What you need for an anniversary flash mob

An anniversary flash mob needs more than music and choreography. You’ll need practical supplies for rehearsals, a public setup, refreshments and a quick change from performance space to celebration area. This shopping list covers serving equipment, coolers, power supplies, lighting, signs and anniversary decorations. Check quantities against your confirmed participant list, then shop early enough to chill drinks, test the audio equipment and prepare the outdoor setup before people arrive.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 50
Buffet tablesqty 3
Coat racksqty 2

Tableware

Reusable platesqty 60
Reusable bowlsqty 60
Reusable glassesqty 80
Coffee cupsqty 50
Cutlery setsqty 60

Kitchen

Serving plattersqty 10
Serving spoonsqty 8
Cutting boardsqty 3
Bread knivesqty 2
Coolersqty 4

Equipment

Wireless speakersqty 2
Wireless microphone
Music player
Extension cordsqty 4
Power stripsqty 3
Power banksqty 3

Lighting

LED light garlandsqty 6
LED lanternsqty 6

Decorations

Anniversary bannersqty 4
Balloon archesqty 2
Balloonsqty 100
Tableclothsqty 6
Name badgesqty 60
Directional signsqty 8
Clothing accessoriesqty 50

Catering

Groceries
- Mini rolls - 60 pieces
- Whole grain bread - 4 loaves
- Herb cream cheese - 3 tubs
- Young cheese - 2 kilos
- Back ham - 1.5 kilos
- Smoked chicken breast - 1 kilo
- Hummus - 4 tubs
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilo
- Bell peppers - 12 pieces
- Grapes - 3 kilos
- Apples - 50 pieces
- Bananas - 30 pieces
- Strawberries - 2 kilos
- Plain chips - 5 bags
- Paprika chips - 5 bags
- Tortilla chips - 4 bags
- Salsa - 4 jars
- Olives - 3 jars
- Salted peanuts - 3 bags
- Mini cookies - 5 packs
- Brownies - 50 pieces
- Gluten-free crackers - 3 packs
- Vegan spread - 4 tubs
- Vegan mini rolls - 15 pieces
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Sparkling mineral water - 8 bottles
- Still mineral water - 12 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Coffee - 4 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Mints - 1 box
- Ice cubes - 10 bags
- Lemons - 10 pieces
- Paper towels - 6 rolls
- Napkins - 200 pieces
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- Sponges - 6 pieces
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 2 packs
- Toilet paper - 24 rolls

Tips

Plan tableware for every guest plus at least 10% extra. For 50 people, that means 55 reusable plates, bowls, glasses and cutlery sets, with separate coffee cups if coffee is being served.
Use at least two coolers for a group of around 50 people: one for drinks and one for food. Chill drinks several hours before the event so the serving area is ready when the flash mob ends.
Test the wireless speakers, microphone and music player together at the location at least one day before the event. Pack extension cords, power strips and power banks even if the equipment is wireless.
Prepare directional signs and name badges before setup, not during participant arrival. Put the signs out when tables and party tents are assembled so late arrivals can find the meeting point without interrupting the group.
Buy or collect lighting and decoration supplies before the final rehearsal. LED light garlands and lanterns should be tested in advance, while banners, balloons and clothing accessories should be grouped by setup area.

Frequently asked questions

How much tableware do I need for an anniversary flash mob?: Allow one place setting per guest and add 10% spare items. For 50 guests, prepare 55 reusable plates, bowls, glasses and cutlery sets; add coffee cups based on the number of coffee servings planned.
When should I buy food and drinks for an anniversary flash mob?: Buy shelf-stable items and decorations 3 to 7 days ahead. Purchase chilled food and drinks 1 day before, then chill the drinks several hours before guests arrive.
How many coolers do I need for a flash mob celebration?: For about 50 people, use two coolers: one dedicated to drinks and one for food. Add another cooler when the event lasts several hours or when food must stay cold during transport.
What power equipment should I bring for outdoor flash mob music?: Bring extension cords, power strips and at least two power banks alongside the wireless speakers, microphone and music player. Test every connection at the location at least 24 hours before the event.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.