Bingo night shopping list

Planning a bingo night means buying more than bingo cards and prizes. You also need enough markers, spare cards, number signs, serving items and drink equipment for the full group. This shopping list covers the supplies used at the registration table, bingo tables and prize table, plus the items that are easy to leave until the last minute. Check quantities against your confirmed registrations before you shop, then allow time to chill drinks and prepare coffee and tea.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 50
Registration desk
Bingo master table
Prize table

Equipment

Bingo cage
Bingo ballsqty 90
Microphone
Speaker
Extension cordsqty 3
Power stripsqty 3

Game materials

Bingo cardsqty 60
Bingo markersqty 60
Reserve bingo cardsqty 20
Number signsqty 90
Prizesqty 20
Price tagsqty 20

Tableware

Coffee cupsqty 50
Glassesqty 60
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 8
Serving tongsqty 4

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3

Decorations

Bingo balloonsqty 30
Buntingqty 6
Tableclothsqty 8
Number garland

Lighting

String lightsqty 3

Cleaning

Waste binsqty 4
Dustpan and brushqty 2
Bucketsqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea selection - 2 boxes
- Sugar - 1 kilogram
- Mints - 1 box
- Coffee milk - 2 bottles
- Semi-skimmed milk - 4 liter
- Still mineral water - 8 bottles
- Sparkling mineral water - 6 bottles
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Bitter lemon - 2 bottles
- Tonic - 2 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Ice cubes - 6 bags
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 3 bags
- Snacks - 3 bags
- Party nuts - 3 bags
- Mini cheeses - 3 packs
- Grapes - 3 kilograms
- Apples - 30 pieces
- Mandarins - 30 pieces
- Mini cucumbers - 4 packs
- Cherry tomatoes - 4 trays
- Carrots - 3 bags
- Hummus - 4 tubs
- Cream cheese - 3 tubs
- Baguettes - 8 pieces
- Butter - 2 packs
- Young cheese - 2 kilograms
- Back ham - 1 kilogram
- Chicken breast slices - 1 kilogram
- Vegetarian spreads - 4 tubs
- Gluten-free crackers - 3 packs
- Mini sandwiches - 60 pieces
- Vegetarian mini sandwiches - 20 pieces
- Gluten-free snacks - 10 portions
- Cookies - 5 packs
- Brownies - 40 pieces
- Napkins - 150 pieces
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 1 pack
- Paper towels - 6 rolls
- Hand soap - 2 bottles
- Disinfectant wipes - 2 packs
- Aluminum foil - 1 roll
- Cling film - 1 roll

Tips

Buy at least one bingo card per player, plus 10% extra reserve cards for damaged, lost or incorrectly marked cards. Prepare the cards in sorted sets before guests arrive.
Plan two to three drinks per person for the first hour, then add one drink per person for every further hour. Bring enough glasses and keep coolers ready before the room opens.
Allow one marker for each player and keep at least 10 spare markers at the bingo master table. Test the bingo cage, balls, microphone and speaker before setup starts.
Give each prize a visible prize tag and pack the prizes in the order they will be awarded. This prevents pauses while the host searches at the prize table.
Prepare one serving plate and serving utensil for every separate snack selection, and keep coffee, tea and hot water in thermos flasks so the registration table does not become crowded.

Frequently asked questions

How many bingo cards do I need per person?: Prepare one card for each player and add 10% spare cards. For 40 players, that means 44 cards in total, including four reserves.
How many bingo markers should I buy for bingo night?: Provide one marker per player and keep at least 10 spares. For 40 players, prepare 50 markers so replacements are available throughout the game.
How much food and drink do I need for a bingo night?: Plan two to three drinks per person for the first hour and one additional drink per person per later hour. For snacks, prepare at least two portions per guest if food is served during the game.
When should I buy and prepare bingo night supplies?: Buy prizes, game materials and disposable or tableware items at least one week beforehand. Check the balls and equipment 24 hours before the event, then chill drinks and prepare snacks on the day.

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