Baking Competition Shopping List

A baking competition needs more than flour and ovens. This shopping list covers the equipment, kitchen tools, tableware and drinks needed to run separate workstations, serve finished bakes and let judges work efficiently. Plan quantities by workstation rather than buying one shared set of tools. Check dietary requirements before shopping, and test ovens, mixers, extension cords and power strips before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 10
Judges' table
Registration desk
Chairsqty 55
Drinks tableqty 2

Equipment

Ovensqty 5
Immersion blendersqty 5
Hand mixersqty 5
Coolersqty 4
Extension cordsqty 6
Power stripsqty 8

Kitchen

Mixing bowlsqty 15
Measuring cupsqty 10
Measuring spoonsqty 10
Kitchen scalesqty 6
Baking pansqty 15
Baking traysqty 10
Rolling pinsqty 8
Spatulasqty 15
Whiskqty 10
Cutting boardsqty 10
Kitchen knivesqty 10
Oven mittsqty 10
Cooling racksqty 10
Serving plattersqty 12

Tableware

Reusable platesqty 60
Reusable cupsqty 60
Coffee cupsqty 40
Cutlery setsqty 60
Judge's spoonsqty 30

Decorations

Tableclothsqty 12
Race numbersqty 10
Name badgesqty 60

Lighting

String lightsqty 4

Cleaning

Waste binsqty 4
Bucketsqty 3
Mopsqty 3
Broom and dustpanqty 2

Catering

Groceries
- Wheat flour - 10 kilos
- Gluten-free flour - 3 kilo
- Granulated sugar - 5 kilos
- Icing sugar - 2 kilos
- Brown sugar - 2 kilos
- Unsalted butter - 5 kilo
- Vegan margarine - 2 kilo
- Eggs - 60 pieces
- Semi-skimmed milk - 6 liters
- Plant-based milk - 4 liters
- Whipped cream - 2 liters
- Baking powder - 500 grams
- Baking soda - 250 grams
- Active dry yeast - 250 grams
- Vanilla sugar - 10 sachets
- Vanilla extract - 2 bottles
- Cocoa powder - 1 kilo
- Dark chocolate - 2 kilo
- Milk chocolate - 1 kilo
- White chocolate - 1 kilo
- Raisins - 1 kilo
- Desiccated coconut - 500 grams
- Almond flour - 1 kilo
- Walnuts - 1 kilo
- Hazelnuts - 500 grams
- Cinnamon - 250 gram
- Cookie and speculaas spices - 2 jars
- Salt - 500 grams
- Lemons - 10 pieces
- Oranges - 6 pieces
- Apples - 3 kilos
- Bananas - 2 kilos
- Blueberries - 1 kilo
- Strawberries - 2 kilos
- Apricot jam - 2 jars
- Strawberry jam - 2 jars
- Honey - 2 jars
- Food coloring - 4 boxes
- Sugar pearls - 4 bags
- Chocolate sprinkles - 4 bags
- Coconut flakes - 4 bags
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar sticks - 2 boxes
- Coffee milk - 2 bottles
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Cola - 24 cans
- Cola Zero - 24 cans
- Sinas - 24 cans
- Apple juice - 6 liters
- Orange juice - 6 liters
- Paper towels - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Sponges - 12 pieces
- Microfiber cloths - 12 pieces
- Hand soap - 4 bottles
- Paper towels - 6 packs
- Toilet paper - 24 rolls
- Baking paper - 6 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Disposable gloves - 4 boxes
- Cocktail sticks - 2 boxes

Tips

Count one complete set of mixing bowls, measuring cups, measuring spoons, spatulas and a whisk for every workstation. Sharing small tools creates delays as soon as several teams start mixing.
Provide at least one kitchen scale per workstation and check its batteries or power supply 1–2 days before the competition. Scales are easy to overlook when the main equipment is already arranged.
Match baking pans, baking trays and cooling racks to the recipe and team count before shopping. Plan at least one cooling rack per workstation if teams must cool bakes before judging.
Keep oven mitts at every oven and add a spare pair at the equipment area. Hot trays are handled repeatedly during a competition, so a single shared pair quickly becomes a bottleneck.
Set aside reusable plates, cups, coffee cups, cutlery and judge’s spoons before setup. For judging, prepare at least one clean spoon per judge and keep serving platters separate from the teams’ work surfaces.

Frequently asked questions

How much equipment does each baking competition team need?: Give each team or workstation its own mixing bowls, measuring tools, kitchen scale, spatulas, whisk and basic baking pans. For a smooth start, avoid making more than one team share a hand mixer, rolling pin or cooling rack.
How many ovens do I need for a baking competition?: Plan oven capacity around the number of teams and the recipe’s baking time, not just the number of participants. If four teams need to bake at the same time, four usable oven spaces prevent a queue; test every oven at least 1 day beforehand.
What drinks and tableware should I buy for a baking competition?: Provide reusable cups for cold drinks, coffee cups, reusable plates and cutlery sets for tasting. Chill drinks before opening and keep a separate set of judge’s spoons—one per judge plus 2–3 spares.
When should I buy ingredients and refrigerated products?: Buy non-perishable ingredients and supplies 3–7 days before the competition, then check the stock against the final shopping list. Purchase refrigerated products close to the event, ideally 1 day beforehand, and keep them chilled until setup.

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