What you need for Youth Week

A Youth Week shopping list needs to cover more than food and drinks. You also need serving equipment, activity materials, registration supplies, power access and weather protection for several days of changing groups. Plan quantities from your confirmed participant list, then add a small buffer for breakages, spills and late arrivals. Check dietary requirements before buying food, and label special meals before they reach the eating area.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 10
Folding chairsqty 70
Beer tablesqty 6
Registration desk
Clothing rackqty 2

Tableware

Reusable platesqty 80
Reusable bowlsqty 70
Reusable cupsqty 100
Knivesqty 80
Forksqty 80
Spoonsqty 80
Serving spoonsqty 12
Small bowlsqty 16
Thermos flasksqty 8

Kitchen

Cutting boardsqty 8
Chef's knivesqty 6
Coolersqty 8
Food warmersqty 6
Barbecuesqty 3
Pliersqty 8
Measuring cupsqty 4

Equipment

Bluetooth speakersqty 4
Wireless microphonesqty 2
Projector
Projection screen
Extension cordsqty 8
Power stripsqty 8
Charging stationsqty 3

Lighting

LED light stringsqty 8
LED lampsqty 12
Flashlightsqty 8

Decorations

Buntingqty 10
Balloonsqty 150
Colored paperqty 10
Tapeqty 12
Markersqty 40

Sports equipment

Footballsqty 6
Basketballsqty 4
Volleyball net
Volleyballsqty 4
Conesqty 40
Skipping ropesqty 12
Hoopsqty 12
Frisbeesqty 10
Water balloonsqty 300
Game cardsqty 12
Board gamesqty 10
Board gamesqty 8

Catering

Groceries
- Cola - 24 bottles
- Cola Zero - 18 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Spa Blauw - 120 bottles
- Spa Rood - 36 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Syrup - 6 bottles
- Coffee - 8 packs
- Tea - 6 boxes
- Sugar - 4 packs
- Milk - 24 liters
- Oat milk - 8 liters
- Stirrers - 500 pieces
- Croissants - 80 pieces
- Bread - 35 loaves
- Whole wheat bread - 20 loaves
- Bread rolls - 100 pieces
- Currant buns - 60 pieces
- Butter - 8 packs
- Young cheese - 8 kilos
- Ham - 6 kilo
- Chicken breast - 5 kilos
- Vegetarian cheese - 3 kilo
- Hummus - 20 containers
- Peanut butter - 8 jars
- Chocolate spread - 8 jars
- Jam - 8 jars
- Eggs - 120 pieces
- Yogurt - 20 liters
- Muesli - 8 kilos
- Bananas - 12 kilo
- Apples - 12 kilos
- Pears - 8 kilo
- Grapes - 8 kilos
- Mandarins - 8 kilos
- Cucumbers - 8 kilos
- Tomatoes - 8 kilo
- Bell peppers - 6 kilos
- Carrots - 6 kilos
- Lettuce - 20 heads
- Potatoes - 25 kilos
- Rice - 12 kilo
- Pasta - 12 kilo
- Pasta sauce - 20 jars
- Diced tomatoes - 24 cans
- Kidney beans - 16 cans
- Corn - 16 cans
- Chickpeas - 12 cans
- Wraps - 160 pieces
- Tortilla chips - 20 bags
- Paprika chips - 16 bags
- Plain chips - 16 bags
- Popcorn kernels - 5 kilos
- Cookies - 20 packs
- Muesli bars - 120 pieces
- Chocolate bars - 80 pieces
- Marshmallows - 8 bags
- Ketchup - 6 bottles
- Mayonnaise - 6 bottles
- Garlic sauce - 4 bottles
- Barbecue sauce - 4 bottles
- Mustard - 4 jars
- Olive oil - 4 bottles
- Sunflower oil - 4 bottles
- Salt - 3 packs
- Pepper - 3 jars
- Paprika powder - 2 jars
- Italian herbs - 2 jars
- Garlic powder - 2 jars
- Bouillon cubes - 3 boxes
- Hamburger buns - 80 pieces
- Hamburgers - 80 pieces
- Vegetarian burgers - 20 pieces
- Chicken skewers - 60 pieces
- Vegetarian skewers - 20 pieces
- Garlic bread - 20 pieces
- Grated cheese - 5 kilo
- Feta - 3 kilo
- Slamix - 10 bags
- Ice cubes - 20 bags
- Coffee filters - 500 pieces
- Napkins - 2000 pieces
- Aluminum foil - 6 rolls
- Cling film - 6 rolls
- Baking paper - 4 rolls
- Paper towels - 24 rolls
- Trash bags - 150 pieces
- Dish soap - 6 bottles
- All-purpose cleaner - 6 bottles
- Disinfecting wipes - 12 packs
- Toilet paper - 48 rolls
- Hand soap - 12 bottles
- Paper towels - 24 packs

Tips

Count reusable plates, bowls, cups and cutlery against your largest meal group, then add about 10% extra. Keep serving spoons and small bowls separate so shared food can be portioned without using personal cutlery.
Buy or collect coolers, food warmers and thermos flasks before the first food delivery. Food that needs to stay cold or hot should not wait while tables, tents or activity stations are being set up.
Allow one charging point for every four to six devices at the registration or staff area, with extension cords and power strips tested before participants arrive. Keep cables away from walkways and wet areas.
Test the Bluetooth speakers, wireless microphones, projector and screen at the venue at least one day before the programme starts. Bring spare connection leads and confirm where power is available in each room.
Prepare weather cover before checking the forecast on the day. Party tents, folding tables and chairs take time to position, and the registration table should be ready before the first participant arrives.

Frequently asked questions

What should I buy for Youth Week?: Start with food-service items, activity materials, registration supplies, weather cover and equipment for sound and presentations. Use the confirmed participant list to calculate quantities, then add roughly 10% extra for reusable tableware and consumables.
How many cups and plates do I need for Youth Week?: Provide at least one cup, plate or bowl and full cutlery set per participant for each meal or serving period. For a single shared meal, add about 10% extra so 50 participants require approximately 55 of each commonly used item.
When should I arrange Youth Week equipment?: Confirm tables, chairs, tents, food equipment and technical equipment at least 7 days before the programme. Test speakers, microphones, projector, power strips and charging stations no later than 1 day before the first activity.
What food equipment is needed for Youth Week?: For food preparation and service, plan for coolers, food warmers, thermos flasks, cutting boards, chef’s knives, measuring cups and serving utensils. Label dietary meals before serving and keep cold or hot food at the correct temperature until the meal begins.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.