What you need for a benefit concert

What to bring

Grouped the way you'd shop for it, with quantities.

Tips

• Allow one microphone and one microphone stand for each vocal or speaking position, plus at least one spare microphone for a changeover or failure. Confirm whether performers need DI boxes, monitor speakers or specific audio cables at least two weeks before the concert.
• Plan one chair per seated guest and one table for roughly every 6–8 guests if food or drinks are served. Add high tables only where standing guests need somewhere to place cups, and arrange coat racks before doors open.
• Use cable mats wherever audio cables or extension cords cross walking routes. Bring enough power strips and extension cords for the mixer, speakers, lighting stands and laptop, but have the venue approve the power layout before setup day.
• For a drinks and coffee service, provide at least one reusable glass per guest, with a 10% reserve, and one coffee cup per expected coffee drinker. One coffee machine or kettle may be insufficient when most guests arrive during the same 20-minute interval.
• Set up the donation payment method before invitations go out and test it with a small payment. If you also accept cash, prepare a float and a secure collection point; print programmes and name badges at least one day before the concert.

Frequently asked questions

What equipment do I need for a benefit concert?

At minimum, plan speakers, a mixer, microphones, microphone stands, audio cables, monitor speakers and suitable power supplies. Confirm the exact number of inputs and monitor mixes with each performer 2–3 weeks before the event.

How many glasses and plates do I need for a benefit concert?

Allow one reusable glass and one plate per guest, plus a 10% reserve for breakage or slow washing. For 100 guests, that means 110 glasses and 110 plates; add coffee cups based on expected coffee service.

How early should I arrange sound and lighting for a benefit concert?

Reserve audio and lighting equipment at least 4–6 weeks ahead, especially if the concert date is fixed. Collect performers’ technical requirements no later than 2 weeks before the event so missing cables, DI boxes or stands can be sourced in time.

What do I need to collect donations at a benefit concert?

Choose and test one electronic payment method at least 2 weeks before the concert, then display clear payment instructions at the entrance and near the bar. If you accept cash, prepare a float, a lockable collection container and a written handover process before doors open.

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