Team pursuit checklist: what to arrange and when

A team pursuit needs more than a track and a start list. You must fix the competition format, reserve the track, confirm officials and medical support, and give volunteers clear roles before race day. Registrations, dietary requirements and participant details should be closed early enough to publish accurate start lists. On the day, test timing equipment, charge every battery, inspect the course and set up crowd barriers before riders arrive. This checklist puts those jobs in a workable order.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set competition format
2 people
Reserve date and track
Check permits
Check insurance
Draw up competition rules
2 people
Send invitations
2 people
Process registrations
Collect dietary requirements
Record officials and jury
2 people
Arrange medical support
Recruit volunteers
2 people
Assign volunteers
2 people
Prepare the start list
2 people
Publish start list
Check participant details
2 people
Print the competition schedule
Order groceries
Pick up groceries
2 people
Chill drinks
2 people
Check materials
2 people
Test timing equipment
2 people
Charge batteries
Inspect the site
2 people
Clean the course
4 people
Cordon off the audience area
4 people
Set up tables and chairs
4 people
Set up the registration table
2 people
Set up judges' table
2 people
Place start and finish markers
3 people
Place cones and barriers
4 people
Set out race numbers
2 people
Set up the supply station
2 people
Build the catering buffet
3 people
Set out coffee and tea
2 people
Give volunteer briefing
2 people
Brief officials
2 people

Event

Receive participants
3 people
Check off registrations
2 people
Hand out race numbers
2 people
Explain the course and safety rules
2 people
Lead the warm-up
2 people
Conduct practice starts
3 people
Support race heats
5 people
Record times
2 people
Announce the heats
Monitor safety along the course
4 people
Guide participants to the start
2 people
Check bicycles and equipment
2 people
Serve coffee and tea
2 people
Serve snacks
2 people
Refill drinks
2 people
Empty trash bins
2 people
Check results
2 people
Prepare awards ceremony
2 people
Handle prize ceremony
3 people
Publish final results
See participants off
2 people

Aftercare

Clear the lane
4 people
Gather competition materials
4 people
Clean up catering
3 people
Wash dishes
3 people
Clear tables and chairs
4 people
Sort and remove waste
3 people
Clean the grounds
4 people
Return borrowed materials
2 people
Store leftover stock
2 people
Send results and photos
Archive registration details

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Chairsqty 40
High tablesqty 4
Tableclothsqty 8
Crowd control barriersqty 24
Coat racksqty 2

Sports equipment

Bib numbersqty 80
Bib holdersqty 40
Conesqty 30
Course marking tapeqty 6
Training bibsqty 20
Spare bike pumpsqty 4
Tire leversqty 8
Bike tool kitsqty 3
Spare inner tubesqty 12
Bicycle standsqty 12

Equipment

Electronic timekeeping
Stopwatchesqty 4
Laptopqty 2
Tabletsqty 3
Printer
Extension cordsqty 6
Power stripsqty 6
Megaphoneqty 2
Walkie-talkiesqty 8
Charging stationsqty 3
Mobile photo cameraqty 2
Spare batteriesqty 12

Tableware

Reusable cupsqty 120
Coffee cupsqty 50
Platesqty 80
Cutlery setsqty 80
Serving plattersqty 12
Pouring jugsqty 8

Kitchen

Coolersqty 6
Thermos flasksqty 6
Coffee machinesqty 3
Kettlesqty 2
Cutting boardsqty 4
Kitchen knivesqty 4
Serving tongsqty 6
Ice packsqty 24

Decorations

Buntingqty 8
Country flagsqty 12
Start sign
Finish sign
Stage blocksqty 3
Medal ribbonsqty 12

Lighting

LED work lightsqty 6
Cable matsqty 8

Cleaning

Broom setsqty 4
Floor squeegeesqty 2
Bucketsqty 4
Microfiber clothsqty 20
Waste binsqty 8
Glovesqty 12

Catering

Groceries

Tips

Set the competition format and rules before sending invitations. Include team size, qualifying or seeding arrangements, start procedure and any time limits so registrations contain the information you need.
Close registrations before preparing the start list, then check every participant detail and publish the final list with enough time for corrections. Print the competition schedule as a backup for officials and volunteers.
Test electronic timing, stopwatches, the laptop, tablets and printer before the event. Charge batteries and prepare extension cords, power strips and spare batteries so one equipment failure does not stop the programme.
Give each volunteer a named duty and a way to communicate, such as walkie-talkies. Confirm officials, jury members and medical support separately; do not assume that recruited volunteers cover those roles.
Inspect and clean the track before setup, then mark the course and cordon off the audience area. Put bicycle stands, pumps, tire levers, tool kits and spare inner tubes where riders and officials can reach them quickly.

Frequently asked questions

How far in advance should I organise a team pursuit?: Reserve the date and track at least 8 to 12 weeks ahead, especially if permits, insurance or medical support are required. Set a registration closing date no later than 2 weeks before race day so you can check details and publish the start list.
When should I publish the team pursuit start list?: Publish it after registrations close and participant details have been checked, ideally 5 to 7 days before the event. Keep a printed copy on site and prepare an updated version if changes are accepted on race day.
How many volunteers do I need for a team pursuit?: Plan at least 1 volunteer for registration or information, 1 for each busy access point, and enough course marshals to cover every area where riders and spectators could cross. Assign roles 1 to 2 weeks before the event and give everyone a written schedule.
When should I test the timing equipment?: Run a complete timing test the day before the event, including the laptop, electronic timing, stopwatches, printer, cables and power supplies. Repeat the test at least 60 minutes before the first race and keep spare batteries available.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.