What to Buy for a Charity Walk

A charity walk needs more than water and bib numbers. You will need supplies for registration, route marking, rest stops, safety, first aid and the finish area. Plan quantities from your confirmed participant count, then add a small buffer for late registrations and damaged items. Buy or collect anything with a lead time—such as bib numbers, wristbands, medals and printed maps—at least one week before the walk.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Folding tablesqty 8
Folding chairsqty 20
Waste binsqty 8

Sports equipment

Route arrowsqty 35
Route signsqty 20
Barrier tapeqty 6
Bib numbersqty 150
Wristbandsqty 150
Medal ribbonsqty 150
Rugs for rest areasqty 4

Equipment

Walkie-talkiesqty 8
Megaphone
Mobile phoneqty 2
Power banksqty 4
Extension cordsqty 3

Lighting

LED lightsqty 8
Flashlightsqty 8
Batteriesqty 24

Safety

First aid kitsqty 2
Safety vestsqty 12
Reflective armbandsqty 20

Tableware

Reusable cupsqty 200
Reusable platesqty 150
Reusable cutleryqty 200
Coffee potsqty 4
Water jugsqty 8

Kitchen

Cutting boardsqty 4
Kitchen knivesqty 4
Scissorsqty 4
Serving tongsqty 6
Coolersqty 6
Thermos flasksqty 6

Registration

Clipboardsqty 6
Ballpoint pensqty 30
Cash box
QR code signsqty 4
Route mapsqty 150
Registration formsqty 150
Information boardsqty 6

Catering

Groceries
- Spa Blauw - 180 bottles
- Spa Rood - 40 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange juice - 12 liters
- Apple juice - 8 liters
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Stirrers - 300 pieces
- Coffee filters - 2 packs
- Apples - 150 pieces
- Bananas - 120 pieces
- Grapes - 12 trays
- Muesli bars - 180 pieces
- Currant buns - 150 pieces
- Whole wheat bread - 12 loaves
- White bread - 6 loaves
- Mild cheese - 3 kilograms
- Vegetarian hummus - 12 tubs
- Cucumber - 12 pieces
- Tomatoes - 4 kilogram
- Lettuce - 8 heads
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Cookies - 8 packs
- Napkins - 500 pieces
- Paper towels - 8 rolls
- Paper towels - 6 rolls
- Trash bags - 100 pieces
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles
- Toilet paper - 24 rolls
- Duct tape - 4 rolls
- Cable ties - 200 pieces
- Highlighters - 12 pieces
- Paper wristbands - 20 pieces

Tips

Plan drinks by stage: allow two to three drinks per person for the first hour, then provide water at each rest stop. Chill the drinks the day before and bring extra water for volunteers and first aid.
Prepare route supplies before the inspection: use route arrows and signs at every turn, plus barrier tape at traffic points. Pack spare signs, scissors and tape so volunteers can fix missing or damaged markers.
Give each participant a bib number or wristband and keep the sorted sets together at registration. Print the participant list and route maps at least two days ahead, with a few blank forms for late arrivals.
Equip every traffic point and rest stop with a safety vest, a charged phone or walkie-talkie, and a power bank. Add flashlights, batteries and LED lights if any part of the route may be dark.
Set up a simple finish and rest-stop service with folding tables, reusable cups, water jugs and waste bins. Check first aid kits before shopping, and place them where volunteers can reach them without leaving their post.

Frequently asked questions

What do I need to buy for a charity walk?: Plan supplies for registration, route marking, rest stops, safety, first aid and the finish area. Typical items include bib numbers, wristbands, route arrows, signs, water, reusable cups, safety vests, first aid kits and communication equipment.
How much water do I need for a charity walk?: Allow two to three drinks per participant for the first hour, then add water for every rest stop and for volunteers. Buy at least 10% extra so late registrations, warm weather and spills do not leave you short.
When should I order charity walk bib numbers and wristbands?: Order them at least one week before the event, once registrations are reliable. Keep a small spare quantity for late registrations and replacements.
What safety equipment is needed for a charity walk?: Provide safety vests for route and traffic volunteers, reflective armbands where visibility is low, first aid kits, charged phones or walkie-talkies, and power banks. Check all equipment two days before the walk and test the communication plan.

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