What you need for an anniversary concert

An anniversary concert needs more than instruments and microphones. Plan supplies for the stage, audience seating, refreshments, registration and safe cable management. Buy disposable or reusable serving items based on your confirmed attendance, then add a small buffer for breakage and late arrivals. Check dietary requirements before placing the catering order, and test every powered item before concert day so missing adapters or batteries do not become last-minute shopping.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Stage sectionsqty 12
Stage stepsqty 2
Chairsqty 120
Tablesqty 12
Coat racksqty 3
Foldable tablesqty 4
Waste binsqty 8
Stoolsqty 6

Equipment

Mixer
Speakersqty 2
Stage monitorsqty 2
Microphonesqty 6
Microphone standsqty 6
DI boxesqty 3
Music standsqty 35
Laptop
Spare batteriesqty 24
Extension cordsqty 10
Power stripsqty 8
Cable traysqty 12
Cable tiesqty 100

Lighting

Stage spotlightsqty 6
Light standsqty 2
Mood lightingqty 8
Light filtersqty 6

Tableware

Drinking glassesqty 140
Wine glassesqty 80
Coffee cupsqty 80
Platesqty 140
Cutlery setsqty 140
Serving spoonsqty 8
Pitchersqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 4
Cutting boardsqty 4
Bread knivesqty 3
Serving plattersqty 12
Serving plattersqty 12

Decorations

Anniversary bannersqty 3
Tableclothsqty 12
Flower arrangementsqty 8
Balloon bouquetsqty 6
Buntingqty 8
Photo backdrop
Table décorqty 12
Lectern

Cleaning

Vacuum cleanerqty 2
Mopsqty 3
Bucketsqty 3
Broom setsqty 2
Cleaning cartsqty 2

Catering

Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Tea bags - 100 pieces
- Black tea - 1 box
- Herbal tea - 1 box
- Milk - 8 liters
- Oat milk - 3 liters
- Sugar - 2 kilos
- Sweetener - 1 box
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Tonic - 4 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 120 bottles
- Non-alcoholic beer - 24 bottles
- White wine - 8 bottles
- Red wine - 6 bottles
- Prosecco - 6 bottles
- Ice cubes - 12 kilo
- Baguettes - 20 pieces
- Mini pistolets - 120 pieces
- Currant buns - 30 pieces
- Butter - 1 kilo
- Young cheese - 2 kilos
- Brie - 1 kilo
- Cream cheese - 1 kilo
- Hummus - 1.5 kilos
- Chicken breast slices - 1.5 kilos
- Back ham - 1 kilo
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Mayonnaise - 1 bottle
- Mustard - 1 bottle
- Ketchup - 1 bottle
- Cucumber - 8 pieces
- Tomatoes - 3 kilos
- Lettuce - 6 heads
- Bell peppers - 2 kilos
- Grapes - 4 kilos
- Apples - 5 kilo
- Bananas - 3 kilos
- Mandarins - 3 kilo
- Cherry tomatoes - 2 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Snack nuts - 3 kilos
- Olives - 2 kilos
- Salty sticks - 4 bags
- Mini quiches - 120 pieces
- Vegetarian snacks - 100 pieces
- Vegan snacks - 50 pieces
- Gluten-free rolls - 20 pieces
- Nut-free snacks - 30 pieces
- Brownies - 60
- Mini muffins - 60 pieces
- Whipped cream - 4 cans
- Lemons - 2 kilos
- Fresh mint - 4 bunches
- Salt - 1 pack
- Pepper - 1 jar
- Napkins - 500 pieces
- Coffee stirrers - 250 pieces
- Cocktail picks - 250 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 80 pcs
- Dishwasher tablets - 40 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Toilet cleaner - 3 bottles
- Hand soap - 6 bottles
- Paper towels - 12 packs
- Sponges - 12 pieces
- Cleaning wipes - 4 packs

Tips

For drinks, allow two to three servings per person for the first hour, then one serving per additional hour. Add at least 10% extra glasses, coffee cups and plates for breakage and unexpected guests.
Match your printed programs, wristbands and signs to the final guest count, but print or prepare 5–10% extra. Programs and entrance materials are commonly forgotten until registration starts.
Buy spare batteries for every battery-powered microphone or accessory, with at least one complete replacement set per device. Keep extension cords, power strips, cable ties and cable trays together so the technical setup can be checked in one pass.
For the reception area, plan one coat-rack position and one waste bin for each main entrance or service point. Include foldable tables for registration, catering and the cash drawer rather than relying on stage furniture.
Confirm dietary requirements before ordering catering, ideally at least 7 days before the concert. Label special meals separately and reserve enough plates, cutlery and serving space so they are not mixed into the general buffet.

Frequently asked questions

What should I buy for an anniversary concert?: Plan supplies for four areas: stage and sound, lighting and power, audience seating, and refreshments or registration. The core list includes microphones, stands, mixer, speakers, monitors, cables, batteries, chairs, tables, glasses, plates, cutlery, signage and printed programs.
How many glasses and plates do I need for a concert?: Start with one complete place setting per expected guest for the planned service, then add 10% for breakage and extra visitors. If drinks are served in separate wine and drinking glasses, count each type separately rather than treating them as interchangeable.
How many spare batteries should I buy for concert equipment?: Buy at least one complete replacement set for every battery-powered microphone or accessory, and keep them unopened until the sound check. For a full-day setup or several performers, two replacement sets per device provide a safer buffer.
When should I order catering for an anniversary concert?: Confirm attendance and dietary requirements before ordering, preferably at least 7 days ahead. Recheck the final headcount and special meals 48 hours before the event so the order, serving ware and labels match the audience.

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