What to Buy and Bring for a Walk

A walk needs more than route markers and water. You also need supplies for registration, checkpoints, breaks, communication and the finish area. Plan quantities around the number of participants, volunteers and checkpoints, and keep a small reserve for late registrations or damaged signs. Check power, transport and storage before shopping: kettles, coolers, tents and tables are easy to overlook until setup day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 8
Folding chairsqty 30
Beer tablesqty 6
Tableclothsqty 8
Waste binsqty 10
Clothes racksqty 2

Equipment

Coolersqty 6
Kettlesqty 3
Extension cordsqty 6
Power stripsqty 4
Walkie-talkiesqty 8
Power banksqty 6
Mobile phonesqty 4
Speaker

Sports equipment

Route arrowsqty 80
Route signsqty 25
Bib numbersqty 150
Wristbandsqty 150
Reflective vestsqty 20
Conesqty 30
Barrier tapeqty 8
Course mapsqty 150
Finisher souvenirsqty 150

Tableware

Reusable cupsqty 180
Coffee cupsqty 80
Platesqty 150
Cutlery setsqty 150
Serving spoonsqty 8
Thermos flasksqty 6

Kitchen

Cutting boardsqty 4
Bread knivesqty 4
Kitchen knivesqty 4
Pliersqty 6
Measuring cupsqty 3

Safety

First aid kitsqty 4
Emergency blanketsqty 10
Disposable glovesqty 4
Flashlightsqty 12
Whistlesqty 12

Lighting

LED lampsqty 12
Light Stripsqty 4
Battery lanternsqty 8

Decorations

Buntingqty 8
Welcome sign
Route signsqty 8

Cleaning

Broomqty 3
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 4
Cleaning spongesqty 8

Catering

Groceries
- Spa Blue - 12 crates
- Spa Rood - 4 crates
- Apple juice - 12 liters
- Orange juice - 12 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Coffee - 6 packs
- Tea - 4 boxes
- Coffee milk - 8 packs
- Sugar - 3 packs
- Sweeteners - 2 boxes
- Cocoa powder - 2 packs
- Stir sticks - 250 pieces
- Apples - 150 pieces
- Bananas - 100 pieces
- Mandarins - 150 pieces
- Grapes - 12 kilos
- Muesli bars - 180 pieces
- Currant buns - 150 pieces
- Whole wheat bread - 12 loaves
- White rolls - 150 pieces
- Herb cheese - 8 tubs
- Young cheese - 6 kilo
- Ham - 4 kilos
- Sliced chicken breast - 4 kilos
- Hummus - 12 tubs
- Peanut butter - 6 jars
- Jam - 6 jars
- Margarine - 4 tubs
- Cucumbers - 20 pieces
- Cherry tomatoes - 8 kilo
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Salted pretzels - 8 bags
- Gingerbread - 8 packs
- Salt - 2 packs
- Pepper - 2 mills
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Hand soap - 8 bottles
- Disinfecting gel - 8 bottles
- Tissues - 12 boxes

Tips

Plan one course map per volunteer team and one spare map for each checkpoint. Print route arrows and signs in reserve as well; allow roughly 10% extra because signs can be moved, lost or damaged.
For drinks, prepare about 2–3 servings per participant for the first hour, then add more for longer routes or warm weather. Bring extra reusable cups, thermos flasks and coolers for checkpoints and the finish area.
Count one bib number and one wristband per registered participant, plus at least 5–10% spare. Keep the numbers, registration list and pens together so starter groups can be checked quickly.
Give each checkpoint a clear safety kit: route signs, cones, barrier tape, a charged mobile phone and a power bank. Reflective vests should cover every volunteer working near traffic or at dusk.
Reserve tables, chairs, tents and waste bins for the busiest point, not the average point. Add extension cords and power strips only after checking where kettles, the speaker and other electrical equipment will be placed.

Frequently asked questions

How much water and coffee do I need for a walk?: Plan 2–3 drinks per person for the first hour, then increase the amount for longer walks or warm weather. Bring extra cups and keep drinks split between checkpoints and the finish area.
How many route signs should I buy for a walk?: The exact number depends on the route, turns and checkpoints, so count every decision point during the route walk-through. Add at least 10% spare signs and arrows for replacements on the day.
How many bib numbers and wristbands do I need?: Buy one bib number and one wristband per registered participant, plus 5–10% spare. This covers late registrations, damaged items and mistakes during distribution.
What should I bring for walk volunteers?: Provide each volunteer team with a course map, a charged mobile phone or walkie-talkie, a power bank and the signs or safety supplies for its post. Volunteers near roads should also wear reflective vests.

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