What you need for a weekly market

A weekly market needs more than stalls and tables. You will also need a reliable coffee station, safe power distribution, clear route signs and practical setup tools. Buy or bring serving items in proportion to the expected crowd, and check access, weather and waste arrangements before shopping. This list helps you cover the items that are often forgotten until exhibitors and visitors are already arriving.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 6
Market stallsqty 12
Foldable tablesqty 8
High tablesqty 6
Folding chairsqty 24
Tableclothsqty 12
Plastic cratesqty 20
Parasol basesqty 6
Flip chartsqty 6
Crowd control barriersqty 10
Conesqty 12
Ratchet strapsqty 12
Tent weightsqty 24

Equipment

Coffee machinesqty 2
Kettlesqty 2
Hot drink urnsqty 4
Coolersqty 4
Extension cordsqty 6
Power stripsqty 6
Cable matsqty 8
Measuring tapeqty 2
Cordless screwdriversqty 2
Tool casesqty 2
Cash drawersqty 4
Cash machinesqty 2
Power banksqty 4

Lighting

LED string lightsqty 6
LED work lightsqty 4
Batteriesqty 24

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Platesqty 80
Cutlery setsqty 80
Serving spoonsqty 6

Decorations

Market flagsqty 12
Announcement signsqty 4
Route arrowsqty 10
Price sign holdersqty 30
Name badgesqty 30
Pensqty 12
Clipboardsqty 4
A4 information sleevesqty 20

Catering

Groceries
- Coffee - 4 packs
- Tea - 2 boxes
- Decaf coffee - 1 pack
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Sugar - 2 kilos
- Sweetener - 2 boxes
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Lemons - 2 kilos
- Ice cubes - 10 bags
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Sirup waffles - 6 packs
- Cookies - 6 packs
- Muffins - 60 pieces
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 4 kilos
- Sandwiches - 80 pieces
- Unsalted butter - 2 kilos
- Young cheese - 3 kilos
- Ham - 2 kilos
- Hummus - 2 kilos
- Cucumbers - 3 kilos
- Tomatoes - 3 kilos
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Napkins - 500 pieces
- Paper straws - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Trash bags - 4 rolls
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand gel - 4 bottles
- Cleaning wipes - 4 packs

Cleaning

Waste binsqty 8
Waste sorting binsqty 4
Broom setsqty 3
Litter pickersqty 3
Bucketsqty 4
Mopsqty 4
Work glovesqty 8
Toilet cleaning wipesqty 4

Tips

Plan two to three hot drinks per visitor for the first hour, then adjust your coffee, cups, milk and sugar quantities to the expected attendance. Keep a separate supply for exhibitors and the information desk.
Allow one tablecloth, price sign holder and clear price sign for every stall. Pack spare holders and signs because individual exhibitors often arrive without readable pricing.
Use one cable mat for every cable crossing a visitor route, and check that extension cords and power strips reach each reserved outlet. Keep LED work lights and spare batteries available for early setup or cloudy conditions.
Take at least two plastic crates per stall for moving stock, tableware and small materials. Label crates by area so setup teams do not have to open every box when unloading.
Pack route arrows, market flags and announcement signs before loading the tents. Put the information desk materials, measuring tape and tool cases in a separate, accessible crate rather than at the bottom of the vehicle.

Frequently asked questions

How much coffee do I need for a weekly market?: Use two to three cups per expected visitor during the first hour, then add a separate allowance for exhibitors and staff. For 100 visitors, prepare at least 200 to 300 servings and keep extra water, coffee cups and reusable cups ready.
How many tables and chairs are needed for a market stall?: Start with one or two tables per stall, depending on the pitch layout, and provide one chair for each person working there. Confirm the final number with exhibitors at least 3 days before the market so you can adjust the loading plan.
How many extension cords and cable mats do I need?: Count one extension cord for each powered stall or station, plus at least two spare cords for the coffee station and information desk. Use one cable mat for every cable that crosses a walking route and test the setup before opening.
What should I bring for setting up a weekly market?: Bring tents, stalls, tables, chairs, tablecloths, signs, route arrows, power equipment, lighting and tools. Load these at least 2 hours before setup starts, with screwdrivers, measuring tape and spare batteries kept where the setup team can reach them quickly.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.