TikTok Dance Workshop Checklist

A TikTok dance workshop needs more than a playlist and an open floor. You need to secure the dance space, instructor and date early, then manage registrations, music rights or downloads, equipment and participant information. On the day, allow time to clear the floor, test the speakers and microphone, set up check-in, and prepare filming areas with tripods and ring lights. This checklist puts the planning in a workable order so small details do not delay the first routine.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve dance space
Confirm the workshop date
Compile program
2 people
Book dance instructor
Choose music and choreography
2 people
Create a registration form
Send invitations
2 people
Post promotional message
Process registrations
Collect dietary requirements
Update participant list
Send confirmation
Download music files
Test equipment
2 people
Check the shopping list
Do the shopping
2 people
Chill drinks
2 people
Reviewing the choreography
2 people
Inspect the space
2 people
Clear the floor
3 people
Set up tables
3 people
Set out chairs
3 people
Set up sound equipment
2 people
Set up lighting equipment
2 people
Set up the check-in desk
2 people
Set up the drinks table
2 people
Set out snacks
2 people
Hang up decorations
2 people
Prepare attendance list
Welcome the instructor

Event

Receive participants
3 people
Explain the program
Lead the warm-up
Demonstrate basic steps
Teach the first choreography
2 people
Refill drinks
2 people
Serve snack breaks
2 people
Teach second choreography
2 people
Record group video
3 people
Wrap up the workshop
Announce evening program
Guide the free dance session
2 people
Refill drinks
2 people
Refill snacks
2 people
Lead the final dance round
2 people
Farewell participants
2 people

Aftercare

Turn off the sound equipment
2 people
Pack leftover food
2 people
Collect waste
3 people
Wash dishes
2 people
Clear tables and chairs
3 people
Remove decorations
2 people
Clean the floor
2 people
Final venue inspection
2 people
Return materials
2 people
Process lost and found items
Send participant video

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Chairsqty 70
Clothes racksqty 2
Waste binsqty 4

Equipment

Bluetooth speakersqty 2
Wireless microphone
Phone tripodsqty 3
Ring lightsqty 2
Extension cordsqty 4
Power stripsqty 4
Power banksqty 3
Laptop
HDMI cableqty 2
Spare batteries

Sports equipment

Yoga matsqty 20
Training bandsqty 30
Towelsqty 20

Tableware

Reusable cupsqty 80
Reusable platesqty 80
Reusable cutleryqty 80
Coffee cupsqty 40
Serving plattersqty 8
Serving tongsqty 6

Kitchen

Coolersqty 3
Cutting boardsqty 3
Bread knivesqty 2
Scissorsqty 3

Decorations

TikTok backdrop
Balloon pump
Directional signsqty 6
Name stickersqty 80

Lighting

LED string lightsqty 4
LED parsqty 4

Cleaning

Broomqty 2
Mopqty 2
Bucketsqty 2
Microfiber clothsqty 12
Hand sanitizerqty 4
First aid kit

Catering

Groceries

Tips

Book the dance space and instructor before promoting the workshop. Confirm the date, room access time and the usable floor area at least 3–4 weeks ahead, especially if participants will record videos.
Close registration with enough time to prepare. Set a deadline 5–7 days before the workshop, then update the participant list, collect dietary requirements and send confirmations with arrival instructions.
Download and test every music file before the event rather than relying on streaming. Test the laptop, speakers, microphone, HDMI cable and extension cords in the actual room at least 24 hours beforehand.
Keep the centre of the room clear for choreography and place filming equipment at the edges. Set up phone tripods and ring lights so they do not become trip hazards, and use power strips or power banks where needed.
Plan the final setup backwards from the start time. Allow at least 60 minutes for floor clearance, tables, chairs, check-in, sound, lighting, drinks and directional signs; chill drinks and prepare reusable cups before participants arrive.

Frequently asked questions

How far in advance should I plan a TikTok dance workshop?: Start booking the dance space and instructor 3–4 weeks before the workshop. Open registration once the date, timetable and instructor are confirmed, then close it 5–7 days before the event.
How much setup time does a TikTok dance workshop need?: Allow at least 60 minutes for room preparation and equipment testing. Add another 15–20 minutes if you need to build a filming area with tripods, ring lights and a backdrop.
What equipment do I need for a TikTok dance workshop?: Plan for speakers, a microphone, a laptop, downloaded music, extension cords and power strips. For recording, allow at least one phone tripod and one ring light for each filming position you want to run at the same time.
How many drinks should I prepare for a dance workshop?: For a two-hour workshop, prepare at least two drinks per participant, plus extra water for breaks. Chill them before guests arrive and place reusable cups where participants can reach them without crossing the dance floor.

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