Street Dance Battle Checklist

A street dance battle needs more than dancers, music and a venue. You need a clear battle format, confirmed judges and DJ, a workable match schedule, and a floor that is safe before the first round starts. This checklist puts the work in a useful order, from choosing the date and opening registrations to checking equipment, setting up the hall and welcoming competitors. It also covers details that are easy to leave until the last day, such as music files, wristbands, dietary requirements and venue access.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm date and location
2 people
Determine the battle format
2 people
Contact the jury and DJ
2 people
Create a registration form
Send invitations
2 people
Distribute promotional posters
3 people
Post social media promotion
Process registrations
2 people
Collect dietary requirements
Prepare jury briefing
2 people
Draw up the match schedule
2 people
Confirm participants
2 people
Confirm reservations
Gather music files
Assemble prize bag
2 people
Sort wristbands
2 people
Print competition cards
Assign volunteers
2 people
Check the weather forecast
Do the shopping
3 people
Chill drinks
2 people
Check the equipment
2 people
Pick up venue keys
Inspect the floor and hall
2 people
Lay the dance floor
4 people
Set up stage sections
4 people
Set up the sound system
3 people
Test microphones
2 people
Connect lighting
2 people
Set up tables and chairs
4 people
Set up judges' table
2 people
Set up registration desk
2 people
Set up the catering buffet
3 people
Hang up decorations
3 people
Place route signs
2 people
Display prizes
Prepare first aid supplies
Brief volunteers
2 people

Event

Register participants
3 people
Welcome the audience
3 people
Explain the competition rules
Guide the opening battle
3 people
Lead the pre-selections
4 people
Serve break drinks
3 people
Refill drinks
2 people
Serve snacks
3 people
Collect scores
2 people
Announce finalists
Facilitate the workshop
2 people
Support the final rounds
4 people
Guide the audience vote
2 people
Announce the winners
2 people
Present prizes
2 people
Play the closing DJ set
Keep the audience area clean
2 people
Check toilets
Collect lost and found items
See the audience out
3 people

Aftercare

Turn off the sound equipment
2 people
Clean up catering
3 people
Collect waste
3 people
Wash dishes
2 people
Remove the dance floor
4 people
Put furniture back
4 people
Remove decorations
3 people
Clean the room
3 people
Inventory materials
2 people
Return borrowed materials
2 people
Store leftover stock
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Chairsqty 80
Judges' table
Registration desk
Clothes racksqty 2
Bollardsqty 12
Stage sectionsqty 6

Sports equipment

Dance floor panelsqty 30
Athletic tapeqty 6
Competition bibsqty 40
Heating matsqty 8
First aid kit
Cold packsqty 12
Sports bandageqty 6
Bandagesqty 50

Equipment

DJ controller
Speakersqty 2
Subwoofersqty 2
Audio mixer
Wireless microphonesqty 2
Microphone standsqty 2
DI box
Extension cordsqty 8
Power stripsqty 6
Gaffer tapeqty 4
Laptop
USB sticksqty 3
Charging stationsqty 2

Lighting

LED spotlightsqty 8
Light standsqty 2
Light controller

Decorations

Backdrop cloth
Bannersqty 4
Buntingqty 6
Balloonsqty 100
Balloon pumpqty 2
Directional signsqty 10
Tableclothsqty 10

Tableware

Reusable cupsqty 150
Coffee cupsqty 40
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Serving spoonsqty 8
Pitchersqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Coolersqty 3
Cutting boardsqty 3
Bread knivesqty 3
Serving tongsqty 6
Aluminum foilqty 2
Cling filmqty 2
Kitchen towelsqty 8

Catering

Prize boxesqty 3
Participant Wristbandsqty 100
Jury formsqty 100
Scoreboard
Pensqty 30
Name stickersqty 100
Consumption tokensqty 500
Groceries
Wristband cutter
Cash box
Receipt bookletsqty 4
Coin trayqty 2

Cleaning

Waste binsqty 8
Bins for separated wasteqty 4
Broomqty 2
Vacuum cleaner
Mop setsqty 2
Bucketsqty 3
Microfiber clothsqty 12
Toilet brushesqty 3

Tips

Set the battle format before opening registration. Decide how many dancers or crews each round can hold, then use that information to build the match schedule and competition cards.
Confirm the jury, DJ and venue several weeks before the event, and ask for written confirmation. Late changes affect the schedule, music setup and briefing materials.
Close registrations early enough to process them properly. Allow at least 2 to 3 days to confirm participants, collect dietary requirements and prepare the draw.
Test every part of the sound and lighting setup before doors open, including the DJ controller, mixer, microphones, DI box, speakers and power connections. Tape down extension cords and other cables before dancers enter the floor.
Plan the venue setup in a fixed sequence on the day: collect the keys, inspect the hall and floor, lay the dance floor, place the registration and judges' tables, then chill drinks and sort wristbands. Keep time for a final weather check and equipment inspection.

Frequently asked questions

How far in advance should I organise a street dance battle?: Start planning at least 6 to 8 weeks before the battle. Confirm the venue, format, jury and DJ first, then allow time for promotion, registrations, scheduling and equipment checks.
When should street dance battle registration close?: Close registration at least 2 to 3 days before the event if the number of participants is manageable. You need that time to process entries, confirm dancers, draw the matches and print competition cards.
How much time do I need to set up a street dance battle venue?: Allow at least 3 to 4 hours for setup, depending on the venue and floor size. That time covers collecting keys, inspecting the hall, laying dance floor panels, placing tables and chairs, connecting sound and lighting, and testing the microphones.
What should I check before the first battle starts?: Complete a final check 30 to 45 minutes before doors open. Confirm the dance floor is secure, music files are available, microphones work, the match schedule is ready, wristbands are sorted and the DJ, judges and volunteers know their roles.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.