What you need for a bootcamp

A bootcamp needs more than weights and a training plan. You also need a practical setup for registration, hydration, catering, sound and changing weather. This shopping list covers the core equipment, serving supplies and venue essentials for a training day, including mats, kettlebells, cones, water stations and registration materials. Check quantities against your participant list before buying, especially for drinking cups, chairs, name stickers and shared training equipment.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 40
Registration desk
Party tentqty 2

Sports equipment

Training matsqty 30
Kettlebellsqty 12
Dumbbellsqty 20
Resistance bandsqty 20
Skipping ropesqty 20
Conesqty 30
Agility laddersqty 4
Vestsqty 12
Crash matsqty 6
Stopwatchesqty 4
Barrier tapeqty 4

Equipment

Portable speaker
Wireless microphone
Extension cordsqty 3
Power stripsqty 3
Power banksqty 2

Catering

Coolersqty 3
Water jugsqty 4
Thermos flasksqty 4
Groceries
- Still Water - 48 bottles
- Sparkling water - 24 bottles
- Isotonic sports drink - 24 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Orange juice - 6 cartons
- Apple juice - 4 packs
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Tea - 2 boxes
- Sugar - 1 pack
- Mints - 1 box
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 10 pieces
- Ice cubes - 8 bags
- Bananas - 40 pieces
- Apples - 40 pieces
- Mandarins - 40 pieces
- Grapes - 4 kilos
- Banana bread - 4 pieces
- Muesli bars - 50 pieces
- Protein bars - 30 pieces
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Rice cakes - 4 packs
- Hummus - 6 tubs
- Cucumber - 6 pieces
- Cherry tomatoes - 4 trays
- Carrots - 3 kilos
- Whole wheat wraps - 6 packs
- Chicken breast slices - 2 kilos
- Young cheese - 2 kilos
- Vegetarian spread - 6 tubs
- Lettuce - 6 heads
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 1 bottle
- Herbal tea - 1 box
- Paper napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles
- Wet wipes - 6 packs

Tableware

Reusable drinking cupsqty 50
Reusable coffee cupsqty 40
Platesqty 40
Cutlery setsqty 40
Serving bowlsqty 8
Serving tongsqty 4

Registration

Name stickersqty 50
Pensqty 20
Clipboardsqty 4
Printed participant listsqty 4
Printed training schedulesqty 40

Safety

First aid kit
Cool bagsqty 4

Cleaning

Waste binsqty 4
Bucketsqty 3
Spongesqty 6
Microfiber clothsqty 12
Hand broomsqty 2
Eye-catchersqty 2

Tips

Plan at least one reusable drinking cup per participant, plus 10% extra for lost or misplaced cups. Set up water jugs or coolers before participants arrive so the first training block does not start with a queue.
For shared circuits, prepare one station per exercise and add spare equipment where possible. Count mats, kettlebells, dumbbells, resistance bands, skipping ropes and cones against the number of simultaneous groups.
Bring extension cords, power strips and charged power banks for the portable speaker, microphone and registration desk. Test the sound system at the venue before the session rather than discovering a cable problem during the welcome.
Pack registration supplies separately: a registration desk, printed participant list, name stickers and pens. Put them together the day before so check-in can start immediately when people arrive.
Have a weather backup ready before the forecast becomes urgent. A party tent, barrier tape and an alternative training room are easier to use when the outdoor zones and equipment have already been planned.

Frequently asked questions

How much water do I need for a bootcamp?: Plan around 0.75 to 1 litre of water per participant for a half-day bootcamp, then add at least 10% extra. Use water jugs, coolers or thermos flasks so water is available at more than one station.
How many name stickers should I buy for a bootcamp?: Buy one name sticker per participant plus 10% spare. For 40 participants, that means at least 44 stickers, with a few extra for replacements or late registrations.
What equipment do I need for a bootcamp circuit?: For each simultaneous station, prepare the required exercise equipment and mark the area with cones or barrier tape. Count mats, kettlebells, dumbbells, resistance bands, skipping ropes and agility ladders against the number of groups, then add a small reserve for damaged or missing items.
When should I buy and prepare bootcamp supplies?: Do the main shopping at least 3 to 5 days before the bootcamp. Chill drinks the day before, charge power banks overnight, and inspect the venue and sports equipment on the morning of the event.

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