What you need for an anniversary workshop

Use this shopping list to prepare an anniversary workshop without running short on practical supplies. Plan materials for every registered participant, plus a small reserve for last-minute guests and replacements. Coffee, tea, snacks, plates and glasses are easy to underestimate when the workshop runs across several hours. Check dietary requirements before ordering catering, and test the laptop, projector, speaker and power connections at least one day before the event.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 45
Coat rack

Tableware

Dinner platesqty 45
Dessert platesqty 45
Glassesqty 50
Coffee cupsqty 45
Cutlery setsqty 50
Serving utensilsqty 8

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Cutting boardsqty 3
Chef’s knives and bread knivesqty 4
Serving plattersqty 8
Serving jugsqty 4

Equipment

Laptop
Projector
Projection screen
Bluetooth speakerqty 2
Extension cordsqty 4
Power stripsqty 4

Workshop materials

Flip chartsqty 3
Flipchart sheetsqty 6
Markersqty 40
Notebooksqty 45
Pensqty 50
Name badgesqty 50
Sticky notesqty 8
Rolls of tapeqty 4
Scissorsqty 12

Decorations

Anniversary banner
Balloonsqty 60
Table décorqty 8

Lighting

Mood lightingqty 4

Cleaning

Waste binsqty 4

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Spa Blauw - 6 bottles
- Sparkling mineral water - 4 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Alcohol-Free Sparkling Wine - 6 bottles
- Beer - 48 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Baguettes - 8 pieces
- Mini bake-off rolls - 60 pieces
- Butter - 500 grams
- Hummus - 1 kilo
- Cream cheese - 1 kilo
- Young cheese - 1,5 kilo
- Smoked chicken breast - 1 kilo
- Vegetarian Spread - 1 kilo
- Cucumbers - 6 pieces
- Cherry tomatoes - 2 kilos
- Bell peppers - 8 pieces
- Mixed salad - 1.5 kilos
- Arugula - 500 grams
- Grapes - 2 kilos
- Apples - 3 kilos
- Bananas - 2 kilos
- Mixed nuts - 1 kilo
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Olives - 3 jars
- Mixed snack nuts - 3 bags
- Pasta salad - 4 kilo
- Quinoa salad - 3 kilos
- Vegetable dish - 3 kilos
- Garlic sauce - 2 bottles
- Honey mustard sauce - 2 bottles
- Cake - 50 slices
- Whipped cream - 4 cans
- Coffee spoons - 50 pieces
- Wooden cocktail picks - 2 boxes
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Cleaning sponges - 2 packs

Tips

Buy or prepare one complete set of workshop materials per registered participant, then add 10% extra notebooks, pens, name badges and sticky notes for late registrations or lost items.
For a half-day workshop, allow 2–3 drinks per person in the first hour and about 1 drink per person for each additional hour. Include water alongside coffee, tea and chilled drinks.
Order catering only after dietary requirements are collected. Keep at least 5–10% more snacks and serving portions than the confirmed attendance list, especially if the workshop overlaps a mealtime.
Count tableware by use, not just by guest: provide one dinner plate, one dessert plate, one glass, one cup and one cutlery set per person, plus 10% spare.
Pack the AV and workshop equipment separately and test it 24 hours beforehand. Bring extension cords, power strips, spare markers and enough flip-chart sheets for each working table.

Frequently asked questions

What do I need to buy for an anniversary workshop?: Plan food and drinks, tableware, coffee and tea supplies, workshop materials and presentation equipment. For materials and tableware, use the confirmed attendance number and add 10% spare items.
How many workshop materials should I prepare per person?: Prepare one notebook, pen, name badge and basic set of sticky notes per participant. Add 10% extra, or at least 2 spare sets for a small group, to cover late arrivals and replacements.
How much coffee and tea do I need for a workshop?: Allow roughly 2–3 drinks per person during the first hour and 1 drink per person for every later hour. Have the coffee maker, kettles and thermos flasks ready before participants arrive, and check dietary requirements at least 7 days in advance.
When should I buy supplies for an anniversary workshop?: Order catering and special dietary items 7–14 days before the workshop, once registrations are stable. Buy fresh snacks and chilled drinks 1–2 days before, and check equipment and workshop materials at least 24 hours in advance.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.