What you need for an anniversary ride

An anniversary ride needs more than bikes and a planned route. This shopping list covers the practical supplies for registration, route marking, refreshments and the final venue. Plan serving equipment as carefully as the food: tables, trays, coffee supplies and waste bins are easy to overlook until guests arrive. You will also need route packs, participant numbers, maps and safety materials ready before the ride starts.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 6
Chairsqty 50
Tableclothsqty 6
Waste binsqty 4

Tableware

Platesqty 60
Pastry platesqty 50
Glassesqty 100
Coffee cupsqty 50
Cutlery setsqty 60

Kitchen

Cutting boardsqty 3
Chef’s knives and bread knivesqty 4
Serving spoonsqty 8
Serving plattersqty 10
Serving traysqty 6
Coffee machinesqty 2
Thermos flasksqty 4
Drink dispensersqty 3

Equipment

Portable speaker
Power banksqty 4
Extension cordsqty 3
Power stripsqty 3

Route supplies

Route signsqty 20
Conesqty 12
Reflective vestsqty 8
Route mapsqty 50
Participant numbersqty 50
Clipboardsqty 4
Waterproof markersqty 8
Pensqty 20
Route arrowsqty 30

Safety

First aid kitsqty 2
Flashlightsqty 4
Breakdown kitsqty 2

Decorations

Buntingqty 6
Balloonsqty 100
Anniversary banner

Catering

Groceries
- Still mineral water - 60 bottles
- Sparkling mineral water - 40 bottles
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Tonic - 4 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Non-alcoholic beer - 24 bottles
- Beer - 72 bottles
- White wine - 8 bottles
- Red wine - 4 bottles
- Coffee - 4 packs
- Tea - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 2 packs
- Mints - 1 box
- Butter - 4 packs
- Bread rolls - 80 pieces
- Baguettes - 8 pieces
- Mild cheese - 3 kilograms
- Aged cheese - 2 kilogram
- Cooked ham - 2 kilograms
- Smoked chicken breast - 1.5 kilograms
- Hummus - 1.5 kilograms
- Herb cream cheese - 1 kilogram
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Bell peppers - 12 pieces
- Mixed salad - 2 kilogram
- Pasta salad - 4 kilograms
- Potato salad - 4 kilogram
- Grapes - 3 kilograms
- Apples - 40 pieces
- Bananas - 30 pieces
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Savory nuts - 6 bags
- Olives - 4 jars
- Pickles - 3 jars
- Mayonnaise - 2 bottles
- Mustard - 2 jars
- Ketchup - 2 bottles
- Anniversary cake - 1 piece
- Whipped cream - 4 cans
- Cookies - 6 packs
- Ice cubes - 10 bags
- Napkins - 300 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Nitrile gloves - 1 box

Tips

Plan drinks for the full schedule, not just the reception: allow two to three drinks per person for the first hour, then one drink per person per hour. Chill them the day before if your storage allows.
Match tableware to the food you are serving. Buy or bring plates, pastry plates, glasses, coffee cups and cutlery, plus serving platters, trays and spoons so food does not need to be passed around in packaging.
Prepare one route pack per participant, including a route map and participant number. Keep at least 5% extra copies, pens and waterproof markers for late registrations or damaged materials.
Check route supplies before loading the vehicle: signs, cones, reflective vests, clipboards and markers should be packed together. Charge power banks and test the portable speaker at least one day before the ride.
Do not leave venue supplies until the final morning. Arrange tents, tables, chairs, tablecloths and waste bins at least 24 hours ahead, and confirm that coffee machines, thermos flasks and extension cords are available.

Frequently asked questions

What do I need to buy for an anniversary ride?: Plan for drinks, snacks, tableware, coffee supplies, serving equipment and waste disposal at the venue. For the route, prepare one map and participant number per rider, plus at least 5% extra paper supplies.
How many drinks should I buy per person for a ride?: Allow two to three drinks per person during the first hour, followed by about one drink per person per hour. Add extra water for warm weather and keep chilled and non-chilled drinks separate.
What route supplies are needed for an anniversary ride?: Prepare route signs, cones, reflective vests, route maps, participant numbers, clipboards, waterproof markers and pens. Pack and check them at least one day before departure so missing items can still be replaced.
When should I prepare the shopping for an anniversary ride?: Buy non-perishable supplies and check equipment at least one week beforehand. Purchase fresh snacks and chill drinks one day before, then pack route materials and venue supplies before the event morning.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.