What to Buy for a Student Walk

A Student Walk needs more than drinks and snacks. You also need clear route materials, registration supplies, safety equipment and a practical setup for the start and finish points. Plan food and drinks by participant count, then check the route, weather and event timing before buying perishables. This shopping list covers the supplies that are easy to overlook, including wristbands, power banks, reflective vests and emergency blankets.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 40
Coat racksqty 2

Tableware

Reusable drinking cupsqty 120
Reusable platesqty 100
Reusable cutleryqty 120
Thermos flasksqty 6
Serving plattersqty 10

Equipment

Megaphone
Walkie-talkiesqty 6
Coolersqty 6
Power banksqty 4
Phone chargersqty 4

Sports equipment

Reflective vestsqty 12
First aid kitsqty 2
Emergency blanketsqty 10

Organization

Route mapsqty 100
Participant listsqty 6
Clipboardsqty 6
Pensqty 20
Wristbandsqty 100
Route arrowsqty 40
Directional signsqty 20
Barrier tapeqty 4
Cable tiesqty 100

Decorations

Welcome banner
Tableclothsqty 8

Lighting

LED lanternsqty 8
String lightsqty 4
Extension cordsqty 4

Cleaning

Waste binsqty 8
Litter pickersqty 4
Bucketsqty 4
Broom and dustpanqty 3
Cleaning clothsqty 20

Catering

Groceries
- Still mineral water - 100 liters
- Sparkling mineral water - 24 bottles
- Apple juice - 12 liters
- Lemonade syrup - 3 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Coffee - 3 packs
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 2 packs
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Cocoa powder - 1 pack
- Coffee creamer - 2 tubs
- Sandwiches - 100 pieces
- Wholemeal bread - 6 loaves
- Wraps - 60 pieces
- Mild cheese - 3 kilograms
- Hummus - 2 kilograms
- Turkey breast - 2 kilograms
- Cream cheese - 1 kilogram
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Mayonnaise - 2 bottles
- Mustard - 2 bottles
- Ketchup - 2 bottles
- Vegetable soup - 20 liters
- Soup sticks - 10 packs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Muesli bars - 120 pieces
- Bananas - 100 pieces
- Apples - 100 pieces
- Grapes - 8 kilograms
- Lemons - 2 kilograms
- Napkins - 500 pieces
- Paper towels - 8 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 2 bottles
- Sponges - 12 pieces
- Trash bags - 60 pieces

Tips

Plan around 2 to 3 drinks per person for the first hour, then add water and extra drinks for the walking time and the finish. Chill drinks in coolers before participants arrive, rather than relying on a last-minute supermarket run.
Prepare at least one route map per walking group or checkpoint, plus spare copies for lost or damaged maps. Pack route arrows, directional signs, barrier tape and cable ties together so the route can be marked quickly.
Allow one registration pen and one clipboard for each registration volunteer, with a printed participant list and wristbands ready before check-in opens. Keep a separate spare list for late registrations or changes.
Pack one first aid kit at the start area and another if the route is long or split into sections. Add reflective vests and emergency blankets where volunteers may be working in low light or exposed weather.
Charge phones, walkie-talkies and power banks the evening before the walk, and bring the correct phone chargers. LED lanterns or string lights are easy to forget when the finish setup runs into the evening.

Frequently asked questions

How many drinks should I buy for a Student Walk?: Start with 2 to 3 drinks per person for the first hour, then add enough water and drinks for the remaining walking time. Buy a small reserve of about 10% for spills, volunteers and unexpected extra participants.
How many route maps do I need for a Student Walk?: Prepare one map for every walking group, checkpoint or route volunteer, plus around 10% spare copies. Keep a few additional maps at registration for participants who lose theirs.
When should I buy food and drinks for a Student Walk?: Buy non-perishable supplies several days ahead and purchase sandwiches, fruit and other fresh food on the day before or the morning of the walk. Chill drinks at least 4 hours before the start so coolers are ready when participants arrive.
What safety supplies do I need for a Student Walk?: Bring at least one first aid kit, reflective vests for route volunteers and emergency blankets for the route team. For evening events, pack LED lanterns or string lights and check all batteries or charging cables the day before.

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