Stunt Show Planning Checklist
A stunt show needs more than a stunt team and a clear performance area. You must coordinate permits, insurance, traffic control, technical production, emergency procedures and audience capacity before invitations go out. The safety plan should be developed with the stunt coordinator and checked again on site, including the vehicles, barriers, crash equipment and power setup. Use this checklist to work through the planning in the right order, from securing the venue and production suppliers to briefing staff and inspecting the site.
The plan, step by step
Every task with its own sub-checklist, in the order you'll actually need them.
Preparations
Mark out the venue and playing area
2 people
Check permits and notifications
2 people
Hire the stunt team
2 people
Reserve technical production
2 people
Arrange insurance for the stunt show
Prepare safety plan
3 people
Create a risk assessment with the stunt coordinator
3 people
Determine emergency scenarios and evacuation
3 people
Determine audience capacity
2 people
Send invitations
2 people
Process registrations
2 people
Collect dietary requirements
Order catering
2 people
Book security and traffic controllers
2 people
Reserve first aid coverage
2 people
Finalize the stunt program
3 people
Prepare music and announcements
2 people
Send audience information
Make route and parking signs
2 people
Confirm materials and rentals
2 people
Do the shopping
3 people
Check stunt vehicles
3 people
Prepare the technical briefing
2 people
Event
Make the venue accessible
4 people
Conduct a safety inspection
4 people
Set Up Audience Sections
5 people
Put up barriers
5 people
Unload stunt equipment
5 people
Set up stunt vehicles
5 people
Lay out crash mats and protective equipment
5 people
Place fire safety equipment
3 people
Set up the sound system
4 people
Set up lighting
3 people
Connect power supply
3 people
Set up catering point
3 people
Set up the first aid station
2 people
Set up registration desk
2 people
Brief the stunt team
6 people
Hold Security Briefing
5 people
Hold staff briefing
8 people
Open audience entrance
4 people
Register visitors
4 people
Guide the audience to sections
5 people
Set out drinks and snacks
3 people
Open the stunt show
2 people
Perform stunt acts
12 people
Guard safety zones
6 people
Refill drinks
2 people
Serve snacks
3 people
Moderate audience questions
2 people
Supervise the photo and film zone
2 people
Set up evening program
5 people
Perform evening acts
12 people
Operate the light show
2 people
Monitor crowd flow
5 people
Serve the last round
3 people
Wrap up show
2 people
Safely escort the audience out
6 people
Collect lost property
2 people
Aftercare
Secure stunt equipment
5 people
Park and lock vehicles
3 people
Dismantle the sound system
4 people
Dismantle lighting
3 people
Remove the barriers
5 people
Clean up catering
3 people
Collect and sort waste
4 people
Wash dishes and supplies
3 people
Clean the grounds
5 people
Check for damage and any items left behind
2 people
Return rental items
3 people
Return stunt equipment
3 people
Store leftover stock
2 people
Hand over the venue
3 people
Archive photo and video materials
Send thank-you message
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Beer tablesqty 12
- High tablesqty 8
- Chairsqty 120
- Registration deskqty 2
- Bar stoolsqty 6
- Waste binsqty 12
Equipment
- Sound system
- Microphonesqty 4
- Mixer
- Speaker standsqty 4
- Extension cordsqty 12
- Cable reelsqty 4
- Power splitterqty 4
- Walkie-talkiesqty 12
- Megaphonesqty 2
- Laptopsqty 2
- Payment terminalsqty 3
- Charging stationsqty 3
Lighting
- LED spotlightsqty 12
- Light standsqty 4
- Work lightsqty 6
- Flashlightsqty 8
Safety
- Crowd barriersqty 40
- Traffic conesqty 30
- Barrier tapeqty 8
- Warning signsqty 12
- Safety vestsqty 20
- Hearing protectionqty 150
- Fire extinguishersqty 8
- Fire blanketsqty 4
- First aid kitsqty 3
- Eye wash bottlesqty 4
- Emergency lightsqty 6
Sports equipment
- Crash matsqty 8
- Crash padsqty 4
- Protective matsqty 12
- Stunt rampqty 2
- Stunt barrelsqty 12
- Stunt dummiesqty 4
- Springboardsqty 2
- Cable matsqty 20
- Spare helmetsqty 8
Kitchen
- Coolersqty 6
- Thermos flasksqty 6
- Coffee machinesqty 2
- Kettlesqty 2
- Serving traysqty 6
- Pliersqty 8
Tableware
- Reusable cupsqty 250
- Coffee cupsqty 180
- Platesqty 180
- Forksqty 180
- Knivesqty 180
- Spoonsqty 180
- Small bowlsqty 24
Decorations
- Stage drapesqty 4
- Event flagsqty 12
- Directional signsqty 15
- Program postersqty 20
Cleaning
- Broom setsqty 4
- Litter pickersqty 4
- Bucketsqty 6
- Mopsqty 6
- Cleaning cartsqty 2
- Hand soap dispensersqty 8
Catering
- Groceries
Tips
- Start permits, notifications and insurance early. Allow at least 6–8 weeks for approvals, especially if stunt vehicles, road closures, amplified sound or a large audience are involved.
- Set the audience capacity only after the playing area, escape routes and crowd barriers have been marked out. Keep the spectator zone physically separate from vehicle paths and stunt equipment.
- Build the risk assessment with the stunt coordinator, not afterward. Include vehicle failure, fire, injury, crowd movement and evacuation scenarios, then assign one named person to each emergency action.
- Confirm technical power and lighting before the final briefing. Check the sound system, microphones, mixer, extension cords, cable reels, power splitters, work lights and emergency lighting at least one day before the show.
- Send audience information 3–5 days before the event. Include arrival times, parking and route details, accessibility information, hearing protection advice, registration instructions and any restrictions around bags or seating.
Frequently asked questions
- How far in advance should I organise a stunt show?
- Start planning at least 8–12 weeks ahead. Book the stunt team, venue, technical production, insurance, security and first aid coverage first; leave the final 1–2 weeks for confirmations, audience information and the safety inspection.
- What safety equipment is needed for a stunt show?
- Plan for crowd barriers, traffic cones, barrier tape, warning signs, safety vests, fire extinguishers, fire blankets, first aid kits, eye wash bottles, emergency lights and hearing protection. The stunt coordinator should confirm whether crash mats, crash pads or additional vehicle-specific equipment are required.
- How do I set the audience capacity for a stunt show?
- Set it only after measuring the playing area, spectator zone, entrances and evacuation routes. Allow enough space for clear escape routes and emergency access, and have the capacity reviewed as part of the risk assessment and venue safety inspection.
- When should the stunt vehicles and technical equipment be checked?
- Check the stunt vehicles and rented equipment during the week before the show, then repeat a documented inspection on the day. Test the sound, microphones, lighting, power distribution, barriers and emergency equipment before the audience enters.
Start this plan in Lizzt
Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.
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