What to buy for a Christmas market at Beursgebouw

Use this shopping list to prepare a Christmas market at Beursgebouw without missing the items that cause delays on the day. Plan separately for stalls, seating, hot drinks, chilled stock, serving ware, decorations and payment equipment. Count visitors, stallholders and volunteers before buying disposable supplies, then add a small buffer for busy periods. Check power needs early, because coffee machines, kettles, refrigerators and warming equipment may need more sockets than the venue provides.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 24
Foldable tablesqty 12
Bistro tablesqty 18
Chairsqty 120
High tablesqty 12
Stoolsqty 24
Coat racksqty 4

Tableware

Platesqty 150
Bowlsqty 100
Mugsqty 150
Glassesqty 150
Coffee spoonsqty 100
Forksqty 150
Knivesqty 150
Napkinsqty 500

Equipment

Coffee machinesqty 3
Kettlesqty 3
Warming kettlesqty 4
Refrigeratorsqty 3
Coolersqty 6
Extension cordsqty 12
Power stripsqty 12
Speakersqty 2
Microphone
Cash registersqty 3
Card machinesqty 3
Christmas Tree Standsqty 4

Decorations

Christmas treesqty 4
Christmas baublesqty 200
Christmas garlandsqty 20
Christmas wreathsqty 8
Christmas figuresqty 12
Tableclothsqty 30
Diaper clothsqty 24
Wayfinding signsqty 12

Lighting

LED light stringsqty 24
LED lampsqty 20
Light projectorsqty 4
Batteriesqty 48

Kitchen

Cutting boardsqty 6
Chef’s knives and bread knivesqty 8
Serving tongsqty 8
Serving spoonsqty 6
Scissorsqty 6
Measuring cupsqty 4
Storage binsqty 20
Thermos flasksqty 8
Aluminum foilqty 4
Cling filmqty 4
Baking traysqty 6

Cleaning

Waste binsqty 12
Vacuum cleanersqty 2
Mopsqty 4
Bucketsqty 6
Cleaning cartsqty 2

Catering

Groceries
- Coffee - 8 packs
- Tea - 12 boxes
- Hot chocolate - 30 liters
- Mulled wine - 40 liter
- Non-alcoholic mulled wine - 15 liters
- Cola - 24 bottles
- Cola Zero - 18 bottles
- Orange soda - 12 bottles
- Bitter lemon - 8 bottles
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Beer - 8 crates
- Alcohol-free beer - 3 cases
- Red wine - 12 bottles
- White wine - 8 bottles
- Star anise - 4 bags
- Cinnamon sticks - 4 bags
- Oranges - 8 kilo
- Lemons - 3 kilos
- Sugar - 8 kilos
- Milk - 24 liters
- Oat milk - 8 liters
- Whipped cream - 12 aerosol cans
- Marshmallows - 6 bags
- Cocoa powder - 4 kilos
- Teaspoons - 4 packs
- Stirrers - 500 pieces
- Paper cups - 500 pieces
- Glühwein cups - 400 pieces
- Coffee cups - 400 pieces
- Chocolate cake - 8 pieces
- Christmas stollen - 12 pieces
- Mini apple turnovers - 300 pieces
- Mini currant buns - 250 pieces
- Mini quiches - 250 pieces
- Vegetarian mini quiches - 150 pieces
- Mini sausage rolls - 250 pieces
- Vegetarian sausage rolls - 150 pieces
- Cheese cubes - 5 kilos
- Grapes - 5 kilos
- Mandarins - 8 kilos
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Party nuts - 8 kilos
- Olives - 5 jars
- Hummus - 10 tubs
- Cucumber - 5 kilo
- Cherry tomatoes - 5 kilo
- Carrots - 5 kilos
- Toast - 12 packs
- Herb butter - 20 tubs
- Mayonnaise - 6 bottles
- Ketchup - 6 bottles
- Mustard - 4 bottles
- Tomato soup - 20 liters
- Vegetable soup - 15 liters
- Sandwiches - 300 pieces
- Frankfurters - 250 pieces
- Vegetarian hot dogs - 100 pieces
- Satay sauce - 6 jars
- Salt - 2 kilos
- Pepper - 1 kilo
- Garlic powder - 500 grams
- Olive oil - 4 liters
- Trash bags - 10 rolls
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Dish soap - 6 bottles
- All-purpose cleaner - 6 bottles
- Glass cleaner - 4 bottles
- Disinfectant hand gel - 12 bottles
- Paper towels - 12 packs
- Sponges - 12 pieces
- Microfiber cloths - 24 pieces
- Household gloves - 12 pairs
- Aluminum trays - 200 pieces
- Food storage containers - 100 pieces
- Freezer bags - 4 boxes

Tips

Plan hot-drink equipment by service point: allow one coffee machine or kettle for each busy drinks station, and check the total wattage before buying extension cords or power strips.
Buy serving ware for the busiest hour, not the average hour. A practical starting point is two cups, glasses and napkins per expected visitor, with extra plates, bowls, forks and spoons for food stalls.
Keep chilled drinks and food in refrigerators or coolers until needed, and label stock by stall. Put drinks cold at least 4 hours before opening so suppliers are not competing for last-minute fridge space.
Prepare cash handling at least 1 day before the market. Set up cash registers, card machines and change separately for each selling point, and keep a spare roll of consumable supplies if the equipment requires one.
Measure the available area before ordering furniture and decorations. Include space for market stalls, tables, chairs, high tables, stools, coat racks and Christmas trees, leaving clear walkways between rows.

Frequently asked questions

What do I need to buy for a Christmas market at Beursgebouw?: Plan for market stalls, tables, chairs, high tables, stools and coat racks, plus plates, bowls, mugs, glasses, cutlery and napkins. You will also need coffee machines, kettles, warming kettles, refrigeration or coolers, power leads, payment equipment and Christmas decorations.
How many cups and glasses do I need for a Christmas market?: Start with two cups and two glasses per expected visitor if drinks are served throughout the event. Add at least 10% extra for breakage, spills and visitors who return for another drink.
When should I buy and chill drinks for the Christmas market?: Buy the main drink stock at least 2 days before the market so shortages can still be corrected. Chill drinks at least 4 hours before opening, using separate refrigerators or coolers for stock that must stay cold.
How early should I prepare the cash registers and card machines?: Prepare and test cash registers and card machines at least 1 day before the event. Sort change and consumable supplies by selling point, then test every device again before stalls open.

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