What you need for a Summer Market

A Summer Market needs more than stalls and tables. You’ll need practical supplies for sellers, shoppers, payments, refreshments, power and changing weather. This checklist covers reusable cups, coffee equipment, coolers, extension cords, signs, lighting and the small items that are easy to overlook. Check quantities against your number of stallholders, expected visitors and available electricity before you shop or collect rental items.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 12
Tablesqty 18
Folding chairsqty 80
High tablesqty 8
Diaper clothsqty 12
Tableclothsqty 18
Clothes racksqty 8
Storage boxesqty 12
Parasol basesqty 6

Tableware

Reusable cupsqty 250
Coffee cupsqty 100
Platesqty 150
Cutlery setsqty 150
Serving spoonsqty 12
Pouring jugsqty 8
Thermos flasksqty 8

Equipment

Coffee machinesqty 4
Kettlesqty 3
Payment terminalsqty 3
Cash registersqty 3
Coolersqty 6
Extension cordsqty 8
Power stripsqty 6
Rechargeable power banksqty 4
Handheld megaphone

Lighting

String lightsqty 8
LED lampsqty 12
Lamp Standsqty 4

Decorations

Buntingqty 12
Balloonsqty 150
Balloon pumpqty 2
Flower arrangementsqty 8
Chalkboardsqty 10
Directional signsqty 8
Info boardsqty 6
Table décorqty 18
Name badgesqty 40
Markersqty 12

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Serving plattersqty 20
Serving tongsqty 12
Measuring cupsqty 4
Mixing bowlsqty 6
Aluminum foilqty 4
Cling filmqty 4
Ice packsqty 30
Handwash sinksqty 2
Water jugsqty 6

Cleaning

Waste binsqty 12
Broom setsqty 4
Floor squeegeesqty 2
Bucketsqty 6
Spongesqty 12
Cleaning clothsqty 30
Rubber glovesqty 12
Hand soap dispensersqty 4
Hand sanitizer pumpsqty 6
Toilet paper holdersqty 4
Paper towel dispensersqty 4

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Lemon - 2 kilos
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 bottles
- Orange juice - 6 bottles
- Lemonade syrup - 3 bottles
- Ice cubes - 20 kilo
- Baguettes - 12 pieces
- Mini sandwiches - 100 pieces
- Unsalted butter - 2 kilos
- Cream cheese - 2 kilo
- Young cheese - 3 kilos
- Brie - 2 kilos
- Ham - 2 kilos
- Chicken breast - 2 kilos
- Hummus - 2 kilos
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumbers - 12 pieces
- Tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Arugula - 1 kilo
- Red onion - 1 kilo
- Grapes - 5 kilos
- Apples - 8 kilos
- Bananas - 5 kilo
- Strawberries - 4 kilos
- Melons - 4 pieces
- Lemons - 2 kilos
- Cherries - 3 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted sticks - 6 bags
- Mixed nuts - 4 kilos
- Olives - 3 jars
- Pickles - 3 jars
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Celery - 2 bunches
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Pesto sauce - 2 jars
- Balsamic vinegar - 1 bottle
- Olive oil - 2 bottles
- Salt - 1 kilo
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Italian herbs - 2 jars
- Garlic powder - 1 jar
- Wraps - 100 pieces
- Puff pastry snacks - 150 pieces
- Mini quiches - 100 pieces
- Vegetarian meatballs - 100 pieces
- Herb cheese - 2 kilos
- Crackers - 8 packs
- Rice cakes - 6 packs
- Cookies - 10 packs
- Brownies - 80 pieces
- Muffins - 80 pieces
- Whipped cream - 12 cans
- Vanilla ice cream - 8 liters
- Tompouces - 60 pieces
- Paper napkins - 500 pieces
- Paper straws - 300 pieces
- Coffee filters - 2 boxes
- Tea filters - 2 boxes
- Baking paper - 4 rolls
- Storage containers - 30 pieces
- Disposable foil - 4 rolls
- Trash bags - 100 pieces
- Compostable trash bags - 50
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- All-purpose cleaner - 4 bottles
- Dish soap - 4 bottles
- Dishwasher tablets - 1 box
- Sponges - 2 packs
- Cleaning wipes - 4 packs
- Rubber gloves - 12 pairs
- Bandages - 2 boxes
- Sunscreen - 6 bottles

Safety

Barrier conesqty 12
Barrier tapeqty 6
Cable matsqty 8
Sandbagsqty 24
Flashlightsqty 6
First aid kitsqty 2
Fire extinguishersqty 4

Administration

Registration formsqty 100
Program bookletsqty 300
Floor plansqty 150
Name stickersqty 100
Pensqty 30
Clipboardsqty 8
Cash boxesqty 3
Receipt rollsqty 12
Wristbandsqty 300

Transport

Transport cartsqty 4
Hand trucksqty 2
Ratchet strapsqty 12
Tarpaulinsqty 6

Tips

Plan one table or market stall space per registered seller, then add a few folding chairs and high tables where visitors or stallholders may need to sit. Confirm the final stallholder count before buying or collecting furniture.
For refreshments, count reusable cups, coffee cups, plates and cutlery sets by guest volume, then add at least 10% extra for replacements and busy periods. Keep serving spoons and pouring jugs separate from the general tableware.
Check every payment terminal, cash register and power bank before market day. Prepare change in advance and test extension cords, power strips and rechargeable equipment at least one day before the market.
Buy or collect refrigerated products as late as practical, ideally on the day before or the morning of the market. Use coolers immediately after collection and keep a separate cooler available for items that must stay cold during setup.
Do not leave weather and visibility supplies until the last hour. Set up party tents, parasol bases, tablecloths, route signs, information signs, LED lamps and string lights before stallholders arrive, and keep extra storage boxes for materials and packaging.

Frequently asked questions

What should I buy for a Summer Market?: Start with the basics for each stall: market stalls or tables, tablecloths, storage boxes and any required chairs or clothes racks. Add reusable cups, coffee cups, plates, cutlery, serving utensils, payment equipment, coolers, power supplies, signs and lighting based on your seller and visitor count.
How many cups and plates do I need for a Summer Market?: Allow one serving item per expected use, then add at least 10% extra for damage, dropped items or unexpected demand. If you expect 100 servings, prepare at least 110 cups, plates and matching cutlery sets where needed.
When should I buy refrigerated products for a Summer Market?: Purchase refrigerated products as close to the event as possible: the day before for stable items and on the morning itself for highly perishable products. Move them into coolers immediately and keep them cold during transport and setup.
What power supplies are needed for a Summer Market?: Check the power requirements for coffee machines, kettles, payment terminals and lighting before the market. Have enough extension cords and power strips for the layout, plus rechargeable power banks for equipment that cannot stay connected.

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