What to Buy for a Vineyard Walk
A vineyard walk needs more than wine and snacks. You will need supplies for the tasting, a buffet, outdoor seating, shelter, route marking and basic safety. Plan quantities around your final guest count, then add a small buffer for breakages and unexpected delays. This list also covers items people often arrange too late, such as chilled drinks, printed maps, power access and weather protection.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 2
- Buffet tablesqty 4
- Bistro tablesqty 6
- Chairsqty 50
- High tablesqty 4
- Tableclothsqty 10
Tableware
- Wine glassesqty 120
- Water glassesqty 60
- Platesqty 60
- Bowlsqty 20
- Cutlery setsqty 60
- Serving plattersqty 12
- Serving tongsqty 6
- Carafesqty 8
Equipment
- Coolersqty 6
- Food warmersqty 4
- Coffee machinesqty 2
- Kettlesqty 2
- Extension cordsqty 3
- Power stripsqty 3
- Portable speaker
- Microphone
Walking gear
- Route mapsqty 50
- Compassqty 2
- Route arrowsqty 20
- Conesqty 12
- Reflective vestsqty 8
- Backpacksqty 3
Safety
- First aid kitsqty 2
- Flashlightsqty 6
- Power banksqty 3
Lighting
- String lightsqty 6
- Battery lanternsqty 8
Decorations
- Name badge holdersqty 50
- Welcome sign
- Menusqty 10
- Table signsqty 8
Kitchen
- Cutting boardsqty 4
- Chef's knifeqty 3
- Measuring cupsqty 2
- Aluminum foilqty 2
- Food storage containersqty 8
Cleaning
- Waste binsqty 4
- Bucketsqty 3
- Spongesqty 6
- Dish brushesqty 3
- Towelsqty 12
Catering
- Groceries
- Dry white wine - 12 bottles
- Rosé wine - 8 bottles
- Red wine - 8 bottles
- Alcohol-free wine - 4 bottles
- Grape juice - 8 liter
- Apple juice - 6 liters
- Cola - 6 liters
- Cola Zero - 6 liters
- Ginger ale - 4 liters
- Spa Blauw - 36 liters
- Spa Rood - 12 liters
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 12 pieces
- Ice cubes - 10 kilograms
- Baguettes - 12 pieces
- Gluten-free bread - 3 packages
- Butter - 1 kilogram
- Hummus - 1.5 kilograms
- Cream cheese - 1 kilogram
- Goat cheese - 1,5 kilogram
- Aged cheese - 2 kilograms
- Brie - 1 kilogram
- Grapes - 4 kilograms
- Apples - 40 pieces
- Pears - 30 pieces
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilograms
- Carrots - 2 kilogram
- Bell peppers - 12 pieces
- Mixed salad - 2 kilogram
- Olives - 1 kilogram
- Nut mix - 1 kilogram
- Raisins - 500 grams
- Crackers - 10 packs
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Balsamic vinegar - 1 bottle
- Olive oil - 1 bottle
- Mayonnaise - 1 jar
- Mustard - 1 jar
- Ketchup - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 3 packs
Tips
- Plan two to three drinks per person for the first hour, then one drink per person per hour. Include water alongside the wine and chill it before guests arrive.
- For the tasting, prepare one wine glass per guest plus 10% extra for breakages or replacements. Add carafes, water glasses and serving supplies so the tasting table does not depend on the buffet.
- Allow one plate, bowl and cutlery set per guest, with at least 10% extra. Prepare serving platters and tongs in advance; these are easy to overlook when ordering catering.
- Bring enough shelter and seating for the full group, not just the tasting table. Check tables, chairs, tablecloths and party tents at least one week before the walk, especially if the route is exposed to rain or wind.
- Pack route maps, arrows, cones, reflective vests, a compass, first aid kits and flashlights before the event day. Mark the alternative route and check that extension cords and power strips reach the coffee machine or food warmers.
Frequently asked questions
- What food and drinks do I need for a vineyard walk?
- Plan two to three drinks per person during the first hour and one per person per hour after that. Provide water throughout, and buy enough food for every registered guest plus 10% extra if the walk or tasting may run late.
- How many wine glasses do I need for a vineyard tasting?
- Provide one wine glass per guest and add 10% extra. For 30 guests, that means at least 33 glasses, plus water glasses, carafes and a way to keep bottles chilled.
- What should I bring for a vineyard walk in bad weather?
- Bring party tents, tablecloths and suitable outdoor seating for the entire group, not only the tasting area. Confirm the forecast 48 hours beforehand and check the alternative route at least one day before the event.
- When should I buy and prepare the vineyard walk supplies?
- Order catering and reserve rental equipment at least 7 days ahead. Shop for drinks and non-perishable supplies 2 to 3 days before, then chill wine and drinks and pack route and safety gear the day before.
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