Wedding brunch shopping list

A wedding brunch needs more than pastries and coffee. You’ll need food and drinks for the full serving window, plus enough tableware, serving pieces and setup supplies for every guest. Plan chilled items separately from shelf-stable stock, and leave space in your schedule to collect the cake and flowers. Use the complete list below to check what must be bought, rented or picked up before guests arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Banquet tablesqty 8
Chairsqty 70
Buffet tablesqty 3
Reception desk
Gift table
High tablesqty 4
Tablecloth tablesqty 2
Children's chairsqty 3

Tableware

Dinner platesqty 75
Pastry platesqty 75
Coffee cupsqty 70
Water glassesqty 80
Wine glassesqty 75
Champagne glassesqty 70
Knivesqty 80
Forksqty 80
Spoonsqty 80
Coffee spoonsqty 70
Serving plattersqty 12

Decorations

Tableclothsqty 10
Napkinsqty 90
Name badgesqty 70
Menusqty 12
Flower arrangementsqty 10
Vasesqty 15
Balloonsqty 80
Balloon arch
Welcome sign
Photo backdrop
Ring pillow
Cake topper
Gift bagsqty 5

Equipment

Party tentqty 2
Coolersqty 4
Bain-mariesqty 3
Coffee machinesqty 2
Kettlesqty 2
Bluetooth speakerqty 2
Wireless microphone
Extension cordsqty 5
Power stripsqty 4
Ice cube traysqty 4

Kitchen

Cutting boardsqty 5
Chef's knivesqty 4
Serving tongsqty 8
Serving spoonsqty 8
Measuring cupsqty 3
Mixing bowlsqty 5
Aluminum foilqty 3

Cleaning

Waste binsqty 5
Trash bag holdersqty 3
Bucketsqty 3
Mopsqty 3
Broom and dustpanqty 2

Lighting

String lightsqty 6
LED lanternsqty 8
Table lampsqty 12

Catering

Groceries
- White rolls - 80 pieces
- Multigrain bread - 6 loaves
- Croissants - 70 pieces
- Mini buns - 80 pieces
- Butter - 1.5 kilos
- Strawberry jam - 4 jars
- Apricot jam - 2 jars
- Peanut butter - 3 jars
- Chocolate spread - 3 jars
- Honey - 2 jars
- Young cheese - 3 kilos
- Brie - 1.5 kilos
- Cream cheese - 1,5 kilo
- Goat cheese - 1 kilo
- Back ham - 2 kilos
- Smoked salmon - 2 kilos
- Chicken breast slices - 1.5 kilos
- Eggs - 90 pieces
- Bacon strips - 3 kilos
- Hot dogs - 80 pieces
- Potatoes - 8 kilos
- Pasta salad - 5 kilos
- Mixed lettuce - 3 kilos
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilos
- Bell peppers - 12 pieces
- Arugula - 6 bags
- Avocados - 20 pieces
- Red onions - 2 kilos
- Spring onions - 6 bunches
- Fresh chives - 4 tubs
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Strawberries - 4 kilos
- Melons - 4 pieces
- Blueberries - 2 kilos
- Yogurt - 8 liter
- Greek yogurt - 5 liter
- Granola - 3 kilos
- Oatmeal - 2 kilos
- Milk - 12 liters
- Oat milk - 6 liters
- Orange juice - 18 liters
- Apple juice - 8 liters
- Sparkling water - 12 bottles
- Still water - 18 bottles
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Fanta - 4 bottles
- Iced tea - 6 bottles
- Alcohol-free sparkling wine - 12 bottles
- Prosecco - 18 bottles
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 8 bottles
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- Coffee beans - 3 kilo
- Tea assortment - 6 boxes
- Sugar - 2 kilos
- Sweetener - 2 boxes
- Lemons - 3 kilos
- Limes - 2 kilos
- Fresh mint - 6 bunches
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 2 jars
- Yogurt dressing - 3 bottles
- Olive oil - 2 liters
- Balsamic vinegar - 1 bottle
- Salt - 1 kilo
- Black pepper - 250 grams
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Italian herbs - 1 jar
- Vanilla sugar - 2 sachets
- Whipped cream - 12 cans
- Wedding cake - 1 cake
- Mini muffins - 80 pieces
- Macarons - 80 pieces
- Dark chocolate - 1 kilo
- Paper straws - 80 pieces
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Napkin dispensers - 4 pieces
- Disposable gloves - 2 boxes
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 2 packs
- Microfiber cloths - 2 packs
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Aluminum foil - 3 rolls

Tips

Plan roughly 2–3 drinks per guest for the first hour, then 1 drink per person for each additional hour. Include water, coffee and non-alcoholic options alongside any wine or champagne.
Order the wedding cake and flowers early, then schedule collection for the same day only if you have a reliable vehicle and at least 30 minutes of buffer time. Cakes and arrangements are easy to damage when rushed.
Count tableware by guest number and add 10% spare pieces. For 80 guests, that means at least 88 dinner plates, pastry plates, cups and sets of cutlery, plus enough glasses for the drinks you serve.
Buy fresh groceries no earlier than 1 day before the brunch for produce, dairy and bread. Purchase drinks, napkins, menus and other non-perishable supplies 3–7 days ahead so missing items can still be replaced.
Set aside one clearly labelled table for gifts and one reception point for names or registrations. Keep the welcome sign, name badges and menus together so they do not disappear into general decoration boxes.

Frequently asked questions

How much food do I need for a wedding brunch?: Plan 5–7 savoury or sweet portions per guest for a brunch lasting 2–3 hours, plus the wedding cake. Add about 10% extra if guests arrive hungry or the menu has no later meal planned.
How many drinks should I buy for a wedding brunch?: Allow 2–3 drinks per guest during the first hour and 1 per guest for every hour after that. For 50 guests over 3 hours, plan approximately 200 servings across water, coffee, soft drinks and alcoholic options.
How many plates and glasses do I need for a wedding brunch?: Use one dinner plate and one pastry plate per guest, then add 10% spare stock. For 60 guests, prepare at least 66 of each plate type and enough cups and glasses for the drinks being served.
When should I buy groceries for a wedding brunch?: Buy fresh groceries the day before, or on the morning itself if refrigeration and preparation time allow. Order the cake, flowers and rented furniture at least 1–2 weeks ahead, and check all non-perishable supplies 3–7 days before the brunch.

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