What to Buy for a Veterans Tournament

A veterans football tournament needs more than balls and goals. You also need practical supplies for registration, referees, changing areas, catering and the prize table. Plan drinks, coffee and food around the number of teams and participants, then add serving equipment and cooling capacity. Check power access before bringing coffee machines, kettles and chargers, and arrange replacement equipment early so a missing ball net or pump does not disrupt the matches.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 50
Party tentsqty 2
High tablesqty 4

Sports equipment

Football goalsqty 4
Footballsqty 12
Training bibsqty 40
Conesqty 40
Field marking tapeqty 8
Referee whistlesqty 6
Stopwatchesqty 4
Pump with needlesqty 2
Spare ball netsqty 2
Winner's cup
Medalsqty 50

Equipment

Coolersqty 6
Kettlesqty 2
Coffee machinesqty 2
Extension cordsqty 4
Power stripsqty 4
Mobile phone chargersqty 4

Tableware

Reusable cupsqty 150
Platesqty 100
Cutlery setsqty 100
Coffee cupsqty 60
Serving traysqty 8
Scissorsqty 4
Serving spoonsqty 6

Decorations

Buntingqty 8
Club flagsqty 6
Tableclothsqty 10
Prize table sign

Administration

Registration formsqty 100
Competition formsqty 40
Pen setsqty 6
Clipboardsqty 8
Name stickersqty 120

Safety

First aid kit
Vests for traffic marshalsqty 4

Cleaning

Waste binsqty 8
Bucketsqty 3
Mopsqty 3
Broom setsqty 3

Catering

Groceries
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Milk - 8 liters
- Oat milk - 3 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blue - 10 crates
- Spa Rood - 4 crates
- Sports drink - 6 boxes
- Alcohol-free beer - 4 crates
- Beer - 8 crates
- White wine - 12 bottles
- Red wine - 8 bottles
- Bitter lemon - 4 bottles
- Ice cubes - 20 kilo
- Baguettes - 12 pieces
- Wholemeal loaves - 8 loaves
- Kaiser rolls - 100 pieces
- Mini rolls - 80 pieces
- Young cheese - 4 kilos
- Back ham - 3 kilos
- Chicken breast slices - 2 kilos
- Hummus - 8 tubs
- Unsalted butter - 2 kilos
- Currant buns - 60 pieces
- Eggs - 60 pieces
- Tomatoes - 4 kilos
- Cucumbers - 8 pieces
- Lettuce - 6 heads
- Onions - 2 kilos
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Paprika chips - 10 bags
- Plain chips - 10 bags
- Snack mix - 8 bags
- Peanuts - 6 bags
- Apples - 100 pieces
- Bananas - 80 pieces
- Grapes - 8 kilos
- Muesli bars - 100 pieces
- Gluten-free sandwiches - 12 pieces
- Vegan toppings - 6 packages
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 4 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Sponges - 12 pieces
- Hand soap - 6 dispensers
- Towel rolls - 6 rolls

Tips

Plan two to three drinks per person for the first hour, then add roughly one drink per person for every following hour. Keep drinks in coolers before the first teams arrive.
Allow one coffee cup per expected coffee drinker, plus at least 10% extra cups, plates and cutlery. Dietary requirements should be collected before you order catering, not at the registration desk.
Check the football equipment at least 48 hours before the tournament. Test the pump, count the balls and bibs, and confirm that spare ball nets, cones and field marking tape are available.
Count the power sockets in the cafeteria and around the competition tables before bringing coffee machines, kettles, extension cords and power strips. Keep mobile phone chargers on a separate, clearly marked table.
Set aside the prize table sign, serving trays, serving spoons and tablecloths before setup starts. These small items are often left in storage while the registration desk and fields are already being prepared.

Frequently asked questions

What drinks should I buy for a veterans tournament?: Plan two to three drinks per person for the first hour and one additional drink per person for each later hour. Buy extra water for referees, volunteers and players during warm weather.
How many cups, plates and cutlery sets do I need?: Start with one set per planned meal or serving moment, then add at least 10% spare tableware. For 100 guests, that means at least 110 cups, plates and cutlery sets where each item is used once.
When should I buy the tournament supplies?: Buy non-perishable sports and serving supplies at least 48 hours before the tournament. Purchase chilled drinks and fresh catering as late as practical, while still allowing time to chill everything before arrival.
What equipment should I check before the tournament?: Check the footballs, pump and needles, training bibs, cones, goals, whistles, stopwatches and spare ball nets at least two days beforehand. Test coffee machines, kettles, extension cords and power strips before loading them.

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