Sunday Service Shopping List

Use this shopping list to prepare the service and the reception afterwards without last-minute runs to the shop. Plan refreshments, serving equipment, tableware, signage and practical items for the church hall. For coffee and tea, allow roughly two cups per person if refreshments are served once, plus 10% extra. Check what the church already owns before buying anything, especially coffee pots, kettles, trays and extension cords.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 70
Tablesqty 8
Dressing tablesqty 2

Tableware

Coffee cupsqty 70
Glassesqty 70
Platesqty 70
Teaspoonsqty 70
Serving spoonsqty 6
Coffee potsqty 4
Teapotsqty 3
Milk jugsqty 4
Sugar bowlsqty 4

Kitchen

Serving traysqty 6
Cutting boardsqty 3
Bread knivesqty 2

Equipment

Coffee machinesqty 2
Kettlesqty 2
Microphonesqty 3
Microphone standsqty 3
Speakersqty 2
Extension cordsqty 4
Power stripsqty 4

Lighting

Table lampsqty 4

Decorations

Tableclothsqty 8
Crossesqty 2
Flower arrangementsqty 4
Name badgesqty 40

Catering

Coolersqty 3
Pitchersqty 6
Pouring bottlesqty 6
Thermos flasksqty 4
Serving plattersqty 8
Bread basketsqty 4
Sugar dispensersqty 4
Water dispensersqty 2
Collection bowlsqty 2
Children's cupsqty 20
Children's platesqty 20
Groceries
- Coffee - 2 packs
- Assorted Tea - 4 boxes
- Decaf coffee - 1 pack
- Sugar - 2 kilos
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 3 liters
- Lemons - 6 pieces
- Tap water - 20 liters
- Mineral water - 12 bottles
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 4 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Lemonade syrup - 2 bottles
- Baguettes - 8 pieces
- Butter - 1 kilo
- Young cheese - 1 kilo
- Aged cheese - 1 kilo
- Chicken breast slices - 750 grams
- Vegetarian spread - 6 tubs
- Hummus - 6 tubs
- Jam - 4 jars
- Chocolate sprinkles - 2 packs
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Grapes - 3 kilos
- Apples - 50 pieces
- Bananas - 30 pieces
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Snacks - 4 bags
- Cookies - 8 packs
- Gluten-free crackers - 3 packs
- Napkins - 250 pieces
- Paper cups - 100 pieces
- Paper Plates - 100 pieces
- Stir sticks - 200 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Garbage bags - 30 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Cleaning sponges - 1 pack
- Dishwasher tablets - 30 pieces
- Hand soap - 4 bottles

Cleaning

Bucketsqty 3
Mopsqty 3
Broom setsqty 2
Vacuum cleaner
Cleaning glovesqty 6

Tips

Plan two cups of coffee or tea per guest when refreshments are served once, and add 10% extra for unexpected visitors. For 40 people, that means about 88 cups of hot drinks.
Buy or bring enough cups, glasses and plates for the full reception rather than relying on quick washing. A useful starting point is one of each per guest, plus 10% spare.
Arrange milk, sugar and serving utensils before the service starts. Put out at least one milk jug and one sugar bowl per serving station, with teaspoons and serving spoons where guests can find them.
Check electrical equipment the day before, not on Sunday morning. Test coffee machines, kettles, microphones and speakers, and pack extension cords and power strips if the room has limited outlets.
Do not leave wayfinding and name badges until guests arrive. Prepare entrance signs, programs and badges at least one day ahead, and keep tablecloths, crosses and flowers together with the setup supplies.

Frequently asked questions

How much coffee and tea should I buy for a Sunday service?: Allow about two cups per person when refreshments are served once, then add 10% extra. For 40 guests, prepare capacity for approximately 88 cups, with extra coffee, tea bags and milk available.
How many cups, plates and glasses do I need for church refreshments?: Start with one cup, one plate and one glass per guest, plus 10% spare. For 40 guests, prepare at least 44 of each item if all three will be used.
When should I buy supplies for a Sunday service?: Check the stock and make the shopping list 5 to 7 days before the service. Buy perishables and fresh flowers 1 to 2 days beforehand, then check quantities again the day before.
What equipment should I check before the service?: Test coffee machines, kettles, microphones and speakers at least 24 hours in advance. Also check microphone stands, extension cords and power strips so a missing cable does not delay the start.

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