Camp Pub Quiz Checklist

A camp pub quiz needs more than good questions and a microphone. You need a clear running order for registrations, team assignments, food, drinks, scoring and the outdoor setup. Start by confirming the date and location, then build the quiz and guest list before arranging equipment and supplies. Leave enough time for a weather backup, chilled drinks, power connections and a registration desk so small delays do not derail the evening.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm date and location
Choose quiz themes
2 people
Prepare quiz questions
3 people
Check answers
2 people
Send invitations
Process registrations
Collect dietary requirements
Make reservations
Assign teams
2 people
Print score sheets
Set up quiz presentation
2 people
Buy prizes
Do the shopping
2 people
Chill drinks
2 people
Collect materials
2 people
Check the weather forecast
Set up indoor backup
2 people

Event

Inspect the grounds
2 people
Build party tents
4 people
Set up tables and chairs
3 people
Set up the quiz table
2 people
Hang decorations
2 people
Connect lighting
2 people
Set up the bar and buffet
3 people
Staff the registration desk
2 people
Welcome visitors
3 people
Register teams
2 people
Serve coffee and tea
2 people
Handle opening and game instructions
Present quiz rounds
2 people
Serve snacks and drinks
3 people
Refill drinks
2 people
Process answers and scores
3 people
Announce the winners
Present prizes
2 people
Serve the last round
2 people

Aftercare

Collect waste
3 people
Clear away furniture and materials
4 people
Wash dishes and glasses
2 people
Clean the grounds
3 people
Check the equipment
2 people
Return materials
2 people
Store unused groceries

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 60
Bar or buffet tableqty 2
Registration desk
Quiz table
Cable matsqty 6

Tableware

Reusable drinking glassesqty 70
Coffee cupsqty 50
Platesqty 70
Cutlery setsqty 70

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Drink dispensersqty 2
Coolersqty 4
Serving plattersqty 8
Serving spoonsqty 8

Equipment

Laptop
Projector
Projection screen
Portable speaker
Microphone
Extension cordsqty 4
Power stripsqty 4
Spare batteriesqty 2
Power banksqty 3

Lighting

String lightsqty 6
Battery lampsqty 8

Decorations

Buntingqty 6
Tableclothsqty 8
Quiz board
Prizesqty 3
Prize boxesqty 3

Catering

Groceries

Quiz materials

Quiz questions
Answer formsqty 70
Pensqty 70
Score sheetsqty 10
Scoreboard
Round cardsqty 8
Answer cardsqty 10
Team badgesqty 12
Tie-break cardsqty 20

Cleaning

Broomqty 2
Dustpan and brushqty 2
Mopsqty 2
Bucketsqty 3
Cleaning clothsqty 12
Rubber glovesqty 4

Tips

Finish and check the quiz questions before sending invitations. Allow at least one full review for ambiguous answers, repeated questions and questions that need images or audio.
Set a registration deadline several days before the quiz. Use the final list to assign teams, record dietary requirements and confirm how many score sheets, chairs and servings you need.
Plan drinks by timing rather than guesswork: allow roughly two to three drinks per person during the first hour, then adjust for the rest of the evening. Chill them before guests arrive and keep a backup supply in coolers.
Test the laptop, projector, projection screen, speaker and microphone together at the quiz site at least 60 minutes before start time. Pack extension cords, power strips and battery lamps; outdoor power access is often the overlooked problem.
Set up the weather fallback before you need it. Check the forecast the day before, inspect the grounds on the day and leave enough time to build party tents or move tables, chairs, the bar and quiz table indoors.

Frequently asked questions

How far in advance should I organise a camp pub quiz?: Start planning at least 3 to 4 weeks ahead. That gives you time to confirm the location, prepare and check the questions, collect registrations and arrange food, drinks and equipment.
How many questions do I need for a camp pub quiz?: Plan around 40 to 60 questions for a two-hour quiz, divided into several rounds. Add time for reading questions, team discussions, answer checks and score updates rather than filling the entire schedule with questions.
When should I set up the outdoor pub quiz?: Begin the physical setup at least 2 hours before guests arrive. Put out the tables and chairs, quiz table, registration desk, bar or buffet, decorations and lighting first, then test the presentation and sound with 60 minutes to spare.
What should I do if it rains during a camp pub quiz?: Make the indoor backup decision no later than the day before, based on the forecast and the site. Keep party tents, indoor tables, chairs, battery lamps and protected power connections ready so the move can happen within 30 to 45 minutes.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.