What you need for a wellness holiday

A wellness holiday needs more than food and drinks. You may also need supplies for shared meals, coffee breaks, activities, presentations and comfortable rooms. This checklist includes practical items such as plates, glasses, coffee equipment, serving utensils, coolers and extension leads. Check quantities against the participant list, dietary requirements and the length of the stay before you shop. Items that are easy to overlook include name badges, transport information, emergency details and materials for scheduled activities.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 45
Lounge armchairsqty 4
Clothes racksqty 2
Tableclothsqty 8

Tableware

Dinner platesqty 50
Dessert platesqty 50
Drinking glassesqty 60
Coffee cupsqty 45
Knivesqty 50
Forksqty 50
Spoonsqty 50
Coffee spoonsqty 45

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Serving traysqty 6
Serving spoonsqty 6
Cutting boardsqty 3
Kitchen knivesqty 3
Coolersqty 4
Washing-up bowlsqty 2

Equipment

Bluetooth speaker
Microphone
Extension cordsqty 4
Power stripsqty 4
Laptop
Projector
Projection screen
First aid kit
Flashlightsqty 3

Sports equipment

Softballsqty 6
Conesqty 12
Parachute cloth
Boccia set
Game cardsqty 4
Board gamesqty 6
Colored pencil setsqty 6
Sketchbooksqty 12
Puzzlesqty 4

Decorations

Buntingqty 6
Balloonsqty 50
Table décorqty 8
Name badge holdersqty 45

Lighting

Mood lightingqty 4
Battery lanternsqty 6

Cleaning

Waste binsqty 4
Hand broomsqty 2
Litter pickersqty 2
Mopsqty 2
Bucketsqty 2
Vacuum cleaner
Toilet brushesqty 2
Hand soap dispensersqty 3

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Tea bags - 100 pieces
- Herbal tea - 2 boxes
- Sugar - 1 kilo
- Mints - 1 box
- Milk - 6 liters
- Oat milk - 3 liters
- Whipped cream - 2 canisters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Multivitamin drink - 4 packs
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Ice cubes - 4 bags
- Whole grain bread - 8 loaves
- White bread - 5 loaves
- Gluten-free bread - 2 loaves
- Unsalted butter - 2 packs
- Margarine - 2 tubs
- Young cheese - 2 kilos
- Aged cheese - 1 kilo
- Chicken breast topping - 1 kilo
- Hummus - 6 tubs
- Jam - 3 jars
- Peanut butter - 2 jars
- Cucumbers - 8 pieces
- Tomatoes - 2 kilos
- Bell peppers - 12 pieces
- Carrots - 2 kilo
- Lettuce - 6 heads
- Apples - 5 kilo
- Bananas - 4 kilos
- Grapes - 3 kilos
- Mandarins - 3 kilo
- Yogurt - 5 liters
- Vanilla custard - 4 liter
- Gluten-free crackers - 3 packs
- Rice cakes - 4 packs
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Salted sticks - 4 bags
- Popcorn - 3 bags
- Cookies - 6 packs
- Gluten-free cookies - 2 packs
- Chocolate cookies - 3 packs
- Mini currant buns - 4 bags
- Dinner rolls - 50 pieces
- Soup vegetables - 2 kilos
- Vegetable soup - 8 liters
- Potatoes - 8 kilos
- Rice - 4 kilos
- Pasta - 4 kilo
- Chicken breast - 5 kilos
- Vegetarian burgers - 20 pieces
- Green beans - 4 kilos
- Broccoli - 4 kilo
- Pasta sauce - 6 jars
- Tomato paste - 4 cans
- Ketchup - 2 bottles
- Mayonnaise - 2 jars
- Mustard - 2 jars
- Olive oil - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Garlic - 4 bulbs
- Grated cheese - 1 kilo
- Vanilla ice cream - 4 liters
- Chocolate sauce - 2 bottles
- Cream puffs - 4 boxes
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Nitrile gloves - 2 boxes

Tips

Plan tableware for every planned meal, plus a small reserve for breakages or items left unwashed. Count dinner plates, dessert plates, glasses, coffee cups, knives, forks, spoons and coffee spoons separately.
Buy or pack enough drinks for the first day and keep them chilled before participants arrive. Use coolers, thermos flasks and serving trays so drinks can be offered without interrupting the programme.
Check the venue kitchen before shopping. Confirm that a coffee maker, kettles, cutting boards, kitchen knives, serving spoons and washing-up bowls are available or add them to your supplies.
Prepare activity and presentation equipment at least one day before departure. Test the Bluetooth speaker, microphone, laptop, projector, projection screen, extension cords and power strips together rather than discovering a missing cable on site.
Pack comfort and arrival items separately so they are easy to find. Lounge armchairs, clothes racks, tablecloths, name badges and clear directions are often forgotten when attention is focused on meals and activities.

Frequently asked questions

What food and drinks do I need for a wellness holiday?: Plan meals, snacks and drinks for the full group, using the confirmed participant list and dietary requirements. As a starting point, allow two to three drinks per person for the first hour, then adjust for the rest of the programme and access to water, coffee and tea.
How much tableware should I bring for a wellness holiday?: Count one dinner plate, dessert plate, drinking glass, knife, fork and spoon per person for each meal service. Add around 10% spare tableware, and count coffee cups and coffee spoons separately for every planned coffee break.
When should I prepare the shopping for a wellness holiday?: Check the shopping list and take inventory at least 3 days before departure. Do the main shopping 1 to 2 days beforehand, then chill drinks and prepare snacks on the day they are needed.
What equipment is easy to forget for a wellness holiday?: Check power and presentation equipment at least 24 hours before leaving: extension cords, power strips, a laptop, projector, projection screen, microphone and Bluetooth speaker. Also verify activity items such as softballs and pack any required cables with them.

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