What to buy for a camp for young carers

A camp for young carers needs more than food and camping supplies. You also need simple, durable equipment for shared meals, outdoor activities, group communication and changing weather. Plan quantities from your confirmed participant number, then add enough spare cups, plates and activity equipment for breakages or late arrivals. Check dietary and medical information before shopping, and keep medicines and first-aid supplies separate from general camp materials.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 40
Party tentsqty 3
Picnic blanketsqty 8
Foldable tablesqty 2

Tableware

Reusable cupsqty 50
Reusable platesqty 50
Reusable cutleryqty 50
Small bowlsqty 12
Serving spoonsqty 8
Thermos flasksqty 4

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Mixing bowlsqty 6
Serving plattersqty 8
Water jugsqty 6
Coolersqty 5

Equipment

Bluetooth speakersqty 2
Extension cordsqty 3
Power stripsqty 3
Megaphone
Power banksqty 6

Lighting

LED string lightsqty 4
LED lampsqty 6

Sports equipment

Footballsqty 3
Volleyballqty 2
Frisbeesqty 6
Conesqty 20
Skipping ropesqty 8
Badminton setsqty 4
Ball pump

Activities

Game cardsqty 6
Board gamesqty 8
Drawing paperqty 100
Colored pencilsqty 40
Markersqty 40
Scissorsqty 12
Glue sticksqty 12
Ropeqty 3
Sticky notesqty 12
Pensqty 40
Name badgesqty 45

Decorations

Buntingqty 6
Balloonsqty 80
Tableclothsqty 8
Directional signsqty 10

Cleaning

Bucketsqty 4
Mopsqty 4
Broom setsqty 3
Hand broomsqty 4
Waste binsqty 6

Safety

First aid bagsqty 2
Flashlightsqty 6
Whistlesqty 6
Reflective vestsqty 8
Medicine box

Registration

Clipboardsqty 4
Document foldersqty 6
Pen casesqty 4

Catering

Groceries
- Whole grain bread - 8 loaves
- White rolls - 40 pieces
- Whole wheat wraps - 40 pieces
- Unsalted butter - 2 tubs
- Young cheese - 2 kilograms
- Hummus - 1.5 kilograms
- Herb cream cheese - 1 kilogram
- Chicken breast slices - 1 kilogram
- Vegetarian spreads - 1 kilogram
- Cucumbers - 8 pieces
- Tomatoes - 2 kilograms
- Bell peppers - 8 pieces
- Lettuce - 4 heads
- Carrots - 2 kilogram
- Apples - 40 pieces
- Bananas - 35 pieces
- Grapes - 3 kilograms
- Oranges - 30 pieces
- Yogurt - 4 kilogram
- Muesli - 1 kilogram
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Popcorn - 3 bags
- Cookies - 6 packs
- Muesli bars - 40 pieces
- Marshmallows - 3 bags
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 1 bottle
- Pasta salad - 5 kilograms
- Pasta - 4 kilograms
- Tomato sauce - 8 jars
- Vegetarian meatballs - 3 kilograms
- Shredded cheese - 1 kilogram
- Corn - 6 cans
- Cucumber salad - 2 kg
- Whole grain crackers - 6 packs
- Spa Blauw - 8 bottles
- Sparkling water - 6 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Lemonade - 6 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Cocoa powder - 1 pack
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 1 kilogram
- Lemon juice - 2 bottles
- Ice cubes - 8 bags
- Herb mix - 3 jars
- Salt - 1 pack
- Pepper - 1 can
- Olive oil - 2 bottles
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Napkins - 200 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles
- Paper towels - 6 packs
- Diet-free sandwiches - 10 pieces
- Diet-free topping options - 4 packs

Tips

Plan one reusable cup, plate and set of cutlery per participant, plus 10% extra for loss, damage or volunteers. Add small bowls and serving spoons if meals include toppings, snacks or shared dishes.
For drinks, allow 2–3 servings per person for the first hour and at least one full water jug for every 8–10 people. Use coolers and thermos flasks so water and hot drinks remain available between scheduled breaks.
Match sports equipment to the group assignments rather than buying one set for everyone. A practical starting point is one football, volleyball, frisbee and skipping rope per active group, with cones to mark each activity area.
Pack power supplies before leaving: take at least one extension cord and power strip for each powered area, plus one power bank per staff member who needs reliable phone access. Keep LED lamps and string lights ready for early evenings or poor weather.
Do the shopping only after dietary requirements, medical information and the rainy-day programme are checked. Label shared materials before transport, and keep medicines and the first-aid kit in a clearly marked, supervised container.

Frequently asked questions

How many cups and plates do I need for a camp for young carers?: Provide one reusable cup, plate and cutlery set per participant, then add 10% spare. For 40 campers and staff, that means at least 44 of each item.
How much water should I buy for a young carers camp?: Allow at least 2 litres of drinking water per person for a full day, increasing this in hot weather or during active sessions. Keep extra water available for medication and dietary needs.
When should I buy supplies for a camp for young carers?: Complete the main shopping 2–3 days before departure, once registrations, dietary requirements and the programme are confirmed. Buy short-life food as late as practical and check coolers and thermos flasks the day before.
How much sports equipment is needed for a camp group?: Plan one active equipment set per group wherever possible: for example, one football, volleyball or badminton set, plus cones for boundaries. Add at least one spare ball or activity option if several groups share the same time slot.

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