What you need for an Easter walk

An Easter walk needs more than drinks and a few route arrows. You need practical supplies for registration, walking directions, a refreshment stop and a safe finish. Plan tableware and hot-drink equipment for every participant, plus extra cups and bowls for late arrivals or second servings. Buy route materials early, check that you have access to power for coffee machines and kettles, and keep the first aid kit at the registration point or with a designated volunteer.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Folding tablesqty 6
Chairsqty 60
Beer tablesqty 4

Tableware

Reusable cupsqty 80
Soup bowlsqty 70
Platesqty 70
Coffee cupsqty 70
Knivesqty 70
Forksqty 70
Spoonsqty 70
Serving spoonsqty 6

Kitchen

Thermos flasksqty 8
Soup kettlesqty 3
Cutting boardsqty 3
Bread knivesqty 3
Serving traysqty 8
Coolersqty 6

Equipment

Kettlesqty 3
Coffee machinesqty 2
Extension cordsqty 4
Power stripsqty 3

Decorations

Easter flagsqty 6
Easter branchesqty 4
Easter egg decorationsqty 60

Route supplies

Route arrowsqty 30
Barrier tapeqty 4
Route mapsqty 70
Pensqty 10

Safety

First aid kitqty 2
Flashlightsqty 6

Cleaning

Waste binsqty 8
Cleaning bucketsqty 3
Mopqty 3
Broomqty 3

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 3 liters
- Coffee milk - 2 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Ice tea - 4 bottles
- Sparkling mineral water - 6 bottles
- Still mineral water - 12 bottles
- Lemons - 10 pieces
- Herbal tea - 2 boxes
- Soft drink cups - 100 pieces
- Chicken broth - 6 liters
- Vegetable stock - 6 liters
- Pumpkin soup - 8 liters
- Tomato soup - 8 liters
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Butter - 1,5 kilos
- Young cheese - 2 kilos
- Hummus - 8 tubs
- Cream cheese - 8 tubs
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Mixed salad - 2 kilos
- Croutons - 4 bags
- Herb butter - 8 tubs
- Mayonnaise - 2 bottles
- Mustard - 2 jars
- Ketchup - 2 bottles
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salty sticks - 4 bags
- Chocolate Easter eggs - 8 bags
- Chocolate Easter bunnies - 60 pieces
- Apples - 8 kilos
- Bananas - 5 kilo
- Grapes - 4 kilos
- Mini eclairs - 6 boxes
- Easter cookies - 6 packs
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Hand soap - 4 bottles
- Paper towels - 6 packs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Bread bags - 2 packs
- Disposable travel napkins - 100 pieces

Tips

Count one coffee cup, soup bowl, plate and set of cutlery per participant, then add about 10% extra. This covers breakage, dropped items and people taking second helpings.
For a walking group, prepare at least two drinks per person for the first hour, then add more if the route lasts longer. Use reusable cups, coolers for cold drinks and thermos flasks for coffee or tea.
Buy enough soup and bread for one full serving per participant, with roughly 10% extra. Soup kettles, serving spoons, trays and bread knives should be ready before participants arrive.
Prepare one route map per household or walking group, plus at least 10 spare copies. Bring pens for registration and place route arrows at every turn where walkers could hesitate.
Do not leave route signs, barrier tape, extension cords or power strips until the day itself. Check the route and the forecast at least 48 hours beforehand, and keep the first aid kit accessible throughout the walk.

Frequently asked questions

What food do I need for an Easter walk?: Plan one serving of soup and bread per participant, plus around 10% extra. Add snacks and allow for collected dietary requirements before shopping, ideally at least 7 days in advance.
How many cups and plates do I need for an Easter walk?: Start with one cup, plate, bowl and set of cutlery per participant, then add 10% spare. If you expect 50 walkers, prepare at least 55 of each frequently used item.
What should I bring to mark an Easter walk route?: Bring route arrows for every turn, barrier tape where access needs to be controlled, and one route map per household or walking group. Pack spare arrows and maps, and check the route at least 48 hours before the walk.
How much coffee and tea should I buy for an Easter walk?: For the first hour, allow two hot drinks per person, with extra for volunteers and second servings. Have thermos flasks, kettles or coffee machines ready before registration opens, and check power access the day before.

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