Taekwondo tournament checklist

A taekwondo tournament depends on timing, accurate participant data and equipment that works before the first match starts. Use this checklist to arrange the sports hall, rules, officials, registration, weight classes and match schedule in the right order. It also covers the details that are often left too late: insurance, first-aid staffing, route information, printed match cards, working scoreboards and sorted medals. Keep one person responsible for each deadline and confirm the final running order before tournament day.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm tournament date
Reserve the sports hall
Set the match rules
2 people
Book officials and referees
Check insurance
Send invitations
2 people
Publish registration form
Process registrations
2 people
Collect dietary requirements
Send participant confirmations
Set age groups
2 people
Assign weight classes
2 people
Draw up the match schedule
2 people
Print participant lists
Print match cards
Order prizes and medals
Order catering
Assign volunteers
2 people
Arrange first aid staffing
Prepare the announcement texts
Send route and parking information
Inventory supplies
2 people
Check mats and scoreboards
2 people
Do the shopping
2 people
Sort prizes
2 people
Assemble registration packs
2 people
Store catering chilled
2 people

Event

Open the sports hall
2 people
Set up entrance and wayfinding signs
2 people
Roll out the mats
6 people
Mark the competition fields
3 people
Set up tables and chairs
4 people
Set up the jury tables
3 people
Install scoreboards
3 people
Test sound
2 people
Place scales
2 people
Set up registration desk
3 people
Set up first aid table
2 people
Check changing rooms
2 people
Set out competition equipment
3 people
Register participants
4 people
Weigh participants
3 people
Confirm competition schedule
2 people
Brief officials
2 people
Prepare opening ceremony
2 people
Guide participants to the fields
4 people
Announce the opening
Supervise races
8 people
Record scores
4 people
Process contest cards
2 people
Call participants
2 people
Serve drinks
3 people
Refill drinks
2 people
Serve snacks and meals
4 people
Collect waste
2 people
Check the changing rooms intermittently
2 people
Prepare finals
4 people
Assist with the finals
8 people
Present medals
3 people
Photograph the winners
Announce the closing
Guide the audience to the exit
2 people

Aftercare

Dismantle sports equipment
6 people
Dismantle tables and chairs
4 people
Turn off the scoreboards
2 people
Wash dishes
3 people
Clean up catering
3 people
Clean the sports hall
5 people
Take waste to the bins
2 people
Collect lost and found items
Lock up the venue
2 people
Return rented equipment
2 people
Publish results
Thank participants

What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Taekwondo matsqty 8
Field markingsqty 4
Scoreboardsqty 4
Handheld scoreboardsqty 8
Scalesqty 2
Head protectorsqty 12
Breast padsqty 12
Arm guardsqty 12
Shin guardsqty 12
Forearm protectorsqty 12
Medalsqty 48
Cupsqty 12
Match cardsqty 120
Red and blue bandsqty 12
First aid kitsqty 2
Ice packsqty 20
Emergency blanketsqty 4

Equipment

Laptopqty 2
Tabletsqty 4
Printersqty 2
Extension cordsqty 8
Power stripsqty 6
Microphoneqty 2
Speakersqty 2
Charging cablesqty 8
Power banksqty 4

Furniture

Tablesqty 12
Chairsqty 80
Changing room benchesqty 8
Bollardsqty 12
Barrier tapeqty 4

Tableware

Reusable cupsqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 80
Serving traysqty 8
Small bowlsqty 12

Kitchen

Coolersqty 6
Thermos flasksqty 6
Kettlesqty 3
Coffee machinesqty 2
Cutting boardsqty 4
Kitchen knivesqty 4
Serving spoonsqty 8
Pliersqty 6
Ice packsqty 24

Decorations

Welcome sign
Match schedule boardsqty 4
Stage ribbonsqty 4
Tableclothsqty 12
Name badgesqty 80

Lighting

LED table lampsqty 6

Cleaning

Vacuum cleaner
Mopsqty 4
Bucketsqty 4
Cleaning clothsqty 20
Hand broomsqty 4
Dustpan and brushqty 4
Waste binsqty 12
Hand soap dispensersqty 6

Catering

Groceries

Tips

Set the tournament date and reserve the sports hall before opening registration. Allow enough time for mat setup, weighing, changing rooms and cleanup rather than booking only the competition hours.
Close registrations before creating age groups, weight classes and the match schedule. Print participant lists and match cards only after names, categories and dietary requirements have been checked.
Book officials, referees and first-aid staff early, then assign volunteers to clear jobs such as registration, weighing, scoreboards, refreshments and venue guidance. A written rota prevents gaps during long match blocks.
Test the mats, field markings, scoreboards, scales, microphone and speakers at the hall before tournament day. Charge tablets and laptops, check printers, and pack extension cords, power strips, charging cables and power banks together.
Sort medals, cups, red and blue bands and protective equipment before doors open. Send participants the route and parking information in advance, and keep a printed copy at the information desk for anyone who arrives without a phone.

Frequently asked questions

How far in advance should I organise a taekwondo tournament?: Start at least 8 to 12 weeks before the tournament. Reserve the sports hall and confirm officials first, then allow time for registration, insurance, catering, equipment checks and the match schedule.
When should taekwondo tournament registration close?: Close registration at least 10 to 14 days before the event. This gives you time to verify participant details, set age groups and weight classes, create the schedule and print match cards.
How many referees and volunteers do I need for a taekwondo tournament?: The number depends on the number of competition areas and match blocks, but assign one clearly named team to each area and add a reserve for breaks. Confirm the rota at least 7 days before the tournament so registration, weighing, scoreboards, first aid and refreshments are covered.
When should I check the taekwondo tournament equipment?: Do a full inventory and functional check 3 to 7 days before the event, then test the setup at the hall before doors open. Check mats, scales, protective gear, scoreboards, printers, audio equipment and all power and charging accessories.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.