Wedding Ceremony Shopping List

A wedding ceremony needs more than rings and a bouquet. This shopping list covers the practical items that make the ceremony and reception run smoothly, from ceremony chairs and table linen to glasses, serving pieces and flowers. Count items against your confirmed guest list, then add a small buffer for breakage and last-minute changes. Order hired furniture, tableware and floral arrangements early, because these are the items most likely to become unavailable close to the date.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 70
Round tablesqty 8
Buffet tablesqty 3
Ceremony chairsqty 2
Wedding table
Table linenqty 12
Chair coversqty 70

Tableware

Dinner platesqty 80
Pastry platesqty 80
Coffee cupsqty 70
Water glassesqty 80
Wine glassesqty 80
Champagne glassesqty 70
Coffee spoonsqty 70
Dinner knivesqty 80
Dinner forksqty 80
Cake forksqty 80
Serving plattersqty 12
Serving tongsqty 8
Carafesqty 8
Coffee potsqty 4

Decorations

Flower arrangementsqty 10
Bridal bouquet
Flower corsagesqty 8
Table décorqty 8
Candlesqty 40
Candlesticksqty 8
String lightsqty 6
Balloonsqty 100
Balloon ribbonqty 2
Ceremony arch
Welcome sign
Table numbersqty 8
Menusqty 70
Programsqty 70
Guest book
Pensqty 6
Ring pillow
Confetti conesqty 70
Photo framesqty 12

Equipment

Wireless microphoneqty 2
Speakersqty 2
Music player
Extension cordsqty 4
Power stripsqty 4
Coolersqty 4
Ice containersqty 2
Coffee machinesqty 2
Kettlesqty 2
Wedding cake knife

Kitchen

Cutting boardsqty 4
Chef's knifeqty 3
Serving plattersqty 12
Measuring cupsqty 2
Kitchen bowlsqty 6
Aluminum foilqty 2
Cling filmqty 2
Serving spoonsqty 8
Oven mittsqty 2
Cake stand

Cleaning

Waste binsqty 4
Trash bagsqty 60
Litter pickersqty 2
Bucketsqty 3
Cleaning clothsqty 12
Broomqty 2
Dustpan and brushqty 2
Mopqty 2
Dustpan and brushqty 2

Lighting

LED lampsqty 8
Night lightingqty 4

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilogram
- Sweetener - 1 box
- Milk - 6 liters
- Oat milk - 2 liter
- Still mineral water - 12 bottles
- Sparkling mineral water - 12 bottles
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Tonic - 3 bottles
- Ginger ale - 3 bottles
- Apple juice - 4 liter
- Orange juice - 6 liters
- Alcohol-free sparkling wine - 8 bottles
- Champagne - 10 bottles
- White wine - 12 bottles
- Red wine - 10 bottles
- Rosé - 6 bottles
- Beer - 5 crates
- Alcohol-free beer - 2 crates
- Ice cubes - 15 kilograms
- Lemons - 12 pieces
- Limes - 12 pieces
- Baguettes - 12 pieces
- Mini bake-off rolls - 80 pieces
- Butter - 1 kilogram
- Herb butter - 6 tubs
- Hummus - 8 tubs
- Cream cheese - 1 kilogram
- Brie - 1 kilogram
- Gouda cheese - 1.5 kilogram
- Parma ham - 1 kilogram
- Smoked chicken - 1 kilogram
- Olives - 4 jars
- Grapes - 4 kilograms
- Strawberries - 3 kilograms
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilograms
- Carrots - 2 kilogram
- Bell peppers - 2 kilograms
- Mixed salad - 2 kilogram
- Potatoes - 8 kilograms
- Rice - 3 kilograms
- Pasta - 3 kilograms
- Chicken breast - 5 kilograms
- Salmon fillet - 4 kilograms
- Vegetarian burgers - 20 pieces
- Vegan vegetable burgers - 10 pieces
- Vegetable mix - 5 kilograms
- Mushrooms - 2 kilogram
- Tomato sauce - 4 jars
- Pesto - 4 jars
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Olive oil - 2 liters
- Sunflower oil - 1 liter
- Salt - 500 grams
- Black pepper - 250 grams
- Paprika powder - 100 grams
- Italian herbs - 100 grams
- Basil - 6 bunches
- Rosemary - 4 bunches
- Garlic - 6 bulbs
- Onions - 3 kilograms
- Lemon juice - 2 bottles
- Mixed nuts - 2 kilograms
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Mini quiches - 100 pieces
- Mini Spring Rolls - 100 pieces
- Stuffed wraps - 80 pieces
- Meatballs - 120 pieces
- Vegan bitterballen - 40 pieces
- Wedding cake - 1 cake
- Whipped cream - 6 cans
- Petit fours - 80 pieces
- Chocolate - 2 kilogram
- Cookies - 6 packs
- Napkins - 250 pieces
- Paper straws - 100 pieces
- Cocktail picks - 200 pieces
- Baking paper - 2 rolls
- Food storage containers - 20 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 50 pieces
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Hand soap - 4 bottles
- Paper towel rolls - 4 rolls
- Nitrile gloves - 2 boxes

Tips

Count chairs for every confirmed guest and add 5% spare seating, rounded up to the next whole chair. Keep a few extra chairs available for late arrivals or guests who need accessible seating.
Plan tableware by place setting: one dinner plate, dinner fork and dinner knife per guest, plus one pastry plate and cake fork for each expected cake portion. Add at least 10% extra plates and glasses for breakage and replacements.
Allow two water glasses and one wine glass per guest when the ceremony and meal use the same table setting. Champagne glasses can be counted for each person expected to take part in the toast, rather than for every guest if champagne is served separately.
Order flowers and décor no later than 6–8 weeks before the ceremony. Confirm the bridal bouquet, corsages, table décor, candles and string lights together so the colours, quantities and delivery time match.
Check every delivery 24–48 hours before the ceremony. Open the boxes, count the chairs, linen, tableware and glasses, and keep the rings, ceremony documents and bouquet with one named person instead of in a shared storage area.

Frequently asked questions

How many chairs do I need for a wedding ceremony?: Plan one ceremony chair per confirmed guest, plus 5% spare chairs. For 100 guests, that means 105 chairs; round up if your supplier works in fixed quantities.
How much wedding tableware should I order?: Order one dinner setting per guest, then add 10% extra for breakage and replacements. For 100 guests, plan at least 110 dinner plates, forks and knives, with cake plates and forks based on the number of portions served.
When should I order wedding flowers and decorations?: Confirm the bridal bouquet, corsages and table arrangements 6–8 weeks before the ceremony. Reconfirm colours, quantities and the delivery window 7 days before the event.
How many glasses are needed for a wedding reception?: For a full meal, allow two water glasses and one wine glass per guest, plus champagne glasses for everyone joining the toast. For 100 guests, that is 200 water glasses, 100 wine glasses and up to 100 champagne glasses.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.