Street festival shopping list

A street festival needs more than food and drinks. You will need equipment for stalls, serving, seating, power, lighting, payments and waste collection, often spread across several locations on the route. Plan quantities from your guest count and the number of food or market stalls. Order hired items and confirm deliveries at least two weeks ahead; disposable or forgotten small items can usually be bought during the final week.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 8
Tablesqty 12
Folding chairsqty 60
Beer tablesqty 6
High tablesqty 6
Clothes racksqty 2

Equipment

Coolersqty 6
Refrigeratorsqty 2
Coffee machinesqty 2
Kettlesqty 2
Food warmersqty 4
Gas barbecuesqty 2
Extension cordsqty 8
Power stripsqty 6
Cash registersqty 2
Payment terminalsqty 2
Megaphone
Flashlightsqty 6

Lighting

String lightsqty 8
LED lampsqty 12
Battery lanternsqty 6

Tableware

Reusable platesqty 100
Reusable bowlsqty 60
Reusable cupsqty 200
Reusable cutleryqty 150
Serving spoonsqty 8
Scissorsqty 4

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Mixing bowlsqty 6
Storage binsqty 12
Serving plattersqty 12
Thermos flasksqty 4
Ice packsqty 24
Kitchen scalesqty 2

Decorations

Buntingqty 12
Balloon archesqty 2
Menu boardsqty 8
Tableclothsqty 12
Directional signsqty 12
Chalkboardsqty 6

Cleaning

Waste binsqty 12
Trash grabbersqty 4
Broomsqty 4
Can openersqty 4
Mopsqty 4
Bucketsqty 4
Hand broomsqty 4
Toilet brushesqty 4

Safety

First aid kitsqty 2
Fire extinguishersqty 4
Crowd control barriersqty 12
Traffic conesqty 20
Safety vestsqty 12
Cable tiesqty 200

Catering

Groceries
- White rolls - 180 pieces
- Whole wheat rolls - 60 pieces
- Vegetarian sandwiches - 40 pieces
- Hamburgers - 120 pieces
- Vegetarian burgers - 40 pieces
- Beef sausages - 100 pieces
- Vegetarian sausages - 40 pieces
- Chicken skewers - 80 pieces
- Hummus - 8 tubs
- Young cheese - 6 kilograms
- Mature cheese - 4 kilogram
- Ham - 4 kilograms
- Chicken breast slices - 3 kilograms
- Lettuce - 12 heads
- Tomatoes - 10 kilogram
- Cucumbers - 8 pieces
- Bell peppers - 6 kilograms
- Onions - 5 kilograms
- Mushrooms - 4 kilogram
- Potato salad - 10 kilogram
- Pasta salad - 10 kilogram
- Mixed salad - 8 kilograms
- Apples - 10 kilograms
- Bananas - 8 kilograms
- Grapes - 6 kilograms
- Watermelons - 4 pieces
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salted peanuts - 6 bags
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 bottles
- Barbecue sauce - 4 bottles
- Garlic sauce - 4 bottles
- Chili sauce - 3 bottles
- Olive oil - 3 bottles
- Sunflower oil - 4 liters
- Salt - 2 packs
- Black pepper - 2 jars
- Paprika powder - 2 jars
- Garlic powder - 2 jars
- Italian herbs - 2 jars
- Coffee - 8 packs
- Tea - 3 boxes
- Sugar - 3 kilograms
- Milk - 12 liters
- Oat milk - 6 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 10 bottles
- Lemonade - 10 bottles
- Ginger ale - 6 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Ice cubes - 30 kilograms
- Lemons - 3 kilogram
- Limes - 2 kilograms
- Still water - 20 liters
- Napkins - 1000 pieces
- Paper snack trays - 500 pieces
- Greaseproof paper - 4 rolls
- Wooden skewers - 500 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Paper towels - 12 rolls
- Trash bags - 100 pieces
- Hand soap - 8 bottles
- Hand gel - 8 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Sponges - 20 pieces
- Microfiber cloths - 20 pieces
- Toilet paper - 48 rolls
- Toilet cleaner - 4 bottles

Tips

Plan one serving setup per food stall, including a cooler or refrigerator, food warmers where needed, serving spoons, cutting boards and chef’s knives. Add one spare serving utensil per busy stall.
For reusable tableware, allow at least 1.5 cups, plates, bowls and sets of cutlery per expected guest if washing during the event is not possible. Keep a separate clean supply for the final service period.
Map power before buying or hiring equipment. Count every coffee machine, kettle, refrigerator, food warmer and light, then add extension cords and power strips long enough to reach each stall without creating trip hazards.
Prepare a cash and payment point for each busy sales area rather than relying on one queue. Bring payment terminals, cash registers, price and menu cards, plus a small amount of change if cash is accepted.
Buy or reserve lighting and communication equipment before the event week. String lights, LED lamps, battery lanterns, a megaphone and flashlights cover stalls, walkways and late pack-down when normal street lighting is not enough.

Frequently asked questions

How much tableware do I need for a street festival?: Plan for at least 1.5 reusable cups, plates, bowls and cutlery sets per guest when there is no washing station. For 200 guests, that means 300 of each item, plus serving utensils for every food stall.
How many coolers or refrigerators do I need for a street festival?: Use at least one dedicated cooler or refrigerator for each food or drink stall that needs chilled storage. Add one separate unit for drinks if the food storage will be opened frequently.
When should I order street festival equipment?: Reserve tents, market stalls, tables, chairs, refrigerators, toilets and power-related equipment at least two weeks before the festival. Confirm delivery times and access details again during the final week.
What power supplies do I need for a street festival?: List the wattage of every powered item and map the route from the available supply to each stall. Buy or hire extension cords and power strips with enough length for the layout, and keep at least one spare cable and one flashlight for troubleshooting.

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