World Festival Shopping List

A world festival needs more than ingredients for international dishes. You will also need enough reusable tableware, serving equipment, drink containers, furniture and power supplies for several food stalls and a varied programme. Plan quantities from your registration numbers, then add a small buffer for volunteers, performers and late arrivals. Check deliveries and stock at least one day before the festival so missing items can still be replaced.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 18
Market tablesqty 10
Chairsqty 220
Bar stoolsqty 12
Buffet tablesqty 6
Clothes racksqty 2
Bollardsqty 12

Tableware

Reusable platesqty 250
Reusable bowlsqty 120
Reusable cupsqty 300
Wine glassesqty 80
Coffee cupsqty 100
Knivesqty 250
Forksqty 250
Spoonsqty 180
Serving spoonsqty 30
Serving plattersqty 30
Thermos flasksqty 8
Water jugsqty 12

Equipment

Active speakersqty 2
Wireless microphonesqty 2
Mixer
Speaker standsqty 2
Extension cordsqty 8
Power stripsqty 8
Laptop
Charging stationsqty 2

Kitchen

Coolersqty 6
Cutting boardsqty 12
Chef's knivesqty 12
Mixing bowlsqty 12
Measuring cupsqty 6
Roasting pansqty 6
Cooking potsqty 8
Hot platesqty 4
Food warmersqty 8
Storage binsqty 20
Serving tongsqty 20
Kitchen timersqty 4

Decorations

World flagsqty 40
Buntingqty 12
Paper lanternsqty 30
Tableclothsqty 24
Menu boardsqty 12
Photo backdrop
Chalkboardsqty 12
Directional signsqty 20
Tapeqty 8
Cable tiesqty 100

Lighting

LED light stringsqty 8
LED spotlightsqty 6
Battery lanternsqty 8

Cleaning

Waste binsqty 12
Waste binsqty 4
Broomsqty 4
Dustpan and brushqty 4
Mopsqty 4
Bucketsqty 4
Cleaning glovesqty 12
Hand soap dispensersqty 6

Sports equipment

Parachute cloth
Soft ballsqty 12
Hoopsqty 8
Skipping ropesqty 8
Game materialsqty 6

Catering

Groceries
- Basmati rice - 12 kilograms
- Couscous - 6 kilograms
- Pasta - 8 kilograms
- Quinoa - 3 kilograms
- Chickpeas - 8 cans
- Kidney beans - 8 cans
- Coconut milk - 12 cans
- Diced tomatoes - 20 cans
- Tomato paste - 10 cans
- Vegetable broth - 4 packs
- Chicken breast - 10 kilograms
- Ground beef - 6 kilogram
- Tofu - 5 kilograms
- Eggs - 60 pieces
- Feta - 2 kilograms
- Grated cheese - 3 kilogram
- Yogurt - 5 liters
- Flour - 5 kilogram
- Corn flour - 3 kilogram
- Wraps - 240 pieces
- Naan bread - 80 pieces
- Pita bread - 80 pieces
- Turkish bread - 20 loaves
- Olive oil - 5 liters
- Sunflower oil - 5 liter
- Sesame oil - 2 bottles
- Butter - 2 kilograms
- Onions - 8 kilograms
- Garlic - 20 bulbs
- Ginger - 1 kilogram
- Carrots - 6 kilograms
- Bell peppers - 6 kilograms
- Zucchinis - 5 kilograms
- Eggplants - 4 kilograms
- Broccoli - 5 kilograms
- Cauliflower - 4 pieces
- Green beans - 4 kilograms
- Sweet potatoes - 8 kilograms
- Potatoes - 10 kilograms
- Spinach - 3 kilograms
- Lettuce - 12 heads
- Cucumbers - 20 pieces
- Tomatoes - 8 kilograms
- Avocados - 40 pieces
- Limes - 40 pieces
- Lemons - 30 pieces
- Coriander - 20 bunches
- Parsley - 12 bunches
- Mint - 10 bunches
- Bananas - 8 kilograms
- Apples - 10 kilograms
- Grapes - 6 kilograms
- Mangoes - 30 pieces
- Pineapples - 8 pieces
- Dates - 3 kilogram
- Raisins - 2 kilograms
- Peanuts - 2 kilograms
- Cashews - 2 kilogram
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 12 bags
- Salsa - 12 jars
- Hummus - 5 kilogram
- Peanut sauce - 4 kilogram
- Ketchup - 4 bottles
- Mayonnaise - 4 bottles
- Chili sauce - 3 bottles
- Soy sauce - 3 bottles
- Curry powder - 500 grams
- Ground cumin - 500 gram
- Paprika powder - 500 grams
- Turmeric - 300 gram
- Cinnamon - 300 grams
- Chili powder - 300 grams
- Salt - 2 kilograms
- Black pepper - 500 grams
- Sugar - 3 kilograms
- Coffee - 4 kilograms
- Tea - 250 bags
- Chocolate milk - 12 liters
- Milk - 20 liters
- Oat milk - 12 liters
- Still water - 120 bottles
- Sparkling water - 80 bottles
- Cola - 40 bottles
- Cola Zero - 30 bottles
- Orange soda - 30 bottles
- Apple juice - 20 liters
- Mango juice - 20 liters
- Ginger beer - 12 liters
- Alcohol-free beer - 48 bottles
- Ice cubes - 30 kilograms
- Coffee filters - 200 pieces
- Tea and coffee milk - 10 packs
- Paper napkins - 1500 pieces
- Baking paper - 4 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Food containers - 50 pieces
- Disposable towels - 12 packs
- Dish soap - 6 bottles
- All-purpose cleaner - 6 bottles
- Disinfectant - 4 bottles
- Paper towels - 24 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces

Tips

Plan one reusable plate, bowl, cup, knife, fork and spoon per registered guest, then add 10% extra for replacements and guests who return for another dish.
For a buffet with several cuisine stations, allow at least one serving spoon per dish and one serving platter or bowl per food option. Prepare allergen labels before the cooking teams start serving.
Provide two to three drinks per person for the first hour, then one drink per person for each additional hour. Use water jugs and coolers at more than one point so queues do not build up at a single stall.
Count tables by function rather than by room: food stalls, buffet service, registration, performers and volunteers all need separate surfaces. Keep at least one spare folding table available for last-minute storage or a delayed delivery.
Test the mixer, active speakers, wireless microphones, laptop, extension cords and power strips together before opening. Charge microphones and other devices at least 12 hours in advance and mark one charging station for volunteer use.

Frequently asked questions

How much reusable tableware do I need for a world festival?: Start with one plate, bowl, cup, knife, fork and spoon per registered guest, plus 10% extra. If guests are expected to eat at more than one food station, increase the plate and bowl quantities rather than relying on constant washing.
How many drinks should I buy for a world festival?: Plan two to three drinks per person for the first hour and one additional drink per person for every following hour. Add extra water for performers, cooking teams and volunteers, who may be on site before guests arrive.
When should I buy supplies for a world festival?: Buy non-perishable tableware, signage materials and serving equipment at least one week before the event. Purchase fresh ingredients and chilled drinks according to their shelf life, and complete a stock check one day before opening.
What equipment do I need for announcements and music?: Prepare active speakers, speaker stands, a mixer, wireless microphones, a laptop, extension cords and power strips. Test the complete setup at least one day before the festival and fully charge the microphones overnight.

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