What to Bring for a Vineyard Picnic

A vineyard picnic needs more than wine and sandwiches. You’ll need a clear count of guests, enough tableware for tasting and food, reliable ways to keep drinks cold, and equipment for serving coffee and dessert. Plan for uneven ground, changing weather, and guests who may arrive without transport. Use this list alongside your event plan so shopping, rentals, and food preparation are finished before setup day.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Picnic tablesqty 6
Folding chairsqty 55
Picnic blanketsqty 12
Buffet tablesqty 3
Reception desk

Tableware

Dinner platesqty 60
Dessert platesqty 60
Wine glassesqty 120
Water glassesqty 60
Coffee cupsqty 60
Knivesqty 60
Forksqty 60
Spoonsqty 60
Serving spoonsqty 10
Corkscrewsqty 4

Equipment

Coolersqty 6
Ice containersqty 4
Kettlesqty 2
Coffee machinesqty 2
Extension cordsqty 4
Power stripsqty 3
Portable speakersqty 2

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving plattersqty 12
Serving trays with lidsqty 8
Bread basketsqty 6
Thermos flasksqty 4
Ice spoonsqty 4
Aluminum foilqty 2
Cling filmqty 2

Decorations

Tableclothsqty 9
Napkin holdersqty 9
Flower arrangementsqty 9
Name badgesqty 55
Wine listsqty 12

Lighting

String lightsqty 6
Lanternsqty 10

Cleaning

Waste binsqty 6
Trash bag holdersqty 6
Washing-up tubsqty 3
Reusable cleaning clothsqty 12
Broom and dustpanqty 2
Hand soap dispensersqty 4

Catering

Groceries
- Dry white wine - 12 bottles
- Rosé wine - 10 bottles
- Red wine - 10 bottles
- Alcohol-free wine - 4 bottles
- Prosecco - 6 bottles
- Spa Blauw - 8 bottles
- Spa Rood - 6 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Ice tea - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Tonic - 3 bottles
- Ginger beer - 3 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 4 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Honey - 2 jars
- Lemons - 20 pieces
- Limes - 15 pieces
- Baguettes - 12 pieces
- Whole wheat loaves - 6 loaves
- Mini croissants - 60 pieces
- Butter - 1 kilo
- Cream cheese - 1 kilo
- Hummus - 1.5 kilos
- Brie - 1.5 kilos
- Goat cheese - 1 kilo
- Aged cheese - 1.5 kilos
- Parma ham - 1 kilo
- Salami - 1 kilo
- Smoked chicken breast - 1 kilo
- Cucumbers - 10 pieces
- Cherry tomatoes - 3 kilos
- Bell peppers - 12 pieces
- Arugula - 1 kilo
- Mixed salad - 2 kilos
- Grapes - 4 kilos
- Apples - 50 pieces
- Strawberries - 3 kilos
- Melons - 4 pieces
- Olives - 2 kilos
- Pickles - 3 jars
- Mixed nuts - 2 kilos
- Raisins - 1 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Mayonnaise - 2 jars
- Mustard - 2 jars
- Pesto - 4 jars
- Balsamic vinegar - 2 bottles
- Olive oil - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Italian herbs - 1 jar
- Potato salad - 4 kilos
- Pasta salad - 4 kilo
- Couscous salad - 3 kilos
- Quiche slices - 60 pieces
- Falafel - 60 pieces
- Yogurt dressing - 2 liters
- Vegan dressing - 2 liter
- Brownies - 60
- Lemon tart - 4 pies
- Strawberry cake - 4 cakes
- Vanilla ice cream - 5 liters
- Coffee creamer - 2 packs
- Ice cubes - 20 kilo
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Paper napkins - 200 pieces
- Food storage containers - 20 pieces

Tips

Count every guest before buying food, plates, glasses, and chairs. For a picnic lasting several hours, plan about 1.5 litres of water per person, plus the wine and other drinks already selected.
Allow two to three wine glasses per guest if several wines are served without washing glasses between pours. Keep separate water glasses available so guests do not use tasting glasses for hydration.
Prepare about 150–200 grams of bread, salads, and other savoury food per guest, then add dessert portions for everyone who has registered. Buy extra serving platters, baskets, and covered trays rather than leaving food in shopping containers.
Chill wine and other drinks at least 4–6 hours before guests arrive. Bring enough cooler space and ice to keep bottles cold throughout the tasting, with ice containers and an ice spoon ready for service.
Check power and rain arrangements at least 48 hours before the picnic. Confirm that coffee machines, kettles, speakers, and extension cords can be used safely, and keep blankets, tents, and covered serving trays available if the weather changes.

Frequently asked questions

How much food do I need for a vineyard picnic?: Allow roughly 150–200 grams of savoury food per guest when bread, toppings, salads, and similar picnic dishes are served. Add one dessert portion per registered guest, plus around 10% extra for late additions or larger appetites.
How many wine glasses do I need per person?: Plan two to three wine glasses per person when several wines are tasted without washing glasses between pours. Provide one separate water glass per guest as well.
How early should I chill wine for a vineyard picnic?: Chill the wine and other drinks at least 4–6 hours before guests arrive. Put bottles into coolers with ice before setup, not when the first guests are already tasting.
What should I bring if it rains at a vineyard picnic?: Confirm the rain plan at least 48 hours beforehand and prepare party tents, covered serving trays, picnic blankets, and weather-safe seating. Check power connections before the event so coffee equipment and speakers can be moved safely.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.