What to buy for a wine tasting workshop

A wine tasting workshop needs more than bottles of wine. You will also need enough tasting glasses, water, spit buckets, snacks, serving equipment and simple registration supplies for a smooth session. Buy or borrow tableware based on your guest count, then add a small reserve for breakages and spills. Fresh bread, cheese and other groceries are easy to underestimate, while chilled white and sparkling wines need space in coolers before guests arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 28
Tableclothsqty 6
Registration desk

Tableware

Wine tasting glassesqty 150
Water glassesqty 30
Platesqty 35
Cutlery setsqty 35
Napkin holdersqty 6

Equipment

Coolersqty 4
Ice coolersqty 2
Wine openersqty 4
Wine thermometersqty 2
Small speaker
Spit bucketsqty 6

Kitchen

Decantersqty 3
Water jugsqty 6
Serving traysqty 8
Cutting boardsqty 3
Cheese knivesqty 4
Measuring cupsqty 2
Lockable storage containersqty 8

Decorations

Name card holdersqty 30
Name badgesqty 30
Menusqty 6
Table décorqty 6

Cleaning

Waste binsqty 3
Cleaning bucketqty 2
Mopqty 2

Catering

Groceries
- Prosecco - 4 bottles
- Sauvignon Blanc - 2 bottles
- Chardonnay - 2 bottles
- Riesling - 2 bottles
- Rosé - 2 bottles
- Pinot Noir - 2 bottles
- Merlot - 2 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Coffee - 2 packs
- Tea - 1 box
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Baguettes - 8 pieces
- Gluten-free crackers - 3 packs
- Crackers - 5 packs
- Brie - 1,5 kilogram
- Aged cheese - 1,5 kilogram
- Goat cheese - 1 kilogram
- Blue cheese - 750 gram
- Grapes - 3 kilograms
- Pears - 2 kilograms
- Apples - 2 kilograms
- Unsalted almonds - 750 grams
- Walnuts - 750 grams
- Olives - 1 kilogram
- Dried apricots - 500 grams
- Charcuterie - 1,5 kilogram
- Hummus - 1 kilogram
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Pepper - 1 grinder
- Salt - 1 pack
- Paper napkins - 100 pieces
- Paper towels - 4 rolls
- Garbage bags - 20 pieces
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Tea towels - 12 pieces
- Toilet paper - 12 rolls
- Hand soap - 2 dispensers
- Tasting forms - 30 pieces
- Pens - 30 pieces

Tips

Plan one tasting glass per wine sample for each guest if you want to compare wines side by side; otherwise, provide at least one clean glass per person and a way to rinse it.
Provide one water glass and at least one water jug per table, plus one spit bucket for every 8 to 10 guests. Place these before the first bottle is opened.
Allow about 150 to 200 grams of bread, cheese and other tasting groceries per person for a workshop with substantial snacks. Buy fresh bread and cut produce on the day of the event.
Bring at least two wine openers for a group session, along with decanters, serving trays, cutting boards and cheese knives. A missing opener can delay the tasting more than a missing decoration.
Prepare name badges, menus and tasting forms before guests arrive, and keep spare supplies at the registration desk. Add roughly 10% extra napkins, plates and glasses for accidents or unexpected guests.

Frequently asked questions

How many wine glasses do I need for a wine tasting workshop?: For side-by-side tasting, buy or borrow one tasting glass per wine sample per guest. If wines are served sequentially, one glass per guest can work, but keep about 10% extra for breakage and replacements.
How much food should I buy for a wine tasting?: Plan 150 to 200 grams of bread, cheese and other tasting snacks per person for a workshop with food served throughout. Buy fresh bread and cut produce on the day of the event, or no more than 24 hours beforehand.
How many spit buckets are needed for a wine tasting?: Use one spit bucket for every 8 to 10 guests, with at least two for a larger group. Put them on the tasting tables before guests sit down so people do not have to interrupt the session.
What supplies do I need besides wine for a tasting workshop?: Budget for water glasses, water jugs, tasting glasses, wine openers, coolers, ice, napkins, plates, serving trays, snacks and cleanup supplies. Have the room and tables ready at least 30 minutes before registration starts.

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