What you need for a Valentine's Market

A Valentine's Market needs more than stalls and heart decorations. Plan supplies for exhibitors, shoppers, food and drink service, payments, power and small activities before you place orders. This checklist helps you buy and bring the essentials, including reusable tableware, cooling equipment, cables and signage materials. Use the expected visitor count to adjust quantities, then collect perishable products as close to opening time as possible.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 18
Tablesqty 12
Folding chairsqty 60
High tablesqty 6
Tableclothsqty 18
Stoolsqty 12
Clothes racksqty 6
Storage boxesqty 12

Tableware

Reusable cupsqty 250
Coffee cupsqty 100
Small platesqty 100
Reusable platesqty 150
Cutlery setsqty 150
Serving plattersqty 12
Serving tongsqty 8
Coffee potsqty 6
Thermos flasksqty 6

Equipment

Coolersqty 6
Kettlesqty 3
Coffee machinesqty 3
Payment terminalsqty 3
Extension cordsqty 8
Power stripsqty 8
Charging cablesqty 6
Portable speakersqty 2
Microphone
Power banksqty 4

Decorations

Valentine garlandsqty 20
Heart balloonsqty 100
Balloon weightsqty 12
Artificial flowersqty 30
Rose petalsqty 10
Photo backdrop
Photo propsqty 25
Menusqty 20
Table decorationsqty 20
Candle holdersqty 30
LED candlesqty 30
Red carpetsqty 2
Valentine's card racksqty 4

Lighting

String lightsqty 10
LED floodlightsqty 6
Lanternsqty 12
Spare batteriesqty 24

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Mixing bowlsqty 6
Measuring cupsqty 3
Serving spoonsqty 8
Foil holdersqty 3
Ice packsqty 24
Serving traysqty 12

Cleaning

Broomqty 3
Dustpan and brushqty 3
Mopqty 3
Bucketsqty 4
Cleaning clothsqty 30
Waste binsqty 10
Trash bag holdersqty 10
Hand sanitizerqty 8
Toilet brushesqty 2
Tableware cratesqty 8

Activities

Greeting card standsqty 6
Colored pencilsqty 48
Markersqty 48
Scissorsqty 12
Glue sticksqty 12
Table easelsqty 6
Mirror

Information

Info boardsqty 6
Directional signsqty 12
Notice boardsqty 4
Name badgesqty 40
Pensqty 30

Catering

Groceries
- Coffee beans - 3 kilograms
- Decaf coffee - 500 grams
- Black tea - 200 bags
- Herbal tea - 100 bags
- Hot chocolate - 8 liters
- Coffee cream - 6 liters
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Granulated sugar - 3 kilograms
- Sweetener - 300 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Fanta - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free sparkling wine - 12 bottles
- Lemons - 3 kilogram
- Fresh mint - 10 bunches
- Ice cubes - 15 kilograms
- Mini quiches - 250 pieces
- Mini pizzas - 250 pieces
- Vegetarian spring rolls - 200 pieces
- Falafel balls - 200 pieces
- Puff pastry snacks - 250 pieces
- Cheese cubes - 3 kilograms
- Grapes - 4 kilograms
- Apples - 4 kilograms
- Strawberries - 3 kilograms
- Cucumber - 3 kilograms
- Cherry tomatoes - 3 kilograms
- Carrots - 3 kilograms
- Mixed salad - 2 kilogram
- Baguettes - 20 pieces
- Mini rolls - 200 pieces
- Hummus - 2 kilograms
- Cream cheese - 2 kilograms
- Herb butter - 1 kilogram
- Young matured cheese - 2 kilograms
- Brie - 2 kilograms
- Cooked ham - 1 kilogram
- Smoked chicken breast - 1 kilogram
- Pesto - 1 kilogram
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Garlic sauce - 2 liters
- Balsamic dressing - 1 liter
- Olive oil - 2 liters
- Salt - 500 grams
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Italian herbs - 250 grams
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Bar snacks - 5 kilogram
- Popcorn - 4 kilogram
- Valentine's chocolate - 8 kilograms
- Filled chocolates - 6 kilograms
- Mini cupcakes - 250 pieces
- Brownies - 200 pieces
- Cookies - 8 kilograms
- Whipped cream - 30 spray cans
- Strawberry sauce - 3 liters
- Chocolate sauce - 3 liters
- Napkins - 1000 pieces
- Paper towels - 12 rolls
- Aluminum foil - 6 rolls
- Cling film - 6 rolls
- Baking paper - 6 rolls
- Catering boxes - 100 pieces
- Garbage bags - 120 pieces
- Compostable bags - 60 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Toilet cleaner - 3 bottles
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Disinfectant wipes - 10 packs
- Paper towels - 12 packs

Tips

Allow 2–3 reusable cups per expected visitor if drinks are served throughout the market, and add coffee cups and small plates for food samples or refreshments.
Bring at least 2 extension cords and 2 power strips for each powered area, then label every cable and confirm the available outlets before exhibitors arrive.
Plan 1 payment terminal per busy sales point, plus 1 spare charging cable and 1 power bank for every 2 terminals. Test all terminals before setup begins.
For an outdoor market, provide 1 party tent for each stall area that needs weather protection. Secure tablecloths, decorations and balloons before doors open, especially if wind is forecast.
Prepare storage boxes for stock, cables and personal items, and keep perishable products in coolers until needed. Collect dietary information before ordering catering so quantities match the registered visitors and exhibitors.

Frequently asked questions

What tableware do I need for a Valentine's Market?: For each expected visitor, plan 1 reusable cup and increase that to 2–3 if drinks are served over several hours. Add coffee cups, small plates, reusable plates, cutlery sets, serving platters and serving tongs according to the number of food and drink vendors.
How many payment terminals should I bring to a Valentine's Market?: Use 1 payment terminal for each busy sales point or vendor group, and keep 1 spare terminal available for the whole market. Bring 1 charging cable and 1 power bank for every 2 terminals, then test payments before setup.
When should I buy food for a Valentine's Market?: Buy shelf-stable goods and packaging several days ahead, but collect perishable products on the event day or no more than 24 hours before opening. Keep them in coolers until serving and confirm dietary requirements before placing the catering order.
How much power equipment is needed for a Valentine's Market?: Start with 2 extension cords and 2 power strips per powered zone, then add more for coffee machines, kettles, speakers and payment equipment. Check the outlets and cable routes during setup, and bring power banks for devices that cannot stay plugged in.

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