What to Buy for a Vaulting Competition

Use this shopping list to prepare the practical side of a vaulting competition, from horse equipment and arena marking to registration, judging and catering areas. Plan separate supplies for participants, judges, volunteers and spectators so one missing item does not disrupt the timetable. Check equipment at least one week before the event, then buy consumables and test batteries, cables and audio equipment during the final 48 hours. Keep spare equipment and power banks available for problems on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 10
Folding chairsqty 80
Jury tablesqty 3
Registration desk
Party tentsqty 3
Waste binsqty 8

Sports equipment

Vaulting girthsqty 4
Vaulting surcinglesqty 4
Vaulting sailsqty 4
Lunge linesqty 4
Lunge whipsqty 4
Spare bridlesqty 2
Training matsqty 8
Conesqty 24
Barrier tapeqty 6
Stable haltersqty 8
Lane markingsqty 12

Equipment

Laptopqty 2
Printer
Portable speakersqty 2
Wireless microphone
Extension cordsqty 6
Power stripsqty 6
Rechargeable lampsqty 8
Power banksqty 4

Tableware

Reusable cupsqty 150
Coffee cupsqty 60
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Pouring jugsqty 6

Kitchen

Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4
Cutting boardsqty 3
Bread knivesqty 3
Kitchen knivesqty 3
Pliersqty 6
Ice packsqty 16
Storage boxesqty 12

Decorations

Competition bannersqty 4
Stage ribbonsqty 12
Tableclothsqty 12
Wayfinding signsqty 10
Chalkboardsqty 4

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 3 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Apple juice - 8 cartons
- Spa Blauw - 6 crates
- Sparkling water - 2 crates
- Beer - 4 crates
- Alcohol-free beer - 2 crates
- Apples - 8 kilograms
- Bananas - 5 kilograms
- Grapes - 4 kilograms
- Cucumbers - 6 pieces
- Cherry tomatoes - 4 kilograms
- Carrots - 3 kilogram
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Rice cakes - 6 packs
- Whole wheat bread - 12 loaves
- White rolls - 120 pieces
- Currant buns - 60 pieces
- Mild cheese - 3 kilograms
- Ham - 2 kilograms
- Chicken breast slices - 2 kilogram
- Hummus - 12 tubs
- Peanut butter - 3 jars
- Jam - 3 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Eggs - 60 pieces
- Yogurt - 6 liter
- Muesli - 3 kilogram
- Butter - 1 kilogram
- Cookies - 8 packs
- Muffins - 80 pieces
- Sugar packets - 250 pieces
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 1 bottle
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Napkins - 500 pieces
- Tray Liner Film - 2 rolls
- Paper towels - 8 rolls
- Trash bags - 4 rolls
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Toilet paper - 24 rolls
- Disinfectant wipes - 4 packs
- Paper towels - 6 packs
- Coffee filters - 2 packs

Cleaning

Broomsqty 4
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 3
Cleaning glovesqty 6
Litter pickersqty 2

Safety

First aid kitsqty 2
Fire extinguishersqty 2
Flashlightsqty 4
Emergency blanketsqty 6

Administration

Score sheetsqty 250
Starting listsqty 120
Bib numbersqty 80
Pen setsqty 20
Clipboardsqty 12
Name stickersqty 150
Cash Box
Printer paperqty 3
Envelopesqty 100

Prizes

Medalsqty 30
Prize ribbonsqty 30
Reusable cupsqty 6
Certificatesqty 100
Gift vouchersqty 12

Tools

Hammerqty 2
Pliersqty 2
Screwdriversqty 2
Cable tiesqty 2
Duct tapeqty 4
Measuring tapesqty 2

Tips

Prepare at least one complete spare setup for essential horse equipment, including a reserve bridle, and inspect every vaulting girth, surcingle, sail, longe line and whip before competition day.
Allow one table and two chairs for each judging position, plus a separate registration table. Set up the registration area at least 60 minutes before the first arrival so start numbers and participant details can be checked calmly.
Bring enough cones, line markers and barrier tape to define the arena, waiting areas and access routes. Mark these zones before horses and teams arrive, rather than trying to reorganise them during the warm-up.
For catering, count participants, judges, volunteers and guests separately. Plan two to three drinks per person for the first hour, then add water and hot-drink supplies for the full duration of the competition.
Test the laptop, printer, speakers, wireless microphone and music files at least 24 hours beforehand. Pack extension cords, power strips, rechargeable lamps and charged power banks; outdoor power access is often the item arranged too late.

Frequently asked questions

What equipment do I need for a vaulting competition?: You need vaulting girths or surcingles, vaulting sails, longeing lines, longeing whips, stable halters and reserve bridles. Also prepare training mats, cones, line markers and barrier tape, then check the full setup at least 7 days before the competition.
How many tables and chairs are needed for a vaulting competition?: Plan one table and two chairs for each judge, one registration table, and additional folding tables for catering and equipment. Confirm the number of judging positions when the match rules and categories are final, no later than 2 weeks before the event.
What should I buy for catering at a vaulting competition?: Allow one reusable cup per attendee, plus coffee cups, plates, cutlery and serving platters. Count competitors, judges, volunteers and spectators separately, and order drinks and food at least 3 days before the competition.
What power and audio supplies are needed for a vaulting competition?: Bring a laptop, printer, mobile speakers, wireless microphone, extension cords, power strips, rechargeable lamps and power banks. Test the music and microphone at least 24 hours before the first class, and charge all battery-powered equipment overnight.

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