Chocolate workshop shopping list

Use this shopping list to prepare a hands-on chocolate workshop without missing the small items that slow everyone down. Buy ingredients according to the number of confirmed participants and the recipes you have selected, then portion them before guests arrive. Check dietary requirements and allergens before placing the order. You will also need enough bowls, tools, molds, cooling space and serving items for each workstation, not just for the demonstration table.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 28
Buffet tableqty 2
Waste binsqty 4

Tableware

Coffee cupsqty 30
Water glassesqty 30
Dessert platesqty 30
Teaspoonsqty 30
Cutlery setsqty 30
Serving plattersqty 8
Serving tongsqty 4

Kitchen

Mixing bowlsqty 12
Measuring cupsqty 8
Spatulasqty 12
Whiskqty 6
Cutting boardsqty 6
Chef's knifeqty 6
Piping bagsqty 30
Chocolate moldsqty 30
Digital thermometersqty 6

Equipment

Induction platesqty 6
Microwavesqty 2
Coolersqty 3
Kettlesqty 2
Extension cordsqty 6
Power stripsqty 6
Presentation screen

Decorations

Name badgesqty 30
Table runnersqty 8
Menusqty 8
Allergen cardsqty 30

Lighting

Mood lightingqty 4

Cleaning

Cleaning bucketsqty 3
Microfiber clothsqty 12
Dish brushesqty 3

Catering

Groceries
- Dark chocolate - 4 kilograms
- Milk chocolate - 3 kilograms
- White chocolate - 3 kilograms
- Cocoa powder - 500 gram
- Cocoa butter - 500 grams
- Powdered sugar - 1 kilogram
- Butter - 1 kilogram
- Whipped cream - 2 liters
- Whole milk - 2 liters
- Coconut milk - 1 liter
- Vanilla extract - 2 bottles
- Sea salt - 250 grams
- Cinnamon - 100 gram
- Chili powder - 50 grams
- Hazelnuts - 750 grams
- Almonds - 750 grams
- Pistachios - 500 grams
- Dried cranberries - 500 grams
- Raisins - 500 grams
- Shredded coconut - 400 grams
- Colored sprinkles - 400 grams
- Chocolate chips - 500 grams
- Caramel cubes - 500 grams
- Cookies - 1 kilogram
- Wafers - 500 grams
- Fresh strawberries - 2 kilograms
- Bananas - 2 kilograms
- Grapes - 2 kilogram
- Lemons - 6 pieces
- Mini wraps - 40 pieces
- Hummus - 1 kilogram
- Cream cheese - 750 grams
- Cucumber - 4 pieces
- Paprika - 6 pieces
- Cherry tomatoes - 1 kilogram
- Coffee - 1 kilogram
- Tea - 80 bags
- Sugar - 1 kilogram
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sparkling water - 12 bottles
- Still water - 12 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Oat milk - 4 liters
- Paper napkins - 200 pieces
- Baking paper - 2 rolls
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Chocolate gift boxes - 30 pieces
- Gift ribbon - 2 rolls
- Garbage bags - 30 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 3 bottles

Tips

Plan one complete workstation for every 4–6 participants. For each station, check that you have mixing bowls, measuring cups, spatulas, a whisk, piping bags and access to a cutting board and chef’s knife.
Allow at least 2 chocolate molds per participant if the workshop includes more than one batch or design. Buy a few extra molds—around 10% above the participant count—for breakage, mistakes or late additions.
Order ingredients only after dietary requirements and recipe allergens are confirmed. Prepare separate, clearly marked portions for allergen-sensitive participants rather than relying on memory during the workshop.
Provide one digital thermometer for each melting or tempering station, or at minimum one thermometer per 4–6 participants. Test induction plates, microwaves, kettles, extension cords and power strips before setup day.
Allow one dessert plate and one cutlery set per participant, plus 10% extra. Chill drinks in coolers before guests arrive and place waste bins where chocolate packaging and disposable materials are used.

Frequently asked questions

How much chocolate do I need per person for a workshop?: Plan around 150–200 g of chocolate per participant for a practical workshop, depending on the recipes and whether guests take products home. Add 10% extra to cover spills, tempering tests and uneven portions.
How many chocolate workshop stations do I need?: Set up one workstation for every 4–6 participants so everyone can handle the ingredients and tools. A group of 20 therefore needs about 4–5 stations, with a separate demonstration table.
What equipment is easy to forget for a chocolate workshop?: Digital thermometers, extension cords, power strips, piping bags and enough cooling space are commonly missed. Test all electrical equipment at least 1 day before the workshop and check that the venue has enough sockets.
When should I prepare the ingredients for a chocolate workshop?: Confirm recipes, allergens and dietary requirements 3–5 days before shopping. Portion dry and prepared ingredients on the day before, then chill drinks and complete the workstation setup at least 60 minutes before participants arrive.

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