What you need for a walk concert

A walk concert needs more than instruments and a route. You will be moving between performance locations, so pack supplies that can be carried, identified quickly and set up without a fixed backstage area. Plan drinks and serving ware for the registered audience, then add signs, batteries, cable protection and weather cover. Check every stop for power before buying equipment that depends on mains electricity.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 40
Beer tablesqty 6
Party tentsqty 3
Clothes racksqty 2

Equipment

Battery-powered speakersqty 4
Wireless microphonesqty 4
Microphone standsqty 4
Mixing consolesqty 2
DI boxesqty 4
Extension cordsqty 10
Power stripsqty 8
Power banksqty 6
Instrument cablesqty 10
Cable traysqty 12

Lighting

LED work lightsqty 8
String lightsqty 6
Spare batteriesqty 24

Decorations

Directional signsqty 20
Directional signsqty 15
Info boardsqty 6
Bannersqty 4
Tableclothsqty 10
Cable tiesqty 100
Duct tapeqty 6
Cable tiesqty 200

Tableware

Reusable drinking glassesqty 150
Coffee cupsqty 80
Platesqty 100
Cutlery setsqty 100
Serving spoonsqty 8

Kitchen

Coolersqty 6
Thermos flasksqty 6
Water jugsqty 8
Cutting boardsqty 4
Bread knivesqty 4
Scissorsqty 4
Serving plattersqty 12
Serving tongsqty 8
Kettlesqty 3
Coffee machinesqty 2

Cleaning

Hand broomsqty 4
Trash binsqty 10
Mopsqty 4
Bucketsqty 4
Hand soap dispensersqty 6

Safety

First aid kitsqty 2
Flashlightsqty 6
Reflective vestsqty 12
Traffic conesqty 20
Barrier tapeqty 8

Registration

Clipboardsqty 8
Ballpoint pensqty 30
Name stickersqty 150
Wristbandsqty 150
Cash register

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Red - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 48 bottles
- Beer - 96 bottles
- White wine - 12 bottles
- Red wine - 8 bottles
- Coffee - 4 packs
- Tea - 3 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 2 kilos
- Ice cubes - 20 kilo
- Baguettes - 20 pieces
- Mini rolls - 180 pieces
- Unsalted butter - 2 kilos
- Young cheese - 3 kilos
- Hummus - 2 kilos
- Cream cheese - 1 kilo
- Cucumbers - 12 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snacks - 8 bags
- Olives - 3 jars
- Mixed nuts - 2 kilos
- Grapes - 4 kilos
- Apples - 60 pieces
- Bananas - 40 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 500 pieces
- Paper straws - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- All-purpose cleaner - 4 bottles
- Dish soap - 3 bottles
- Hand sanitizer - 8 bottles
- Sponges - 12 pieces
- Cleaning cloths - 24 pieces

Tips

Buy or gather drinks and reusable drinking glasses early enough to chill them before the first performance. As a starting point, allow two to three drinks per person for the first hour, then adjust for the full programme and weather.
Prepare directional signs and info boards for every route decision, not just the starting point. Bring cable ties and duct tape as well, because signs, banners and loose materials often need a quick fix outdoors.
Count tables, chairs and beer tables by performance location rather than for the event as a whole. Add party tents where people will wait, register or take a break, since a weather change can make one uncovered information point unusable.
Pack spare batteries, power banks and LED work lights before loading the audio gear. Outdoor stops may have limited power, and dark paths or late pack-downs are difficult to manage with phone lights alone.
Separate audio cables, extension cords, power strips and cable trays into labelled boxes for each stop. Include instrument cables, DI boxes and microphone stands in the equipment check so a missing small item does not delay an entire performance.

Frequently asked questions

How many drinks do I need for a walk concert?: For the first hour, plan on two to three drinks per person. Add more for a longer programme, warm weather or limited refill points, and include coffee cups if hot drinks are served.
What serving supplies should I buy for a walk concert?: For each serving point, count reusable drinking glasses, coffee cups, plates and cutlery sets for the expected audience, then add around 10% spare. Tables and tablecloths should be counted per location, not only for the main start point.
How many signs are needed for a walk concert route?: Provide at least one directional sign at every turn, entrance, crossing and performance location. Prepare the final route map and sign positions at least one week before the event so missing signs can still be made or bought.
What cables and power supplies do I need for a walk concert?: Prepare extension cords, power strips, instrument cables, DI boxes, cable trays and cable ties for each location that uses powered audio. Bring power banks, spare batteries and LED work lights as backup, and test the complete setup at least one day beforehand.

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