Sunday market shopping list

Use this shopping list to prepare a Sunday market with stalls, exhibitors and visitors moving through the same space. The easy-to-miss items are usually serving supplies, power equipment, payment backups and weather protection, not the market stalls themselves. Count reusable cups, plates and glasses against your expected visitor flow, then check every supplier delivery time before market day. Keep fresh food refrigerated and sort non-perishable stock separately so setup volunteers can find everything quickly.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 20
Tablesqty 12
Folding chairsqty 40
Bar stoolsqty 8
High tablesqty 6
Clothes racksqty 6
Storage binsqty 12
Tablecloth clipsqty 48

Equipment

Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Food warmersqty 3
Payment terminalsqty 2
Power stripsqty 6
Extension cordsqty 8
Flashlightsqty 6
Handcartsqty 2

Lighting

String lightsqty 6
Battery lanternsqty 8

Decorations

Market flagsqty 12
Buntingqty 8
Balloon bundlesqty 6
Table décorqty 12
Notice boardsqty 4
Chalkboardsqty 8
Chalk markersqty 12

Tableware

Reusable drinking glassesqty 150
Reusable coffee cupsqty 100
Reusable platesqty 120
Reusable cutleryqty 150
Serving spoonsqty 8
Pitcherqty 4

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Mixing bowlsqty 6
Serving plattersqty 12
Serving tongsqty 8
Ice packsqty 16
Food containers with lidsqty 12
Thermos flasksqty 4
Aluminum traysqty 6
Food thermometersqty 2

Cleaning

Waste binsqty 8
Bucketsqty 4
Broom setsqty 3
Mopsqty 3
Hand broomsqty 4
Dustpansqty 4
Cleaning cartsqty 2
Toilet brushesqty 3

Catering

Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Whipping cream - 8 spray cans
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Sparkling mineral water - 10 bottles
- Still mineral water - 18 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemons - 3 kilos
- Ice cubes - 12 bags
- Baguettes - 24 pieces
- Mini pistolets - 120 pieces
- Whole wheat bread - 12 loaves
- Croissants - 60 pieces
- Unsalted butter - 2 kilos
- Cream cheese - 2 kilo
- Young cheese - 4 kilos
- Brie - 2 kilos
- Ham - 3 kilos
- Chicken breast slices - 2 kilos
- Hummus - 3 kilos
- Egg - 60 pieces
- Cucumbers - 20 pieces
- Tomatoes - 6 kilos
- Lettuce - 12 heads
- Bell peppers - 3 kilos
- Red onions - 2 kilos
- Grapes - 6 kilos
- Apples - 8 kilos
- Bananas - 6 kilos
- Strawberries - 4 kilos
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Snack mix - 8 bags
- Cookies - 10 packs
- Brownies - 60
- Apple pie - 6 pies
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 2 bottles
- Napkins - 500 pieces
- Baking paper - 2 rolls
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Paper towels - 12 rolls
- Trash bags - 100 pieces
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 4 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Disinfectant wipes - 6 packs
- Toilet paper - 48 rolls
- Paper towels - 12 packs
- Toilet freshener - 4 pieces
- Bandages - 2 boxes
- Fire blanket - 2 pieces
- Tape - 8 rolls
- Cable ties - 200 pieces
- Wooden pegs - 40 pieces
- Marking tape - 4 rolls
- Printer paper - 2 packs
- Ballpoint pens - 20 pieces
- Paper wristbands - 250 pieces
- Envelopes - 100 pieces

Tips

Plan at least two reusable drinking glasses, coffee cups and plates per expected visitor if washing facilities are limited. Add a separate reserve for exhibitors and volunteers rather than using the visitor stock.
Count one power strip and one suitable extension cord for each service area that needs multiple appliances. Check cable lengths and keep payment terminals, coffee machines and kettles on circuits that can handle the load.
Pack coolers for fresh produce and drinks before loading decorations. Fresh stock should stay refrigerated until it is needed, while dry goods can be sorted into labelled storage bins the day before.
Bring more fastening and writing supplies than the layout plan suggests: tablecloth clips, chalk markers and notice boards are often needed when stalls move during setup. Keep a small set with the layout team.
Prepare a payment fallback for every selling point: a charged payment terminal, a power connection and a clearly marked cash procedure. Test the terminals and charging equipment at least one day before the market.

Frequently asked questions

What should I buy for a Sunday market?: Start with market stalls, tables, chairs or clothing racks, then add serving ware, coolers, payment terminals, power strips and extension cords. For signage and visibility, allow at least one notice board or chalkboard per main information point and enough lighting for every dim area.
How many reusable cups and plates do I need for a market?: Use two cups and two plates per expected visitor when there is no continuous washing service. Add another 10–15% for exhibitors, volunteers and replacements, especially if food and drinks are served throughout the day.
When should I buy food for a Sunday market?: Buy non-perishable stock one to three days ahead and sort it into labelled bins. Buy fresh produce as close to the market as practical, then keep it refrigerated until delivery or setup.
How many extension cords and power strips are needed for a market?: Count the powered service areas first, then plan at least one power strip and one extension cord per area, with extra cords for layout changes. Check the required cable length and test every connection before setup starts.

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