What to buy for a youth walk

A youth walk needs more than snacks and water. You will need supplies for registration, route marking, rest stops, supervision and the reception afterwards. Buy or gather items early enough to check that every station has what it needs, including printed route maps, visibility equipment and first aid supplies. This list covers the practical materials to prepare before participants arrive and during the walk.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 12
Tableclothsqty 6

Tableware

Reusable cupsqty 80
Reusable platesqty 60
Reusable cutleryqty 60
Serving bowlsqty 8
Pitchersqty 6

Equipment

Coolersqty 4
Thermos flasksqty 4
Kettlesqty 2
Extension cordsqty 3
Power stripsqty 3

Route supplies

Route mapsqty 60
Route arrowsqty 40
Barrier tapeqty 6
Wayfinding signsqty 10
Conesqty 20
Markersqty 12
Tapeqty 6

Registration

Participant formsqty 60
Pen setsqty 12
Name stickersqty 70
Wristbandsqty 70

Safety

First aid kitsqty 2
Safety vestsqty 12
Flashlightsqty 6
Mobile phonesqty 4

Decorations

Buntingqty 6
Balloonsqty 80
Start sign
Finish sign

Cleaning

Waste binsqty 6
Reusable cleaning clothsqty 12

Catering

Groceries
- Spa Blauw - 6 crates
- Apple juice - 8 liters
- Orange juice - 8 liters
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Lemonade syrup - 2 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 2 liter
- Stirrers - 100 pieces
- Paper napkins - 150 pieces
- Whole grain bread - 8 loaves
- White bread - 6 loaves
- Currant buns - 60 pieces
- Young cheese - 2 kilos
- Chicken breast slices - 1.5 kilos
- Hummus - 1 kilo
- Peanut butter - 2 jars
- Jam - 2 jars
- Butter - 500 grams
- Cucumbers - 8 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilo
- Apples - 70 pieces
- Bananas - 50 pieces
- Grapes - 4 kilos
- Muesli bars - 80 pieces
- Raisins - 2 kilos
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Snacks - 4 bags
- Cookies - 6 packs
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Ice cubes - 8 bags
- Disposable food gloves - 2 dozen
- Paper towels - 6 rolls
- Trash bags - 3 rolls
- All-purpose cleaner - 2 bottles
- Dish soap - 2 bottles
- Toilet paper - 2 packs

Tips

Prepare one route pack per participant, plus at least 10% extra, so late registrations or damaged materials do not leave anyone without a map or identification.
Plan refreshments for each rest stop as well as the reception. Chill drinks in coolers ahead of time, and keep hot water or drinks in thermos flasks where kettles and power are available.
Count registration supplies against your expected attendance: prepare one participant form, name sticker and wristband per person, with 5 to 10 spare sets.
Mark the route before participants arrive. Use arrows, wayfinding signs, cones and barrier tape at every turn or confusing section, then walk the route once more to check that nothing has moved.
Assign safety equipment by station rather than leaving it in one box. Each supervisor should have access to a mobile phone, while first aid kits and safety vests remain easy to reach throughout the walk.

Frequently asked questions

What supplies do I need for a youth walk?: Prepare route maps, arrows, signs, cones, barrier tape and markers for the route. You also need registration materials, safety equipment, refreshments, reusable tableware and reception furniture.
How many route maps should I print for a youth walk?: Print one map per participant, plus at least 10% extra. For 50 walkers, prepare 55 maps so you have copies for late registrations, supervisors and replacements.
How much registration material do I need?: Prepare one participant form, name sticker and wristband per registered walker, then add 5 to 10 spare sets. Pack pens separately and bring at least two complete pen sets for the registration table.
When should I prepare the youth walk supplies?: Finish shopping and collect borrowed materials at least 3 to 5 days before the walk. Print forms and maps after registrations close, then check and assemble route packs the day before.

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