What to buy for a street naming event

A street naming event needs more than food and drinks. You will also need a covered street sign, fastening materials, a cloth for the unveiling, serving equipment, outdoor furniture and reliable sound equipment. Plan quantities around the confirmed guest list, then add a small buffer for cups, plates and drinks. Check power access, weather protection and waste collection before shopping, because these are easy to arrange too late.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Folding chairsqty 60
Buffet tablesqty 4
High tablesqty 6
Registration desk
Party tentsqty 2
Waste binsqty 4

Tableware

Coffee cupsqty 60
Glassesqty 80
Platesqty 80
Cutlery setsqty 80
Serving spoonsqty 8
Serving plattersqty 10
Serving trays with lidsqty 4

Equipment

Battery-powered speaker
Wireless microphone
Extension cordsqty 3
Power stripsqty 3
Coffee machinesqty 2
Thermos flasksqty 4
Coolersqty 4
Camera

Kitchen

Cutting boardsqty 3
Kitchen knivesqty 3
Serving spoonsqty 6
Serving traysqty 6

Decorations

Revealing cloth
Ribbonsqty 4
Bannersqty 4
Flagsqty 6
Flower arrangementsqty 4
Route arrowsqty 8
Scissorsqty 3
Cable tiesqty 50
Fixing tapeqty 4

Cleaning

Bucketsqty 3
Floor squeegeesqty 2
Dustpan and brushqty 2
Cleaning clothsqty 12
Hand soap dispensersqty 3

Catering

Groceries
- Coffee - 4 packs
- Tea - 4 boxes
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 3 liters
- Lemon - 6 pieces
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Apple juice - 4 packs
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Ice cubes - 8 bags
- Apple pie - 5 pies
- Whipped cream - 6 cans
- Mini cheese sandwiches - 50 pieces
- Mini ham sandwiches - 50 pieces
- Vegetarian mini sandwiches - 30 pieces
- Mini quiches - 60 pieces
- Bitterballen - 100 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Salty sticks - 4 bags
- Mixed nuts - 3 bags
- Grapes - 4 kilograms
- Apples - 40 pieces
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilograms
- Hummus - 6 tubs
- Herb cream cheese - 6 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Cardboard napkins - 200 pieces
- Cocktail sticks - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Hand soap - 3 bottles
- Disinfecting wipes - 3 packs

Tips

Plan two to three drinks per guest for the first hour, then one drink per person per hour after that. Chill drinks in coolers before guests arrive and keep a separate supply of water available.
Allow one plate, one cup or glass, one cutlery set and at least one napkin per guest, plus 10% extra. Add serving spoons, platters and trays so food does not have to be handled with personal cutlery.
For an outdoor setup, count one folding chair per seated guest and provide at least one buffet or high table for every 15 to 20 people. Arrange party tents early if rain or strong sun is possible.
Test the battery-powered speaker and wireless microphone at the venue at least one day beforehand. Bring extension cords and power strips only if they are permitted and protected from foot traffic and moisture.
Buy or gather the unveiling cloth, ribbons, banners, flags and flower arrangements before the final setup day. Check the street sign and its fastening materials at least 48 hours before the event, rather than discovering a missing fitting during the unveiling.

Frequently asked questions

What drinks should I buy for a street naming event?: Plan two to three drinks per person for the first hour and one per person for each following hour. Include water, non-alcoholic options, coffee and tea, and chill the drinks before guests arrive.
How many chairs and tables do I need for a street naming ceremony?: Provide one folding chair for every guest who needs a seat, then add a few spare chairs. As a starting point, allow one buffet or high table for every 15 to 20 guests, plus a separate registration desk.
What do I need for unveiling a street sign?: You need a revealing cloth, suitable fastening materials and a way to secure the cloth without covering the sign permanently. Check the sign and fittings at least 48 hours before the ceremony and test the unveiling once.
How much tableware should I buy for the event?: Allow one plate, one cup or glass and one cutlery set per guest, with 10% extra for replacements and additional servings. For buffet food, also provide at least one serving spoon or utensil per dish and enough serving platters and trays.

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