Stamp Market shopping list

A Stamp Market needs more than tables and stock. Visitors need clear directions, a simple registration point, places to sit, and drinks that can be served without holding up the market. Exposers also need visible table signs, name badges and practical serving equipment if food or drinks are offered. Use this list to check what to buy or bring before setup day, including items that are easy to forget, such as extension cords, change for the cash desk and waste bins.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market tablesqty 30
Chairsqty 45
Tableclothsqty 30
Registration desk
Information desk
Waste binsqty 6

Tableware

Coffee cupsqty 80
Glassesqty 80
Platesqty 80
Teaspoonsqty 80
Serving spoonsqty 8

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Extension cordsqty 4
Power stripsqty 6
Microphone
Speakersqty 2
Cash register
Calculatorsqty 4
Magnifying lampsqty 6

Kitchen

Thermos flasksqty 4
Pitcherqty 2
Serving traysqty 6
Cutting boardsqty 2
Bread knivesqty 2
Serving plattersqty 8
Pliersqty 6
Small change traysqty 4
Clipboardsqty 6
Ballpoint pensqty 30
Notepadsqty 10
Scissorsqty 4
Markersqty 12

Decorations

Table signsqty 30
Name badgesqty 40
Directional signsqty 10
Stamp flagsqty 6
Tapeqty 6
Cable tiesqty 50

Cleaning

Vacuum cleaner
Mop headsqty 2
Bucketsqty 2
Cleaning clothsqty 12
Hand soap dispensersqty 4

Lighting

LED lampsqty 8
Desk lampsqty 6

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 packs
- Sweetener - 1 box
- Milk - 6 liters
- Oat milk - 3 liters
- Lemon - 6 pieces
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Ice tea - 3 bottles
- Apple juice - 3 bottles
- Orange juice - 3 bottles
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 4 bags
- Peanuts - 2 bags
- Cheese biscuits - 4 packs
- Biscuits - 5 packs
- Mini waffles - 4 packs
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 4 tubs
- Mini buns - 80 pieces
- Young matured cheese - 2 kilograms
- Ham - 1 kilogram
- Hummus - 6 tubs
- Cucumber - 6 pieces
- Cherry tomatoes - 6 tubs
- Butter - 4 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Napkins - 400 pieces
- Paper towels - 6 rolls
- Trash bags - 50 pieces
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Hand sanitizer - 4 bottles
- Paper cups - 100 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll

Tips

Plan at least one waste bin for every 25 to 30 visitors, and place extra bins near the coffee and food service points. Empty them before the market opens if they are already partly full.
Bring two extension cords and at least one power strip for each cluster of coffee machines or kettles. Test the outlets before exhibitors arrive so you do not discover a shortage during setup.
Prepare one name badge and one table sign for every exhibitor, plus 10% extra. Spare badges and signs cover last-minute registrations, damaged labels and exhibitors who change tables.
Fill the cash desk with enough small notes and coins for the first two hours of sales. Keep the change separate from sales money and check the starting amount before opening.
For a four-hour market, plan roughly two drinks per visitor if refreshments are available. Prepare the coolers and thermos flasks shortly before opening so cold drinks stay cold and hot drinks remain usable throughout the first serving period.

Frequently asked questions

What do I need for a Stamp Market?: Bring market tables, tablecloths, chairs, registration and information tables, signage, name badges, waste bins, serving items and drink equipment. Also include extension cords, power strips, coolers, cash-desk change and setup materials such as tape.
How many tables and chairs do I need for a Stamp Market?: Start with one table for each confirmed exhibitor, then add separate registration and information tables. Allow at least one chair per exhibitor and keep 10% extra chairs available for visitors, volunteers or last-minute changes.
How much coffee and water should I buy for a Stamp Market?: For a four-hour market, allow about two drinks per visitor when refreshments are served. Use cups and glasses for the planned attendance, plus 10% extra, and prepare additional hot water in thermos flasks for busy periods.
What should I prepare the day before a Stamp Market?: Prepare name badges, table signs, price lists, directional signs and the printed floor plan at least one day beforehand. Label materials, check reservations and pack the cash-desk change before opening day so setup is limited to furniture, equipment and refreshments.

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