What you need for a Cancer Run

A Cancer Run needs more than race numbers and medals. You will need clear route equipment, a reliable registration setup, water points, communications gear and practical supplies for volunteers and participants. Use the quantities in your event plan to decide how many bibs, cups, markers and medals to order. Check delivery times early, especially for printed race numbers, sponsor-branded materials and finish medals.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 12
Folding chairsqty 40
High tablesqty 6
Registration tablesqty 3
Waste binsqty 8
Clothes racksqty 2

Equipment

Start and finish arch
Sound system
Wireless microphonesqty 2
Speakersqty 2
Extension cordsqty 4
Power stripsqty 4
Megaphonesqty 3
Walkie-talkiesqty 12
Power banksqty 6
Coolersqty 8
Thermos flasksqty 8
Kettlesqty 3
Coffee machinesqty 3
Mobile phonesqty 4

Sports equipment

Route arrowsqty 80
Kilometer markersqty 10
Bib numbersqty 500
Safety pinsqty 1000
Finish medalsqty 500
Disposable cupsqty 1200
Water jerry cansqty 12
Running ribbonsqty 20
Traffic conesqty 40
Crowd barriersqty 20
Traffic signsqty 12
Reflective vestsqty 25
Clipboardsqty 8
Pensqty 40
Markersqty 12
Route mapsqty 100
Wristbandsqty 500
Start flagsqty 2
Stopwatchesqty 4
Measuring tapesqty 2

Tableware

Reusable cupsqty 300
Platesqty 300
Knivesqty 150
Forksqty 150
Spoonsqty 150
Coffee cupsqty 100
Serving plattersqty 12
Serving tongsqty 8

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Storage binsqty 20
Thermos cupsqty 20
Ice spoonsqty 4

Decorations

Balloonsqty 200
Buntingqty 20
Sponsor bannersqty 12
Banner standsqty 12
Tableclothsqty 12

Lighting

LED lampsqty 10
String lightsqty 6
Flashlightsqty 12

Cleaning

Broomsqty 4
Dustpan and brushqty 4
Mopsqty 4
Bucketsqty 6
Litter pickersqty 4
Glovesqty 30
Hand soap dispensersqty 6
Towel dispensersqty 6

Catering

Groceries
- Still water - 60 bottles
- Sparkling water - 30 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Coffee - 8 packs
- Tea - 4 boxes
- Decaffeinated coffee - 2 packs
- Milk - 12 liters
- Oat milk - 6 liters
- Sugar - 3 kilograms
- Sweetener - 2 boxes
- Lemons - 3 kilogram
- Lemon tea bags - 2 boxes
- Bananas - 25 kilograms
- Apples - 20 kilograms
- Mandarins - 10 kilogram
- Grapes - 8 kilograms
- Muesli bars - 500 pieces
- Currant buns - 250 pieces
- Whole wheat bread - 20 loaves
- White bread - 10 loaves
- Wholemeal rolls - 250 pieces
- Young cheese - 8 kilograms
- Chicken breast topping - 5 kilograms
- Hummus - 4 kilograms
- Peanut butter - 4 jars
- Jam - 4 jars
- Butter - 3 kilograms
- Cucumbers - 6 kilograms
- Tomatoes - 6 kilograms
- Carrots - 8 kilograms
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Low-salt crackers - 10 packs
- Nut-free cookies - 10 packs
- Gluten-free crackers - 6 packs
- Vegan cookies - 8 packs
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 2 jars
- Salt - 2 packs
- Pepper - 2 jars
- Olive oil - 2 bottles
- Ice cubes - 20 bags
- Napkins - 1500 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Organic dish soap - 4 bottles
- Dishwasher tablets - 50 pieces
- Cleaning spray - 4 bottles
- Disinfectant wipes - 10 packs
- Hand soap - 6 bottles
- Paper towels - 12 packs
- Latex-free disposable gloves - 200 pieces

Safety

First aid kitsqty 4
Emergency blanketsqty 20
Cold packsqty 20
Bandagesqty 200
Safety glovesqty 20
Medical waste bagsqty 50

Administration

Cash boxesqty 3
Receipt bookletsqty 6
Name stickersqty 500
Printer
Printer paperqty 1000
Pen holdersqty 6
Document foldersqty 12
Tape dispensersqty 6
Scissor setsqty 6

Tools

Hammerqty 4
Rubber malletsqty 4
Cable tiesqty 300
Duct tapeqty 8
Ropeqty 4
Work glovesqty 20

Tips

Order one bib number and one set of safety pins per registered runner, plus at least 5% extra for late entries, damaged numbers and replacements.
Provide disposable cups and water jerry cans at every planned water point. Allow enough capacity for the full field, and arrange refill or backup water before race day.
Set aside one registration table for each busy registration queue, with a printed participant list, sorted bib numbers and spare pens ready at least 60 minutes before opening.
Test the sound system, wireless microphones, speakers and extension cords at the start and finish area the day before. Bring power banks and megaphones in case mains power or sound coverage fails.
Give route teams walkie-talkies or charged mobile phones, and place route arrows, kilometre markers and traffic cones before runners arrive. Keep spare signs with the route coordinator.

Frequently asked questions

How many Cancer Run medals should I buy?: Buy one finish medal for every registered participant who is expected to complete the run. Add at least 5% extra, and place the order early enough to allow several weeks for production and delivery.
How much water do I need for a Cancer Run?: Plan the water supply by participant numbers, route length and the number of water points rather than buying one large batch without a distribution plan. Have enough filled jerry cans for the full event, plus a backup supply available before the start.
What do I need at Cancer Run registration?: Prepare registration tables, sorted bib numbers, safety pins, a printed participant list and mobile phones or other communication equipment. Set up at least 60 minutes before registration opens so late changes do not delay runners.
When should I order bib numbers and medals for a Cancer Run?: Order both as soon as registration numbers are reliable, preferably several weeks before race day. Keep a buffer for late registrations and check the delivery immediately so missing or incorrect items can be replaced in time.

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