World Market Shopping List

Use this shopping list to prepare the practical side of a world market, from serving supplies and drinks to payment equipment and stall setup. Plan quantities around the number of exhibitors, visitors and opening hours rather than buying by guesswork. Drinks, cups, plates and cutlery are easy to underestimate, while extension cords, lighting and cash-handling equipment are often arranged too late. Check the list once before shopping and again after the layout and power connections are confirmed.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 20
Foldable tablesqty 12
Beer tablesqty 8
Folding chairsqty 50
Party tentsqty 6
High tablesqty 8
Clothes racksqty 10
Barrier postsqty 12

Tableware

Reusable cupsqty 300
Coffee cupsqty 80
Small platesqty 80
Platesqty 150
Bowlsqty 80
Cutlery setsqty 150
Serving spoonsqty 10

Equipment

Coffee machinesqty 3
Kettlesqty 3
Coolersqty 6
Food warmersqty 4
Extension cordsqty 8
Power stripsqty 8
Rechargeable lampsqty 12
Cash drawersqty 4
Payment terminalsqty 4

Kitchen

Cutting boardsqty 6
Chef’s knives and bread knivesqty 6
Pliersqty 8
Mixing bowlsqty 6
Measuring cupsqty 4
Serving plattersqty 20
Thermos flasksqty 8
Storage binsqty 20

Decorations

Buntingqty 12
World flagsqty 20
Tableclothsqty 24
Flower arrangementsqty 12
Welcome signsqty 3
Name badgesqty 80

Lighting

String lightsqty 10
LED work lightsqty 6
Batteriesqty 24

Cleaning

Waste binsqty 12
Litter pickersqty 4
Bucketsqty 6
Mopsqty 6
Broom setsqty 4
Hand broomsqty 6
Sanitizer pumpsqty 8
Toilet brushesqty 4

Catering

Groceries
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Black tea - 4 boxes
- Green tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 4 packs
- Milk - 12 liters
- Oat milk - 6 liters
- Lemons - 3 kilos
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Sparkling water - 12 bottles
- Still water - 24 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Ginger beer - 6 bottles
- Lemonade syrup - 4 bottles
- Ice cubes - 20 kilo
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salsa - 12 jars
- Olives - 8 jars
- Mixed nuts - 6 kilos
- Raisins - 3 kilos
- Popcorn - 6 kilos
- Snacks - 8 bags
- Apples - 10 kilos
- Bananas - 8 kilos
- Grapes - 6 kilos
- Mandarins - 6 kilos
- Cucumbers - 4 kilos
- Cherry tomatoes - 4 kilos
- Carrots - 4 kilos
- Bell peppers - 3 kilos
- Hummus - 12 tubs
- Pita bread - 80 pieces
- Baguettes - 20 pieces
- Wraps - 80 pieces
- Cream cheese - 4 kilo
- Young cheese - 5 kilos
- Hummus with paprika - 8 tubs
- Turkey breast - 3 kilos
- Egg salad - 4 kilo
- Herb butter - 3 kilos
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 bottles
- Garlic sauce - 3 bottles
- Chili sauce - 3 bottles
- Olive oil - 2 bottles
- Salt - 2 packs
- Black pepper - 2 jars
- Paprika powder - 2 jars
- Cumin - 2 jars
- Cinnamon - 2 jars
- Fresh mint - 10 bunches
- Basil - 8 bunches
- Napkins - 1500 pieces
- Paper straws - 500 pieces
- Baking paper - 4 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Food gloves - 6 boxes
- Snack cups - 500 pieces
- Cone bags - 500 pieces
- Coffee filters - 4 packs
- Dish soap - 4 bottles
- Dishwasher tablets - 2 boxes
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Disinfectant wipes - 8 packs
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 150 pieces
- Paper towels - 12 packs
- Hand soap - 8 bottles
- Cooling packs - 30 pieces
- Aluminum meal trays - 100 pieces
- Dish bags - 4 rolls

Tips

Allow two to three drinks per visitor for the first hour, then one to two per additional hour. Add extra reusable cups so washing or collection does not interrupt service.
Count serving points before buying tableware. For food stalls, plan at least one plate, bowl or cup per expected serving, plus 10–15% extra for replacements and unexpected demand.
Check every stall’s power needs at least one week before the market. Match coffee machines, kettles and food warmers to the available connection, and bring extension cords and power strips only where they are approved for use.
Prepare one payment setup for each busy sales point: a cash drawer, payment terminal and a tested power or charging solution. Test terminals and connectivity the day before, not when the first customers arrive.
Buy or collect non-perishable supplies before the final setup day, then chill drinks as late as possible. Keep rechargeable lamps ready as a backup for darker stalls or unexpected power interruptions.

Frequently asked questions

How much food and drink do I need for a world market?: Start with two to three drinks per visitor during the first hour and one to two for each additional hour. For food and tableware, calculate one serving per expected customer and add 10–15% extra.
How many cups and plates should I buy for a world market?: Plan one cup, plate or bowl for every expected serving, then add at least 10% spare stock. If reusable cups are collected and washed during the event, allow enough for one full service cycle plus a backup batch.
When should I arrange power for a world market?: Confirm the power connection and each exhibitor’s equipment at least one week in advance. Test coffee machines, kettles, food warmers, payment terminals and extension leads no later than the day before.
What payment equipment do I need for a world market?: Give each busy sales point a cash drawer and payment terminal, with a backup charging or power option. Test every terminal and connection the day before, and prepare the cash register procedure before setup starts.

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