Tour Concert Shopping List

A tour concert needs more than instruments and speakers. This shopping list covers the practical items that are easy to miss before doors open, from cables and gaffa tape to glasses, coffee cups, plates and wayfinding signs. Match quantities to your audience, crew size and venue facilities, then check the technical rider before buying or hiring equipment. Order catering and disposable supplies early enough to account for dietary requirements and delivery time.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

High tablesqty 12
Beer tablesqty 8
Chairsqty 80
Coat racksqty 4
Foldable tablesqty 6

Equipment

Stage sectionsqty 24
Speakersqty 6
Stage monitorsqty 4
Mixing console
Microphonesqty 8
Microphone standsqty 8
DI boxesqty 4
Instrument cablesqty 16
Microphone cablesqty 16
Cable reelsqty 8
Extension cordsqty 12
Cable traysqty 20
Gaffa tapeqty 10

Lighting

LED spotlightsqty 12
Moving headsqty 6
Lighting trussesqty 2
Light standsqty 4
Extension cordsqty 12

Decorations

Backdrop
Stage curtain
Arrow signsqty 12
Program postersqty 20

Tableware

Glassesqty 180
Coffee cupsqty 40
Platesqty 100
Cutlery setsqty 100
Serving traysqty 12

Kitchen

Coffee machinesqty 3
Kettlesqty 2
Coolersqty 6
Ice containersqty 4
Cutting boardsqty 4
Kitchen knivesqty 6
Serving spoonsqty 8

Catering

Thermos flasksqty 6
Drink dispensersqty 4
Napkin holdersqty 8
Groceries
- Spa Blauw - 240 bottles
- Spa Red - 48 bottles
- Cola - 48 bottles
- Cola Zero - 48 bottles
- Orange soda - 24 bottles
- Tonic - 24 bottles
- Ginger beer - 12 bottles
- Apple juice - 12 liters
- Orange juice - 12 liters
- Beer - 240 bottles
- Alcohol-free beer - 48 bottles
- White wine - 12 bottles
- Red wine - 8 bottles
- Prosecco - 6 bottles
- Coffee beans - 3 kilograms
- Tea bags - 200 pieces
- Milk - 20 liters
- Oat milk - 8 liters
- Sugar - 3 kilograms
- Sweeteners - 200 pieces
- Lemons - 3 kilogram
- Ice cubes - 40 kilogram
- Rolls - 120 pieces
- Multigrain bread - 12 loaves
- Croissants - 60 pieces
- Unsalted butter - 2 kilograms
- Young cheese - 4 kilograms
- Brie - 2 kilograms
- Ham - 3 kilograms
- Chicken breast - 3 kilograms
- Hummus - 2 kilograms
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumbers - 3 kilograms
- Tomatoes - 3 kilograms
- Lettuce - 8 heads
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salsa - 8 jars
- Mixed nuts - 5 kilograms
- Olives - 3 kilograms
- Grapes - 5 kilograms
- Apples - 40 pieces
- Bananas - 30 pieces
- Cookies - 8 packs
- Muesli bars - 60 pieces
- Eggs - 30 pieces
- Pancakes - 60 pieces
- Maple syrup - 2 bottles
- Yogurt - 5 kilograms
- Muesli - 3 kilogram
- Vegan toppings - 2 kilogram
- Gluten-free rolls - 20 pieces
- Vegan sandwiches - 30 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Balsamic vinegar - 1 bottle
- Olive oil - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Napkins - 600 pieces
- Paper cups - 300 pieces
- Stirrers - 300 pieces
- Cocktail sticks - 300 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Dish soap - 3 bottles
- Dishwasher tablets - 60 pieces
- Sponges - 12 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Hand sanitizer - 6 bottles
- Trash bags - 100 pieces
- Paper towels - 12 packs

Cleaning

Vacuum cleanersqty 2
Mopsqty 4
Bucketsqty 4
Cleaning cartsqty 2
Hand broomsqty 4
Toilet brushesqty 4
Waste binsqty 12
Trash grabbersqty 4

Safety

First aid kitsqty 2
Fire extinguishersqty 4
Emergency lightsqty 6
Bollardsqty 12
Barrier tapeqty 4

Ticketing

Ticket scannersqty 4
Payment terminalsqty 3
Cash boxesqty 2
Wristbandsqty 500
Cloakroom numbersqty 250

Communication

Walkie-talkiesqty 10
Walkie-talkie headsetsqty 10
Crew badgesqty 30

Tips

Allow at least one drinking glass per expected guest, plus 10% extra for breakage and replacements. For coffee service, plan one cup per serving and keep a reserve for crew and artists.
Buy or pack spare cables, extension cords and cable reels rather than relying on the exact number in the setup plan. Keep gaffa tape and cable trays available during load-in, soundcheck and the show.
Prepare clear arrow signs and program posters before the venue opens. Print enough signs for every entrance, route change and audience area, then bring a small reserve for damaged or missing signs.
Count chairs, high tables and beer tables against the room layout, not just the guest list. Keep access routes, the loading area and emergency exits clear when placing furniture.
Place catering orders only after collecting dietary requirements from guests, artists and crew. Confirm quantities and delivery timing at least 48 hours before the concert, especially for a touring production.

Frequently asked questions

What should I buy for a tour concert?: Plan for tableware, drinks and catering supplies as well as production items such as microphones, cables, DI boxes, stands, gaffa tape and extension cords. The exact quantities depend on the audience, crew and technical rider; add around 10% spare consumables where practical.
How many glasses do I need for a concert?: Start with one glass per expected guest and add 10% for breakage, replacements and backstage use. If glasses are reused during the event, arrange a washing or collection point and keep a separate supply for artists and crew.
How much spare cable and gaffa tape should I bring?: Bring at least one spare of each important cable type and one additional extension cord per active technical area. Keep two or more rolls of gaffa tape available for a small concert, with extra rolls for a larger touring setup or difficult load-in.
When should I order concert catering and tableware?: Confirm the order at least 48 hours before the concert, after dietary requirements and final attendance numbers are known. Check delivery time again on the day and leave enough time to store and distribute supplies before doors open.

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