What to Buy for a Chocolate Workshop

A chocolate workshop needs more than chocolate and a few mixing bowls. You will need measured ingredients, toppings, moulds, cooling space, labels and enough serving items for every participant. Plan the shopping around your confirmed registration list, especially allergies and dietary requirements. The checklist also covers drinks, coffee and tea, table protection, and the equipment needed to prepare recipes safely and keep finished chocolate at the right temperature.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 30
Tableclothqty 8
Waste binsqty 4

Tableware

Coffee cupsqty 30
Glassesqty 36
Platesqty 36
Cake platesqty 36
Cutlery setsqty 30
Serving plattersqty 8
Serving tongsqty 6

Equipment

Induction platesqty 4
Microwaveqty 2
Coolersqty 3
Coffee maker
Kettlesqty 2
Kitchen scalesqty 6
Kitchen thermometersqty 6

Kitchen

Mixing bowlsqty 12
Measuring cupsqty 6
Spatulasqty 12
Whiskqty 6
Cutting boardsqty 6
Chef's knifeqty 6
Chocolate moldsqty 30
Racksqty 6
Cooling platesqty 6
Kitchen tongsqty 6

Decorations

Table décorqty 8
Name card holdersqty 30
Menu standsqty 4

Cleaning

Bucketsqty 2
Cleaning clothsqty 12
Dish brushesqty 4
Mopsqty 2

Groceries

Groceries
- Dark chocolate - 2,5 kg
- Milk chocolate - 2 kg
- White chocolate - 1.5 kg
- Vegan chocolate - 1 kg
- Cocoa powder - 500 g
- Butter - 500 g
- Cooking cream - 2 liters
- Coconut cream - 1 liter
- Coconut oil - 500 g
- Vanilla extract - 1 bottle
- Fine sea salt - 1 canister
- Hazelnuts - 500 g
- Almonds - 500 g
- Pistachios - 300 g
- Shredded coconut - 300 g
- Puffed rice - 300 g
- Dried cranberries - 300 g
- Freeze-dried raspberries - 150 g
- Chocolate sprinkles - 300 g
- Sugar pearls - 200 g
- Speculoos spread - 400 g
- Peanut butter - 350 g
- Almond paste - 300 g
- Biscuits - 500 g
- Oranges - 6 pieces
- Fresh mint - 2 bunches
- Baguettes - 6 pieces
- Hummus - 1 kg
- Cream cheese - 750 g
- Young cheese - 1 kg
- Grapes - 2 kg
- Cherry tomatoes - 1,5 kg
- Cucumbers - 4 pieces
- Paprika chips - 3 bags
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 4 liters
- Oat milk - 2 liter
- Sugar - 500 g
- Spa Blauw - 4 trays
- Sparkling water - 2 trays
- Cola - 2 bottles
- Cola Zero - 2 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Paper napkins - 150 pieces
- Baking paper - 2 rolls
- Cardboard chocolate boxes - 30 pieces
- Cellophane bags - 40 pieces
- Gift ribbon - 2 rolls
- Disposable gloves - 2 boxes
- Disposable aprons - 30 pieces
- Hair nets - 30 pieces
- Hand soap - 2 bottles
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Paper towels - 6 rolls
- Trash bags - 2 rolls
- Toilet paper - 24 rolls

Tips

Buy enough ingredients for every registered participant plus about 10% extra. This covers spills, weighing errors and a last-minute addition without leaving a workstation short.
Check dietary requirements before shopping and make allergen labels before ingredients are set out. Keep clearly separated ingredients available for each requirement instead of relying on memory during the workshop.
Allow one complete set of basic tools per workstation where possible: a mixing bowl, measuring cups, spatula, whisk and access to a kitchen scale. Sharing one scale or knife between several groups creates delays.
Plan cooling space before buying or portioning the chocolate. Cooling plates, racks and refrigerator or cooler space should hold every finished item at the same time, not only the first batch.
Count drinks and tableware against the confirmed participant number. Provide at least one cup or glass and one plate per person, then add 10% spare items for breakage, spills and helpers.

Frequently asked questions

How much chocolate do I need per person for a chocolate workshop?: Use the recipe quantities as the starting point and calculate the total for every confirmed participant. Add about 10% extra chocolate for spills, test batches and weighing mistakes.
What equipment is needed for a chocolate workshop?: At minimum, plan for mixing bowls, measuring cups, spatulas, whisks, kitchen scales, thermometers, chocolate moulds, cooling plates and racks. For 12 participants, prepare enough shared equipment for several workstations rather than one central set.
How many chocolate moulds should I buy?: Provide enough mould capacity for one complete batch per participant or workstation before cooling begins. For 10 participants, aim for capacity for at least 10 portions, plus one or two spare moulds if the budget allows.
When should I shop for a chocolate workshop?: Buy shelf-stable ingredients and disposable supplies at least 3 to 5 days beforehand. Check chilled ingredients, drinks and equipment again on the day before, after dietary requirements and participant numbers are confirmed.

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