What you need for a Sustainability Market

A Sustainability Market needs more than stalls and products. Plan the practical items that keep workshops, food service and visitor flow running smoothly, including reusable cups, plates, coffee equipment, coolers and signs. Check your existing stock before shopping, especially tableware and power equipment. The quantities below are starting points: adjust them to your guest count, number of vendors and opening hours.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 18
Tablesqty 24
Chairsqty 80
Bar stoolsqty 12
Folding benchesqty 8
Tableclothsqty 24
Clothes racksqty 6
Storage binsqty 20

Tableware

Reusable cupsqty 250
Reusable coffee cupsqty 120
Reusable platesqty 180
Reusable cutleryqty 220
Coffee potsqty 8
Teapotsqty 4
Serving traysqty 12
Small bowlsqty 24
Water jugsqty 12

Equipment

Kettlesqty 4
Coffee machinesqty 4
Coolersqty 8
Extension cordsqty 8
Power stripsqty 8
Charging stationsqty 2
Handheld microphonesqty 2
Portable speakersqty 2
Microphone standsqty 2

Lighting

LED string lightsqty 10
LED lampsqty 12
Battery lanternsqty 8

Decorations

Reusable buntingqty 12
Directional signsqty 12
Tent sign holdersqty 18
Name badgesqty 40
Sidewalk chalkqty 6
Plantersqty 10

Kitchen

Cutting boardsqty 8
Chef’s knives and bread knivesqty 12
Measuring cupsqty 4
Mixing bowlsqty 8
Thermos flasksqty 8
Pliersqty 12
Serving spoonsqty 12
Cooling matsqty 12
Induction hobsqty 2
Food warmersqty 4

Cleaning

Waste binsqty 12
Waste separation signsqty 12
Dustpan and brushqty 4
Broomqty 4
Litter pickersqty 4
Bucketsqty 8
Mopsqty 6
Hand broomsqty 6

Workshop materials

Workbenchesqty 4
Tool casesqty 6
Screwdriversqty 12
Pliersqty 12
Sewing kitsqty 8
Glue gunsqty 4
Work glovesqty 20
Safety gogglesqty 12
Craft binsqty 12
Cardboard sheetsqty 40
Apronsqty 12

Information materials

Info boardsqty 18
Clipboardsqty 12
Markersqty 24
Pensqty 40
Notepadsqty 20
Visitor passesqty 300
Program flyersqty 300
Tapeqty 12
Scissorsqty 8

Safety

Flashlightsqty 6
Safety vestsqty 12
First aid kitsqty 2
Non-slip matsqty 12

Catering

Groceries
- Coffee beans - 3 kilo
- Decaf coffee - 500 grams
- Black tea - 200 bags
- Green tea - 100 bags
- Herbal tea - 100 bags
- Oat milk - 12 liters
- Semi-skimmed milk - 8 liters
- Granulated sugar - 2 kilos
- Honey - 2 jars
- Sparkling water - 30 liters
- Still water - 40 liters
- Apple juice - 20 liters
- Grape juice - 10 liters
- Lemons - 5 kilo
- Fresh mint - 10 bunches
- Cucumbers - 20 pieces
- Apples - 12 kilos
- Bananas - 8 kilos
- Grapes - 6 kilos
- Carrots - 8 kilos
- Bell peppers - 5 kilos
- Cherry tomatoes - 5 kilo
- Radishes - 3 kilo
- Whole wheat bread - 20 loaves
- Wholemeal rolls - 180 pieces
- Whole wheat wraps - 100 pieces
- Hummus - 5 kilos
- Cream cheese - 3 kilos
- Young cheese - 5 kilos
- Vegan cheese - 2 kilo
- Peanut butter - 3 jars
- Strawberry jam - 3 jars
- Avocados - 30 pieces
- Falafel - 5 kilos
- Lentils - 4 kilo
- Chickpeas - 4 kilos
- Rice - 5 kilo
- Couscous - 4 kilo
- Whole wheat pasta - 4 kilos
- Diced tomatoes - 12 cans
- Coconut milk - 8 cans
- Vegetable stock - 3 boxes
- Olive oil - 3 liters
- Sunflower oil - 2 liters
- Apple cider vinegar - 2 bottles
- Balsamic vinegar - 2 bottles
- Soy sauce - 2 bottles
- Tahini - 3 jars
- Mayonnaise - 3 jars
- Vegan mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 3 jars
- Pesto - 2 jars
- Salt - 1 kilo
- Black pepper - 500 grams
- Paprika powder - 250 gram
- Cumin - 250 grams
- Curry powder - 250 grams
- Italian herbs - 250 grams
- Chili flakes - 100 grams
- Sesame seeds - 500 gram
- Sunflower seeds - 1 kilo
- Walnuts - 1 kilo
- Raisins - 1 kilo
- Oatmeal - 2 kilos
- Nut cookies - 120 pieces
- Vegan muffins - 120 pieces
- Dark chocolate - 2 kilo
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Rice cakes - 10 packs
- Dried apricots - 2 kilos
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- General waste bags - 60 pieces
- Compostable trash bags - 40 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Cleaning sponges - 20 pieces
- Microfiber cloths - 30 pieces
- Hand soap - 8 bottles
- Hand sanitizer - 6 bottles
- Napkins - 500 pieces
- Baking paper - 4 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls

Tips

Count reusable cups, coffee cups, plates and cutlery separately before buying anything. For a market serving 100 visitors at once, aim for at least 120 pieces of each frequently used item so washing or collection delays do not stop service.
Plan one table or stall per vendor, plus at least one extra table for registration, information or shared materials. Add one chair per seated volunteer and use folding benches where workshops need group seating.
Provide one cooler or equivalent cold-storage container for each drinks or food service point. Chill drinks before opening and keep water jugs filled so visitors are not relying only on packaged beverages.
Check the venue’s power supply before bringing kettles, coffee machines, charging stations and LED lighting. Use extension cords and power strips only after confirming the available outlets and cable routes.
Prepare directional signs and tent sign holders before setup day, not during opening. Print one sign for each entrance, workshop area, toilet route and market section, then pack reusable bunting and battery lanterns separately for quick installation.

Frequently asked questions

What tableware do I need for a Sustainability Market?: For 100 visitors at one time, start with at least 120 reusable cups, coffee cups, plates and sets of cutlery. Add small bowls, serving trays, water jugs and coffee or tea pots according to the food vendors and workshops taking part.
How many market stalls should I prepare?: Plan one market stall or table for every confirmed vendor, then add one spare table for information, registration or shared materials. Confirm the final vendor count at least 7 days before the market so the floor plan and equipment list can be adjusted.
How much lighting and power equipment is needed?: Allow one accessible power connection for each coffee machine, kettle or charging station, and keep at least 2 spare extension cords available. For an evening market, prepare LED lamps or battery lanterns for every entrance, stall area and walking route.
When should I buy supplies for a Sustainability Market?: Complete the stock check and main shopping at least 3 to 5 days before the market. Buy or collect chilled drinks the day before, and sort workshop materials, name badges and printed signs no later than the morning before setup.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.