What to buy for a beer and food pairing workshop for 24

For 24 participants, plan the shopping around several tasting pours rather than full drinks. Buy enough beer for each pairing, plus water, palate-cleansing food and complete portions of the tasting menu. The easily missed items are spare tasting glasses, serving boards, labels, ice and ingredients for dietary alternatives. Order beer and special ingredients early, then chill the bottles or kegs on the day before the workshop.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 28
Buffet tableqty 2
Bar tablesqty 2

Tableware

Dinner platesqty 30
Dessert platesqty 30
Bowlsqty 30
Water glassesqty 30
Beer tasting glassesqty 150
Wine and beer glassesqty 30
Cutlery setsqty 30
Serving boardsqty 12

Kitchen

Cutting boardsqty 8
Chef’s knives and bread knivesqty 10
Mixing bowlsqty 8
Measuring cupsqty 4
Serving tongsqty 8
Serving spoonsqty 8
Baking dishesqty 6
Frying pansqty 4

Equipment

Coolersqty 4
Hot platesqty 4
Ovensqty 2
Kettlesqty 2
Coffee machinesqty 2
Core thermometersqty 2
Kitchen timersqty 4
Presentation screen
Laptop
Microphone

Decorations

Table runnersqty 6
Name card holdersqty 28
Menu Card Holdersqty 12
Beer style cardsqty 6

Lighting

Mood lightingqty 4

Catering

Water jugsqty 8
Thermos flasksqty 4
Groceries
- Pilsner - 10 bottles
- Wheat beer - 10 bottles
- Saison - 10 bottles
- IPA - 10 bottles
- Tripel - 10 bottles
- Stout - 10 bottles
- Alcohol-free beer - 12 bottles
- Sparkling water - 12 bottles
- Still water - 12 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Ginger beer - 6 bottles
- Coffee - 2 packs
- Black tea - 1 box
- Herbal tea - 1 box
- Sugar - 1 kilogram
- Milk - 4 liters
- Lemons - 12 pieces
- Limes - 12 pieces
- Pretzels - 30 pieces
- Baguettes - 8 pieces
- Butter - 500 grams
- Olive oil - 2 bottles
- Potatoes - 6 kilograms
- Red onions - 2 kilograms
- Garlic - 6 bulbs
- Winter carrots - 2 kilograms
- Bell peppers - 12 pieces
- Zucchini - 8 pieces
- Mushrooms - 2 kilogram
- Mixed salad - 2 kilogram
- Cherry tomatoes - 2 kilograms
- Cucumbers - 6 pieces
- Apples - 24 pieces
- Grapes - 2 kilogram
- Goat cheese - 1,5 kilogram
- Aged cheese - 1.5 kilograms
- Brie - 1 kilogram
- Hummus - 1 kilogram
- Nut mix - 1 kilogram
- Dried apricots - 500 grams
- Chorizo - 750 grams
- Smoked chicken - 1 kilogram
- Chicken thighs - 4 kilogram
- Tofu - 2 kilograms
- Panko - 1 kilogram
- Vegetable stock - 4 liters
- Cooking cream - 2 liters
- Coconut milk - 2 liters
- Diced tomatoes - 8 cans
- Mustard - 2 jars
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Chili sauce - 2 bottles
- Soy sauce - 2 bottles
- Balsamic vinegar - 1 bottle
- Apple cider vinegar - 1 bottle
- Honey - 2 jars
- Brown sugar - 1 kilogram
- Wheat flour - 1 kilogram
- Eggs - 30 pieces
- Whipped cream - 2 liters
- Vanilla ice cream - 4 liters
- Dark chocolate - 1 kilogram
- Cinnamon - 1 jar
- Paprika powder - 1 jar
- Cumin - 1 jar
- Oregano - 1 jar
- Thyme - 4 bunches
- Rosemary - 4 bunches
- Parsley - 4 bunches
- Fresh mint - 2 bunches
- Salt - 1 kilogram
- Black pepper - 1 jar
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 30 pieces
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Nitrile gloves - 1 box
- Toilet paper - 24 rolls

Cleaning

Waste binsqty 4
Dustpans and brushesqty 2
Mopsqty 3

Tips

Allow roughly 150–200 ml of each beer per participant for a guided tasting. For four beers, that is 14.4–19.2 litres in total, before any extra beer for demonstrations or refills.
Buy at least 1 litre of still water per participant, so 24 litres for the group. Add bread or another neutral snack between pairings to refresh the palate without competing with the food.
Plan tasting portions before shopping: four pairings for 24 people means 96 small food portions. Add 10% extra, or about 10 portions, for spills, seconds and uneven serving sizes.
Check dietary requirements before ordering meat, sauces and dessert. Buy separate vegetarian or allergen-free ingredients early enough to prepare them without sharing knives, boards or serving utensils.
Count tasting glasses, plates, bowls and cutlery by station rather than by guest. For 24 people, have at least 24 tasting glasses in use plus 4–6 spares, and label each beer before guests arrive.

Frequently asked questions

How much beer do I need for a beer and food pairing workshop for 24 people?: For four tasting beers, allow 150–200 ml per person per beer. That equals 14.4–19.2 litres altogether; add 10–15% if the workshop includes demonstrations or refills.
How many tasting glasses are needed for 24 participants?: Prepare 24 tasting glasses for simultaneous tasting and keep 4–6 clean spares nearby. If each beer is poured into a separate glass, provide 96 glasses for four beers, or arrange washing between rounds.
How much food should I buy for four beer pairings?: Four pairings for 24 people require 96 tasting portions. Prepare approximately 106 portions to cover spills, trimming and a few extra servings, while keeping dessert portions smaller than the main pairings.
When should I buy and chill the beer for the workshop?: Order limited or specialty beers and unusual ingredients at least 7 days ahead. Pick up fresh groceries 1–2 days before the workshop and chill the beer the day before, leaving enough time to check the final stock.

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