 trays
- Baguettes - 20 pieces
- Soup vegetables - 8 kilograms
- Vegetable stock - 4 liters
- Diced tomatoes - 12 cans
- Lentils - 6 cans
- Chickpeas - 6 cans
- Cream - 4 liters
- Croutons - 3 kilograms
- Butter - 2 kilograms
- Herb butter - 30 tubs
- Sliced cheese - 3 kilogram
- Hummus - 3 kilograms
- Mayonnaise - 2 kilograms
- Ketchup - 2 kilograms
- Mustard - 2 kilogram
- Paprika chips - 20 bags
- Plain chips - 20 bags
- Mixed nuts - 4 kilograms
- Napkins - 1000 pieces
- Paper straws - 500 pieces
- Wooden stirrers - 500 pieces
- Paper bread bags - 300 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- All-purpose cleaner - 4 bottles
- Dishwashing liquid - 4 bottles
- Disinfectant - 4 bottles
- Paper towels - 12 packs

Tips

Plan one market table or beer table per vendor, then add separate checkout tables where payments are collected. Confirm the final stall count at least 7 days before the market so tables, chairs and party tents can still be arranged.
For the food and drinks area, allow at least 1 reusable cup or mug per guest at a time, plus a 10–15% reserve for busy periods. Buy or collect extra plates, cutlery, serving spoons and tongs before the final setup.
Prepare lighting for both the stalls and the walking routes: use LED light strings and lanterns for atmosphere, and keep work lights available for setup and packing away. Test every light string and check power outlets 2–3 days before opening.
Keep decorations safe and easy to identify by grouping trees, wreaths, garlands, baubles and Christmas figures by area. Check stands, tablecloths and prize card holders during setup rather than discovering missing or damaged pieces on market day.
Prepare the payment point no later than the day before: collect cash boxes, arrange the cash float and charge payment terminals overnight. Print price cards, signage and the floor plan in advance, with spare copies protected from rain.

Frequently asked questions

What should I buy for a Christmas market in Kas?: Plan for stall furniture, party tents, chairs, tablecloths, serving ware, reusable cups, lighting, Christmas decorations, waste bins and payment equipment. The final quantities depend on the number of vendors and visitors, so confirm registrations before buying shared supplies.
How many cups do I need for a Christmas market?: Start with one reusable cup or coffee mug per expected guest at the busiest time, then add 10–15% extra. If you expect 100 guests at once, prepare at least 110–115 cups and mugs in total, adjusted for the drinks you serve.
When should I arrange tents and market tables?: Reserve party tents and confirm market tables at least 7 days before the event. Recheck the layout, power outlets and emergency exits 2–3 days before opening, when there is still time to change the arrangement.
How much cash should I prepare for the market cash float?: Prepare enough small notes and coins to give change during the first 2–3 hours of trading, based on your expected sales and prices. Finalise the float and place it in the cash boxes the day before, while keeping payment terminals charged overnight.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.